Program Specialist Vi
1 week ago
**Essential Job Functions**:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.- (35%) Coordinates, implements, and provides oversight of contract management and quality monitoring processes for approved applicants to the FQHC incubator program. Collaborates and serves as the primary contact between the program and other DSHS/HHSC contracting and billing entities in contract execution. Determines the method and policies for monitoring reviews of contract awardees to determine compliance with state and federal regulations and general provisions and creates and implements assessments of performance of grantees. If grantees are not performing per contract requirements, takes corrective actions as needed. Analyzes contracting issues to determine trends and recommends solutions to operational problems. Creates efficiencies in quality monitoring or operational processes based on analyses or reports and recommends actions or solutions to inefficiencies.- (15%) Leads the team in development of critical performance metrics to track the FQHC Incubator Program and develops and maintains a database of those critical elements including (but not limited to) applicants, program goals, federal grant awards, and other pertinent data related to the program. Creates technical reports on outcomes and performance metrics for the program to present to executive level staff at DSHS and recommends appropriate changes to programs based on these reports.
- (5%) Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. To perform these job duties, this position may require working the extra hours needed to meet defined deadlines and support the agency’s mission critical reporting requirements.**Knowledge Skills Abilities**:
Knowledge of program management processes and techniques.
- Knowledge budget processes, contract administration and monitoring of performance metrics.
- Skill in effective communication, problem solving, identifying measures or indicators of program performance.
- Skill in managing multiple and competing priorities.
- Skill in program evaluation.
- Skill in developing logic models and data collection tools.
- Skill in leadership, communication, and public speaking.
- Skill in developing reports and presentations.
- Skill in working collaboratively and cooperatively with diverse groups.
- Skill in the use of computers, spreadsheets, databases, and Microsoft Office.
- Skill in data analysis.
- Skill in competency in Excel, Word, Teams.
- Ability to act as the team lead.
- Ability to coordinate multiple projects, to multi-task, work independently and prioritize workload assignments to meet established deadlines.
- Ability to collect, correlate, and analyze data for statistical reports.
- Ability to devise solutions to problems.
- Ability to research and write comprehensive technical reports.
- Ability to develop and evaluate programs, policies, and procedures.
- Ability to communicate and deal tactfully with health care professionals, inter - agency staff, government officials and the general public.
- Ability to prepare reports, develop, evaluate, and interpret policies and procedures.
- Ability to coordinate multiple projects, to multi-task, work independently and prioritize workload assignments to meet established deadlines.
**Registration or Licensure Requirements**:
n/a
**Initial Selection Criteria**:
Graduation from an accredited four-year college or university; experience in contract management/grant administration and education may be substituted for one another on a year-for-year basis.
- At least 1 year of experience working at a state or federal agency preferred.
- At least 1 year of experience with contracting processes and management and supervision of contracts is required.
- At least 1 year of experience leading the work of others, which includes delegating or assigning work, is required.
- Applicants who are Certified Texas Contract Managers (CTCM) are preferred.**Additional Information**:
Requisition # 605689
- IMPORTANT, PLEASE READ THE FOLLOWING INFORMATION PRIOR TO SUBMITTING AN APPLICATION FOR THIS POSITION:
- Applicants selected for an interview will be required to complete an in-basket exercise.- The funding for this position will expire in August of 2025 unless additional funding becomes available. This position is eligible for telework.-
**MOS Code**:
OS, YN, YNS, 641X, OSS, BU000, 16GX, 60C0, 86M0, 88B0HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
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