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Project Coordinator

3 months ago

Philadelphia, United States Meteor Education Full time

JOB TITLE: Project Coordinator

DEPARTMENT: NE Studio

REPORTS TO: Project Team Leader

FLSA STATUS: Exempt

JOB TYPE: Full time

SUMMARY OF POSITION

The Project Coordinator provides primary oversight, coordination, and facilitation through all internal process for project business which are defined by complexity and not necessarily dollar amount.

ESSENTIAL RESPONSIBILITIES
- Establishes a pre-PO project milestone schedule working with the customer’s target install date and target PO date.
- Meets established milestone target dates to ensure timely purchasing of project to meet

installation window.
- Prepares and reviews a purchase-ready project quote which meets acceptable Meteor established margins.
- Ensures proper use of customer purchasing cooperatives (various contracts).
- Estimates freight and installation costs and obtains actual freight and install costs pertaining to each project.
- Responsible for setup of full internal and external project plan and calendar/events in Insights

project interface customer portal.
- Coordinates activities between Learning Environment Specialist, Interior Designer, Learning Experience Coordinator, and Project Manager (internal project Team).
- Schedules video call project status meetings with internal project team ensuring everyone is on track to meet agreed upon milestone dates.
- Leads the initial project brief and attends the project turnover to the assigned Project Manager.
- Attends in-person and virtual key customer meetings to ensure accuracy and efficiency in revision processes.
- May require occasional overnight travel such as but not limited to, driving out of one’s hometown and/or flying to another city or state in the US.

**Requirements**:

- Project Management
- Demonstrates knowledge of bringing together organizational resources, timelines, and communications to achieve project deadlines on time and with team member acceptance. Adjusts actions in relation to others' actions, situational needs, and limited resources.
- Mathematics - Knowledge of general industry calculation methods (such as MSRP vs. NET Cost vs. SELL Price), manufacture discount structures, ratios to percentages, statistics, gross profit margins, and cost-plus method.
- Internal Customer Service - Provides a positive experience to fellow employees and departments within Meteor. Works cooperatively to harmonize processes and procedures and negotiate expectations.
- External Customer Service - Provides stellar customer service when interacting with customers by clearly communicating and using positive language that represents Meteor. This may include customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- Clerical - Knowledge of administrative and clerical procedures of our systems and additional file management and system updates.
- Verbal & Written Communication - Communicates clearly with others to convey information effectively.
- Stress Tolerance - Deals calmly and effectively with stressful situations.
- Adaptability/Flexibility - Ability to embrace change in a highly innovative workplace.
- Social Orientation - Requires a strong preference to work with others and being personally connected with others on the job.
- Concern for Others - Ability to be sensitive and empathetic to others' needs and challenges while providing help to accomplish required tasks.
- Active Learning - Requires a commitment to professional development and an understanding of the implications of new information for current and future problem-solving and decision-making.
- Attention to Detail - Requires a high attention to detail in completing work tasks.
- Analytical Thinking - Ability to analyze information and logically problem solve work-related issues.
- Knowledge of Microsoft Outlook, Excel, Word, and PowerPoint.
- Knowledge of Microsoft Windows.

**NOTE**:All Meteor new hires are expected to attend an in-person cultural orientation which requires travel to our home office in Gainesville, FL. Employees may also be required to travel and attend annual company meetings and events. All business-related travel expenses will be paid for by Meteor per our company travel and expense policy.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to