Source Administrative Coordinator

3 weeks ago

Baltimore, United States Johns Hopkins University Full time

We are seeking a **_SOURCE_** **_Administrative Coordinator _**will provide high-level administrative, budgetary and project management to support the day-to-day operations of SOURCE, the community engagement and service-learning center for the JHU Schools of Public Health, Nursing, and Medicine. They will be responsible for the management of numerous functions of a fast-paced, interdisciplinary office. The Administrative Coordinator will provide support to the Center Director, along with Center staff, students, faculty, and community partners. The position assists the Center Director with the daily operations of SOURCE, including coordination of a variety of internal and external events, building and maintaining relationships with internal and external partners, managing budgetary responsibilities, and resolution of day-to-day problems and activities. They must be competent to a high degree in the skills and organizational ability required for the efficient running of an office devoted to community engagement, service-learning, and social justice. The position is highly visible and will be the first point of contact to SOURCE for all constituents, including students, faculty, and staff, as well as community partners.

**Specific Duties & Responsibilities**
- Event Planning_
- Support team with special event planning, coordination and execution. Responsible for securing event venues for special events and programming.
- Coordinate with Special Events Teams to arrange event room setups including all A/V needs.
- Track RSVPs and prepare guest lists.
- Select caterers for event.
- Assist with planning of and participate in special event programs during occasional weekends and evenings (including Baltimore Week, National Volunteer Week, Tri-Schools Days of Service, and 1-time service events).
- Administrative Support_
- Field and respond to information requests from all levels of internal (faculty, staff, students) and external individuals and organizations regarding policies, procedures, and services under the purview of the center.
- Open, sort and distribute mail.
- Take meeting minutes and distribute them in a timely fashion; monitor follow-up action items as necessary (Governing Board, Community Council).
- Maintain records through electronic filing, retrieval, retention, storage, compilation, data entry, updating, and destruction.
- Database management: Maintain community-based organization (CBO) database to ensure information is up-to-date.
- Establish working relationships with vendors.
- Maintain materials and resources (supplies) used in the office.
- Assist the financial team with reconciliation of expenses and receipts, including verifying purchase card orders and tracking all expenses in real time.
- Prepare travel reimbursements, purchase requisitions, check requisitions, invoices, and payments to scholars, community partners, and faculty fellows.
- Provide appropriate referrals to resources and services available through SOURCE, as well as other JHU and community programs.
- Serve as back-up support to the Communications Specialist for SOURCE's weekly electronic newsletter - SOURCE Weekly Service Scoop.
- Maintain community-based organization (CBO) partnership information through SOURCE database, Hopkins Engage, SOURCE website and other relevant files.
- Project Management_
- Ensure SOURCE's website is up-to-date with the latest information relating to SOURCE events and programs, as well as maintaining correct information for community partners.
- Serve as primary support for SOURCE and SOURCE groups on Hopkins Engage, the University's online community engagement platform. Set up sub-groups, track and verify activities, submit events through the system.
- Reporting_
- Distribute weekly students' community involvement reports to department team.
- Track and report center event and meeting activities.
- Must be present and accountable during key activities and events sponsored, co-sponsored or offered by SOURCE.
- A variety of special projects and other duties as assigned.

**Minimum Qualifications**
- High School Diploma or graduation equivalent.
- Three years related experience.
- Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

**Preferred Qualifications**
- Two -three yrs. administrative/office experience, preferably in an academic setting.
- Must possess strong attention to detail, and excellent organizational, time-management, customer service, and communication skills.
- Experience with handling budgets and payment processes preferred.
- Must be highly motivated and possess the ability to work both independently and as part of a team.
- Commitment to an ethic of community service, and the growth, education, and independence of students.
- Ability to work successfully with students, community leaders, administrators and faculty.
- High degree of self-motivation and initiative.
- Ability to work independently, as well as will

  • HR Administrative Coordinator

    Found in: Talent US C2 - 3 weeks ago

    Baltimore, United States University of Maryland School of Medicine Full time

    HR Administrative Coordinator-(H0) The University of Maryland School of Medicine (UMSOM) - School of Medicine - Marlene and Stewart Greenebaum Comprehensive Cancer Center (UMGCCC) has an exciting opportunity for an HR Administrative Coordinator. The University of Maryland Marlene and Stewart Greenebaum Comprehensive Cancer Center (UMGCCC) serves as the...

