Administrative Assistant
1 month ago
Regiis Ova is seeking a part-time Administrative Assistant for the President of the company with opportunities for growth. This position is responsible for a broad variety of personal and administrative tasks. It requires discretion, adaptability, collaborative and self-starter skills.
You will assist the co-founder’s day to day as well as jump in when needed in our office with operations. Strong organizational skills, attention to detail, and ideally, a passion for the food and beverage space will help in supporting a busy founder.
We're looking for someone to help organize, sort out tasks (take on some of those tasks), follow up with clients/accounts payable and internal team members.
We are looking for someone who will be able to complete administrative tasks, some personal as well as help in the office: requiring 20-30 hours per week to start. You must be based in Northern California. This position will require time at our offices in Napa with the possibility to split time between remote and in office support.
**Who You’ll Work With**
This is a part time role with the strong possibility to become full time, reports directly to President Shaoching Bishop. You’ll also work with a small team at our Napa facility.
You will liaise with personal and professional contacts, this can include lawyers, investors, other founders, CEOs, bookkeepers, friends, and family.
**Responsibilities**
- Managing business and personal tasks as needed. This can include scheduling and calendar management, household tasks and errands, travel plans, gifts, correspondence & similar tasks.
- Errands can include delivering orders, picking up orders, FedEx drop off, etc.
- Occasionally accompany President in meetings and on travel.
- Handle administrative tasks and inquiries from managers.
- Create organizational solutions for computer files; business, financial and household records.
**Qualifications**
- Be discrete and trustworthy: you will often be party of confidential information.
- Resourceful, ability to work alone, finding solutions with sometimes limited information.
- Excellent written & verbal communication skills, time management and ability to prioritize
- Proficiency with online communication, Zoom, MS Excel, MS Word & Google Docs
- Ability to coordinate projects and keep track of details with strong attention to detail
- Be flexible, dependable, and adaptable.
- Possess excellent oral and written communication skills.
- Have the ability to be proactive and take the initiative.
- High school degree, have a car, ability to commute to Napa regularly
- Experience with Quickbooks is a plus
- Previous experience in a front office or restaurant is advantageous
- We are an Equal Opportunity Employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics._
**Job Type**: Part-time
Pay: $18.00 - $24.00 per hour
Expected hours: 20 - 30 per week
**Benefits**:
- Flexible schedule
Schedule:
- 4 hour shift
- 8 hour shift
- Day shift
- Morning shift
- No nights
- No weekends
Ability to Commute:
- Napa, CA (required)
Work Location: In person
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