HR Administrative Assistant

3 weeks ago

San Diego, United States ConAm Management Corporation Full time

The **HR Administrative Assistant** works closely with the SVP of Human Resources, the Sr. HR & Benefits Manager, and the TA Director. Is responsible for effectively administering support to the HR, TA, Benefits, and Facilities departments.

**WHO WE ARE**:
CONAM Management Corporation is part of The CONAM Group, a multi-family property investment and management firm established in 1975 that specializes in conventional and affordable housing. We span across 12 states with **11 regional offices **that employs a team of 1500+ energetic associates... and we're growing

**WHAT WE ARE LOOKING FOR**:
CONAM is offering an exciting opportunity with the HR** **team as a full-time **Human Resources Assistant**. This is an **onsite 5 days a week** opportunity at our Corporate Office, in San Diego, CA.

Pay Range: $22 - $24 / Hour

**WHY YOU ARE THE PERFECT FIT**:
**Duties and responsibilities**

Responsibilities include, but are not limited to, the following:
**HR Department**:

- Provide administrative support to the entire HR department.
- Manage sensitive matters with a high level of confidentiality and discretion.
- Serve as a liaison between the C-Suite and the HR department, working closely with the Executive Admins.
- Serve as a reliable source of information for associates, promptly answering questions regarding policies, benefits, and procedures.
- Serve as a liaison between the HR department and other associates.
- Processes, receives, sorts, and distributes a variety of correspondence, deliveries, and mail.
- Prepares, reviews, files, scans, and/or processes a variety of routine reports, information, paperwork, invoices, forms, agreements, and/or other related information.
- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
- Schedule and organize appointments; take minutes during departmental meetings.
- Supports the coordination and planning of corporate events.

**Talent Acquisition**:Supports the Talent Acquisition team as needed, in the following, but not limited to the following capacity**:

- Assist with recruiting campaigns and outreach.
- Assists with the preparation and distribution of TA reports, such as open positions.

**Benefits: Supports the Benefits team as needed, in the following, but not limited to the following capacity**:

- Prepare and send out New Hire Benefit Enrollment memos.
- Support the annual Open Enrollment process.
- Assist with New Hire and Open Enrollment orientations.
- Assist with dependent verifications and other requested verifications.

**Facilities: Supports the Facilities team as needed, in the following, but not limited to the following capacity**:

- Support the front desk:

- Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.
- Answers, screens, and directs phone calls to staff; takes messages and schedules appointments, as needed.
- Support the Facilities Assistant:

- Receives, sorts, delivers, picks up, and processes courier items and interoffice mail.
- Collect and process outgoing mail.
- Performs daily Post Office, UPS, and FedEx runs, using company vehicle.
- Assists with business courier needs such as locating and delivering or picking up parcels, maintenance/building supplies, and banking documents.
- All other duties as assigned.

**Knowledge, Skills, and Abilities**
- 1-year administrative experience preferred.
- Proficiency in administrative duties such as communications, data entry, and record keeping.
- Ability to maintain confidential information.
- Proficient in Microsoft Office suite; UKG knowledge a plus.
- Possesses strong verbal & written communication skills.
- Detail-oriented with strong analytical and administrative skills.
- Ability to work in a fast-paced environment.

**WHY YOU WANT TO WORK HERE**:
CONAM Management Corporation is an experienced, full service real estate and property management firm which has been in the business for over 40 years. The company has earned its reputation as an industry leader through commitment to excellence and high ethical standards. CONAM serves clients nationwide through a network of regional offices located in key metropolitan areas.

Our benefits are designed with our associates in mind. We offer associates who regularly work 30 hours or more per week, medical, dental, life, vision, 401(k), Flexible Spending Accounts, and an Employee Assistance Program (EAP). Not to mention we get to surround ourselves with amazing people we enjoy working with daily.

Any offer of employment would be contingent upon: acceptable criminal background report, acceptable verification of previous employment, negative drug test, and a valid driver's license with proof of insurance coverage.

We are an Equal Opportunity Employer.

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