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Awards Coordinator, Latin Recording Academy

4 months ago

Santa Monica, United States Recording Academy Full time

WHO WE'RE LOOKING FOR

Latin Recording Academy is seeking an Awards Coordinator to assist the Director with the overall awards process as well as provide customer service to record labels, industry professionals, and nominees.

WHAT YOU'LL DO
- Enter and manage submissions from Yangaroo database into LARAS Entry Database.
- Code entries from record labels and members.
- Verify entries.
- Order missing Recording Package and digital product.
- Request streaming links on entries when necessary.
- Maintain the Awards processes files.
- Coordinate the Best New Artist and Song categories for the Nominating Review Committee meetings.
- Verify final nominations.
- Enter and maintain nominee addresses in database.
- Assist with obtaining mailing addresses for nominees.
- Prepare Nominee letters for mailings.
- Assist with mailing invitations to nominees.
- Coordinate nominee ticket orders.
- Act as first point of contact during ticket pick-up.
- Prepare and ship Nominating, Winner’s, and Publisher’s certificates.
- Assist with the planning, setup, and execution of the Screening and Nominating Committee meetings.
- Various other research projects and general duties upon request.
- Assist in other special projects as needed by the Company.
- Available to travel as needed.

SKILLS & EXPERIENCE
- Bachelor’s degree in business administration or marketing preferred.
- 2+ years of administrative experience, preferably in the entertainment industry.
- Must be fluent in both English and Spanish (Portuguese is a plus).
- Strong computer skills including MS Office (Outlook, Word, Excel, PowerPoint) and CRM Databases.
- Excellent customer service and interpersonal skills with the ability to communicate ideas clearly and interact in a professional and respectful manner with staff, members, and outside stakeholders.
- Strong organizational, analytical, and administrative skills with the ability to multi-task and meet deadlines in a fast-paced environment.
- High sense of responsibility, timing, and punctuality.
- Accuracy and excellence in taking care of privacy, personal information, sensitive data, etc.

PHYSICAL DEMANDS FOR CERTAIN ROLES

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand, walk, and sit for long periods of time, and work at a computer for long periods of time.

The employee will be required to lift and/or move up to 60 pounds.

SALARY AND BENEFITS

The starting base rate for this position is $22.26 - $24.26 per hour, benchmarked against industry standards. Rates for positions required to be in specific geographic locations reflect the corresponding labor market.

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to join a team that values creativity, innovation, and diversity.

ABOUT THE RECORDING ACADEMY AND ITS AFFILIATES

RECORDING ACADEMY

The Recording Academy represents the voices of performers, songwriters, producers, engineers, and all music professionals. Dedicated to ensuring the recording arts remain a thriving part of our shared cultural heritage, the Academy honors music's history while investing in its future through the GRAMMY Museum, advocates on behalf of music creators, supports music people in times of need through MusiCares, and celebrates artistic excellence through the GRAMMY Awards—music's only peer-recognized accolade and highest achievement. As the world's leading society of music professionals, we work year-round to foster a more inspiring world for creators.

GRAMMY MUSEUM

Established in 2008 as a partnership between the Recording Academy and AEG, the GRAMMY Museum is a non-profit organization dedicated to cultivating a greater understanding of the history and significance of music. Paying tribute to our collective musical heritage, the Museum explores and celebrates all aspects of the art form—from the technology of the recording process to the legends who've made lasting marks on our cultural identity. In 2017, the Museum integrated with its sister organization, the GRAMMY Foundation, to broaden the reach of its music education and preservation initiatives. As a unified organization, today, the GRAMMY Museum fulfills its mission of making music a valued and indelible part of our society through exhibits, education, grants, and public programming.

MUSICARES

A friend and ally of the music community, MusiCares was established by the Recording Academy to safeguard the health and well-being of all music people. A four-star charity and safety net in times of need, MusiCares offers confidential preventative, recovery, and emergency programs to address financial, medical, and personal health issues. Through the generosity of our donors and volunteer professionals, our dedicated team works