  • Intake Coordinator/administrative Assistant

    3 days ago

    Baltimore, United States Unlimited Bounds Full time

    **Intake Coordinator/Administrative Assistant** **Program**:Outpatient Mental Health Clinic** **Exempt/NonExempt**:Exempt** **Summary of position responsibilities**: The primary function of the Intake Coordinator/Administrative Assistant is to coordinate the referral process and assist with office operations to ensure efficiency and compliance with...

  • Administrative Coordinator II

    Found in: beBee jobs US - 5 days ago

    Baltimore, Maryland, United States Johns Hopkins Medicine Full time

    YOU BELONG HEREWhat Awaits You?Career growth and developmentEmployee and Dependent Tuition Assistance Diverse and collaborative working environmentAffordable and comprehensive benefits packageOur competitive Benefit Package is designed to support the well-being and financial security of our employees. You can explore the details of our benefits offering by...

  • Procurement/Sourcing Analyst, Remote

    5 days ago

    Baltimore, United States CareerBuilder Full time

    The ACI Group is committed to help you identify and match your skills and experience to the best job possible.Take your first steps to an exciting new career. Procurement/Sourcing Analyst, Remote Job Type: Contract Job ID: 11424 Procurement/Sourcing Analyst, Remote Our client is seeking a Procurement/Sourcing Analyst for a long-term, multi-year remote...

  • Open-Source Intelligence

    Found in: Talent US C2 - 2 weeks ago

    Baltimore, United States University of Baltimore Full time

    Key Responsibilities: Research Activities • Monitor OSINT and social media platforms for indicators of impending violent activity. • Lead focused OSINT and social media research in support of MCAC internal stakeholders. • Conduct non-attributable research in accordance with MCAC policy. • Assess the credibility, relevance, and...

  • Sourcing Category Manager

    2 weeks ago

    Baltimore, United States CareerBuilder Full time

    Intralox, L.L.C., a division of Laitram, L.L.C., and a global provider of conveyance solutions and services, has a position available for a Sourcing Category Manager. In this role the qualified individual will bea part of the Intralox Baltimore (IBA) Supply Chain Team to play a hybrid role of manufacturing specialist and relationship manager. This position...

  • Sourcing Category Manager

    1 day ago

    Baltimore, United States Intralox Full time

    Intralox, L.L.C., a division of Laitram, L.L.C., and a global provider of conveyance solutions and services, has a position available for a Sourcing Category Manager. In this role the qualified individual will be a part of the Intralox Baltimore (IBA) Supply Chain Team to play a hybrid role of manufacturing specialist and relationship manager. This position...

  • EMEA Benefits Administrator

    1 week ago

    Baltimore, United States CareerBuilder Full time

    Position Type : Full time Type Of Hire : Experienced (relevant combo of work and education) Education Desired : Bachelor of Business Administration Travel Percentage : 1 - 5% Benefits Administrator, UK - (Worldpay) Are you ready to unleash your full potential? We're looking for people who are passionate about payments to chart Worldpay's path to being the...

  • Outpatient Mental Health Administrative Coordinator

    5 days ago

    Baltimore, United States K&I Healthcare Services, LLC Full time

    **About us** K&I Healthcare Services, LLC is a small business in Hyattsville, MD. We are professional, agile, professional and our goal is to K&I Healthcare Services is a leading mental health clinic committed to providing exceptional care and innovative solutions for individuals and communities. Our multidisciplinary team is dedicated to creating a...

  • Administrative Coordinator

    Found in: Resume Library US A2 - 2 weeks ago

    Baltimore, Maryland, United States Mercy Medical Center Full time

    Overview: The Administrative Coordinator is responsible for scheduling patient appointments, answering phones and triaging calls for importance and/or severity. Responsible for all front desk duties including, but not limited to, review of patient demographics and updating information in the computer system, preparing patient charts for daily clinic, copying...

