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Proposal Manager

4 months ago

Sacramento, United States Ruhnau Clarke Architects Full time

**WHAT WE DO**:
We are architects specializing in TK-12 and higher educational facilities, public use projects, medical facilities, and retail projects.

**WHY WE DO IT**:
Ruhnau Clarke Architects is seeking a dynamic Proposal Manager to join our marketing team to support the firm’s proposal development efforts. Are you a strong communicator? Are you interested in the field of architecture? Do you delight in discovering simple ways to communicate big ideas?

**MINIMUM REQUIREMENTS**:
**Education**: A bachelor’s degree in bachelor's degree in marketing, business, communications, or a related field is preferred, but not required.

**Experience**: FIVE (5) or more years of profressional proposal development in the architecture, construction, or engineering industry **required.**

**Software**: Proficient to expert knowledge of Adobe Creative Suite - particularly InDesign, InCopy, and Photoshop; Microsoft Office Suite.

**QUALIFICATIONS**:

- Five (5) or more years of professional proposal development in the architecture or engineering industry **required.**:

- Visualization and Storytelling experience required.
- Editorial layout training strongly preferred.
- High level of proficiency in Microsoft Office and Adobe Creative Suite, particularly InDesign is required.
- Experience and success working in a demanding, deadline-driven environment with professionalism, efficiency, and attention to detail.
- Demonstrated initiative, follow-through, researching, and problem-solving ability.
- Client service-oriented.

**EXPECTATIONS**:
This role develops and produces proposals to TK-12, higher education, municipal and various other client segments across California. This position is responsible for the development and production of persuasive proposals that differentiate and create a competitive advantage for our firm as well as producing related client deliverables. You will work alongside our marketing team to develop client-facing deliverables including proposals, interview decks, and more. The following are the minimum expectations that the Executive Leadership requires of a Proposal Manager:
**PROJECT MANAGEMENT**:

- Develop and manage proposals, statements of qualification, and pursuit deliverables from kick-off through to shortlist presentation.
- Coordinate, write, edit, layout, and produce statements of qualification, proposals, interview presentations, and leave behind materials.
- Establish, work to, and manage proposal development calendar to include: Prospective client research; Kick-off; Draft milestones; Final deliverable production; Interview kick-off; Interview deck development; and Leave behind development & production.
- Guide pursuit/proposal team in developing and refining winning strategies and themes, compelling messages, and persuasive differentiators.
- Develop and write persuasive messages based on information from independent research, meetings with proposal team members, and knowledge of organization capabilities and services.
- Consolidate team input into clear and effective responses, write executive summaries and non-technical content, tailor project and resume information to the specific needs of each pursuit and client.
- Collaborate with key proposal team members, graphic designers, and fellow marketers to ensure deliverables meet client needs and RFP/RFQ requirements.
- Provide preliminary and final quality control check of materials, including proofreading for grammar, request for proposal (RFP) compliance, and conformance to proposal strategies and win themes.
- Collaborate with graphic designers to develop visual asset and layout template library that support proposal development.
- Ensure pursuit data is entered into the firm’s proposal tracking system (HubSpot).

**SKILLS**:

- Ability to develop stunning work within tight timelines.
- Ability to give and receive constructive feedback.
- Proactive, organized, and detail oriented with ability to work independently and thrive in a fast-paced, collaborative environment.
- Comfortable speaking to executives and clients, pitching ideas, and building relationships.
- Self-motivated, team player, with the ability to work independently, manage numerous projects simultaneously, and meet deadlines.
- Excellent organization and planning skills.

**PHYSICAL REQUIREMENTS**:

- Must be able to remain in a stationary position at a minimum of 50% of the time.
- Must be able to efficiently use the keyboard and computer mouse.
- Must be able to thoroughly communicate clearly with others.
- Must have visual acuity of 20 inches or closer.
- Must have reliable transportation.

Pay: $75,000.00 - $90,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift

Application Question(s):

- Have you included an example of an RFP/RFQ proposal that you have created? Applications submitted without a proposal will not be considered.

**Experien