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Accounts Payable Specialist
3 months ago
St. John’s, established in 1870, has three New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University’s outstanding academics, diverse student body, dynamic internship, and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John’s University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.
A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John’s is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values needed for leadership and service in a rapidly evolving world.
**Department**:
Business Affairs
**Specific Job** **Title**:
Accounts Payable Specialist
**Reports to**:
Manager of Accounts Payable
**Campus**:
Queens
**Job** **Summary**:
Reporting to the Manager of Accounts Payable, the Accounts Payable Specialist reviews and processes payments for all vendor invoices and handles other related assignments within the Accounts Payable Department.
**Essential** Functions**:
- Review and process all payments timely and accurately and in accordance with University policies and procedures, including check requisitions, travel and expense reports, student refunds, stipends, and garnishments.
- Prepare payment documentation for authorized signatories.
- Acts as Lead for the accounts payable team, providing guidance, support, and training as needed.
- Ensure accounts payable activities are properly coded in accordance with the chart of accounts.
- Coordinate the set-up of recurring payments.
- Post all wire transfers into the Banner system timely and accurately, including all foreign affiliate campuses.
- Coordinate all vendor requests for ACH enrollment.
- Conduct monthly audits and review of adjustment process and filing of NYS independent contract new hire reporting.
- Assist with preparing 1099 tax form for all Independent Contractors at year end and the fiscal year-end close process and audit requests related to the accounts payable function.
- Handle internal and external requests and correspondence timely.
- Train the University community on various accounts payable processes and systems.
- Assist with maintenance and upgrades to the University's financial system.
- Prepare related portions of the accounts payable manual and subsequent updates.
- Review related processes and implement improvements to gain efficiencies.
- Administer changes to the Concur travel & expense system when necessary.
- Process purchase order invoices when necessary.
- Perform other related duties and special projects as may become necessary.
**Competencies**:
- Strong interpersonal and communication skills, both verbal and written.
- Strong problem-solving skills.
- Strong attention to detail.
- Ability to prioritize and manage multiple tasks in a fast-paced environment.
**Work Environment**:
This job operates in a professional office environment and routinely uses standard office equipment such as personal computers, printers, etc.
**Physical Demands**:
**Position Type/Expected Hours of Work**:
This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 4:30 p.m. This position may require longer hours during the week for audits and to meet deadlines as necessary.
**Required Education and Experience**:
- Bachelor's degree in Accounting, Finance, or related field.
- 3 to 5 years of related experience.
**Preferred Education and Experience**:
- Experience with Ellucian Banner and SAP Concur a plus.
**Other Duties**:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
This position may be relocated to any of St. John’s University’s physical locations at any time.
St. John’s offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and libe