  • Project Administrative Coordinator, On-site

    Found in: Resume Library US A2 - 1 week ago

    Baltimore, Maryland, United States University of Maryland Medical System Full time

    Job Description General Summary Under limited supervision, facilitates departmental and organizational operations. Provides leadership and expertise in the planning, development and coordination of projects within the department. Responsibilities include operationalizing project plans by gathering appropriate information, identifying and collaborating with...

  • Community Outreach Coordinator

    2 weeks ago

    Baltimore, United States Treasure Health Full time

    Job DescriptionJob DescriptionJob SummaryThe Community Outreach Coordinator is primarily responsible for sourcing, establishing, and maintaining relationships with client referral sources and prospective clients. The community Liaison is the face of Treasure Health in the local market. The position is responsible for providing outreach and education...

  • Database Administrator

    4 days ago

    Baltimore, United States Flywheel Digital Full time

    **About Flywheel**: Flywheel's suite of digital commerce solutions accelerate growth across all major digital marketplaces for the world's leading brands. We give clients access to near real-time performance measurement and improve sales, share, and profit. With teams across the Americas, Europe and APAC, we offer a career with real impact, endless growth...

  • Client Registration Coordinator

    6 days ago

    Baltimore, United States Maryland Wellness, LLC Full time

    Description: Maryland Wellness is seeking an organized and attentive **Client Registration Coordinator **to join our operations team! As a Client Registration Coordinator, you will be responsible for welcoming visitors and checking-in clients, coordinating client and therapist schedules, assisting with file management and office organization, and...

  • Plant Administrative Assistant

    3 weeks ago

    Baltimore, United States Path Engineering Full time

    Job DescriptionJob DescriptionRoleAs a Plant Administrative Assistant (also known as Office Coordinator, Administrative Specialist), you'll manage a variety of administrative tasks, including handling incoming calls, scheduling appointments, coordinating plant events, and maintaining office supplies. You'll also assist with HR systems, distribute...

  • Administrative Assistant II

    Found in: beBee jobs US - 2 weeks ago

    Baltimore, Maryland, United States Morgan State University Full time

    Job Title Administrative Assistant IIDivision Academic AffairsDepartment PhysicsWork Status Full TimePosition Category StaffFLSA Non-ExemptPay Range 09Minimum Commensurate with experienceMaximumFund Source State SupportJob DutiesDuties and responsibilities will include:The Administrative Assistant II for the Physics Department will act as the representing...

  • Ambulatory Practice Coordinator I

    Found in: Resume Library US A2 - 22 hours ago

    Baltimore, Maryland, United States University of Maryland Medical System Full time

    Job Description The ideal candidate will have previous pre-authorization experience. I.            General Summary Under general supervision, performs scheduling, pre-authorization and administrative activities for patients.  Ensures the accurate registration of patients, interviews patients to obtain necessary demographic and insurance...

  • Benefits Coordinator

    4 days ago

    Baltimore, United States Chesapeake Search Partners Full time

    Job DescriptionJob DescriptionCSP has partnered with a financial company in their search for a Benefits Coordinator. This individual needs to have 2-3 years of benefits administration experience. Some of the responsibilities consist of assisting colleagues with any benefit issues and questions, utilizing the Human Resource Information (HRIS) system,...

  • Executive Administrative Asst. to the President

    1 day ago

    Baltimore, United States Baltimore City Community College Full time

    Description/Job Summary Under the direction of the President, this position provides high level confidential administrative support. This position assures that the office operates efficiently and effectively with the highest level of confidentiality, integrity and customer service. Responsibilities/Duties + Assists with the management of the office's...

  • Operations Coordinator

    1 day ago

    Baltimore, United States UMMS Community Impact Grant Program Full time

    Renowned as the academic flagship of the University of Maryland Medical System, our Magnet-designated facility is a nationally recognized, academic medical center with opportunities across the continuum of care. Come join UMMC and discover the atmosphere where talents and ideas come together to enhance patient care and advance the science of nursing. Located...