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Administrative Assistant

4 months ago

Chula Vista, United States ACTIVITIES CONSULTANCY LIMITED Full time

**Administrative Assistant**

**Duties**:

- Manage calendars and schedule appointments
- Coordinate meetings and prepare meeting materials
- Perform order entry and maintain accurate records
- File and organize documents, both physical and electronic
- Utilize Google Suite to create and edit documents, spreadsheets, and presentations
- Provide administrative support to team members as needed
- Assist with project coordination and follow-up tasks
- Answer phone calls and direct inquiries to the appropriate person or department
- Maintain confidentiality of sensitive information

**Requirements**:

- Proven experience in an administrative role
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Familiarity with QuickBooks or other accounting software is a plus
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent written and verbal communication skills
- Ability to work independently and collaboratively in a fast-paced environment
- Attention to detail and accuracy in all work performed
- Previous experience as a medical or dental receptionist is desirable but not required

Pay: From $65,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Employee discount
- Life insurance
- Paid time off
- Parental leave
- Referral program

Schedule:

- 8 hour shift
- Monday to Friday

Ability to Commute:

- Chula Vista, CA 91910 (required)

Ability to Relocate:

- Chula Vista, CA 91910: Relocate before starting work (required)

Work Location: In person