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Administrative Assistant

3 months ago

Peoria, United States VirtuSense Technologies Full time

About Us

We’re proud of our recognitions as a _Great Place to Work_TM, _Fast Company’s World’s Most Innovative Companies_TM, and _Deloitte Technology Fast 500_TM as one the fastest growing companies in North America.

VirtuSense Technologies is advancing the transformation of proactive healthcare for all. We keep loved ones well by providing actionable insights for physicians, caregivers, and families through AI, data, and innovative sensors.

We are a driven team that unites people of all ages and places with a common purpose. We work hard because we’re passionate about improving the quality of people’s lives. We have fun because we see each other as people before coworkers. We succeed because we are committed to working together to create a better future for everyone, not just ourselves. “We’re here, so you’ll be ok.”

**Key Responsibilities**:

- **Executive Support**: Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, and preparing meeting agendas.
- **Documentation**: Prepare and edit documents, presentations, and reports. Maintain organized records and files.
- **Travel Coordination**: Arrange domestic and international travel plans, itineraries, and accommodations.
- **Meeting Management**: Coordinate and attend meetings, taking detailed minutes and following up on action items.
- **Event Planning**: Assist in planning and executing company events, meetings, and conferences.
- **Office Management**: Oversee office supplies and manage office-related tasks to ensure a smooth and efficient work environment.
- **Special Projects**: Support the CEO with special projects and initiatives as needed.

**Qualifications**:

- **Experience**: Minimum of 3-5 years of experience as an administrative assistant, executive assistant, or in a similar role, preferably in a tech or SaaS environment.
- **Skills**:

- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with SaaS tools.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong problem-solving skills and the ability to think proactively.
- High level of professionalism and a positive attitude.

Pay: $45,000.00 - $55,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person