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Asst Director of Admissions, Film/video
2 months ago
**SUMMARY**
**ESSENTIAL JOB FUNCTIONS**
- Student Counseling:_
- Provide general counseling and information to prospective students regarding financial aid resources, connecting students with Financial Aid staff for additional support
- Respond to individual student concerns regarding a breadth of unique needs and circumstances requiring a high level of discretion, and connect students to appropriate resources
- Recruitment:_
- Prepare yearly recruitment strategy plan in collaboration with the Director, Deans, Program Directors, and upper administration to address enrollment needs, based on data and industry trends; seek out new and relevant methods of connecting with prospective students
- Maintain and strengthen existing relationships for student pipelines, and identify new recruitment pathways with the potential to yield high caliber applicants from around the world
- Travel extensively for up to several weeks at a time, representing all programs for recruitment, including management of personal travel arrangements and expenses reports; as needed, plan travel for faculty or alumnx representatives
- Marketing and Communications:_
- In collaboration with Director, develop targeted advertising strategy for all programs within the assigned school and help to manage the advertising budget; cultivate and maintain relationships with relevant cultural and media outlets to promote CalArts offerings and events
- Create content to promote program-specific events of interest to prospective students and the broader arts communities, championing new initiatives and highlighting unique strengths
- Work with School and Enrollment Management leadership to refine admissions marketing materials, and manage creative work by CalArts' design office and freelancers to ensure projects are delivered on time
- Event Planning and Participation:_
- Represent and discuss all aspects of CalArts at a wide range of local and national recruitment events; conduct regular information sessions on and off-campus, and online, including on-campus tours as needed
- In collaboration with the Director of Admissions, plan and facilitate a range of on and off campus events, including hiring and training student and alumnx event staff, and collaborating with Communications to ensure appropriate media coverage
- Review Coordination:_
- Organize and track all internal reviews in order to monitor progress toward enrollment goals and maintain active communication with the applicant pool and program directors
- Enrollment Management:_
- Provide clear, personal insight into admissions data, as well as into each assigned program’s unique advantages or disadvantages in the higher education landscape
- Generate and monitor internal tracking documents to monitor progress toward enrollment goals
- Monitor and work with applicant data in Slate: run and organize reports, track applicant processing, yield, and enrollment management, clean up applicant records and request missing applicant materials
- Provide and document feedback on recruitment events and tactics to improve future seasons
**KNOWLEDGE, SKILLS, ABILITIES**
- Well-developed understanding and demonstrative knowledge of current recruitment practices and needs of admissions within an art institute or similar higher education institution.
- Strong interpersonal, leadership and empathetic listening skills
- Ability to interact effectively with a diverse community of internal and external constituencies demonstrating tact, diplomacy, discretion and good judgment.
- Excellent written and oral communication skills.
- Exceptional organizational and time management skills with the ability to manage multiple projects and see projects through to a timely completion.
- Skilled in identifying and resolving problems in a timely manner, gathering and analyzing relevant information.
- Ability to work responsibly, independently and collaboratively in a fast-paced environment
- Ability to participate in recruitment events as needed
- High energy level. Must be able to work long hours and nights and weekends as required to meet the admissions goals of the institute during peak periods
**MINIMUM QUALIFICATIONS**
- Bachelor's degree required, preferably in an arts related field.
- A minimum of 3 years of relevant and progressive experience
- Experience with Slate or other CRM preferred
- Experience in MS Office and Google suites
- Experience as a practicing artist preferred
