Construction Administrative Assistant

4 days ago

Newport Beach, United States 3sixty Innovation Inc. Full time

3Sixty Innovation Inc. is a dynamic and forward-thinking company specializing in innovative project management and development solutions. We work with prestigious clients including Caltrans and various cities across Orange County, Los Angeles, and San Diego. Our projects range from infrastructure enhancements to urban development, and we pride ourselves on delivering excellence and fostering sustainable growth.

**Position Overview**:
**Key Responsibilities**:

- **Project Scheduling**: Assist the CEO with scheduling project timelines, meetings, and appointments.
- **Ordering and Set-Up**: Coordinate the ordering of materials and equipment, and manage set-up logistics for various projects.
- **Daily Reporting**: Compile and manage daily reports, including capturing and organizing project photos.
- **Submittals and Invoicing**: Handle all project submittals, manage invoicing, and ensure timely collection of payments.
- **Communication**: Serve as a point of contact for clients, subcontractors, and team members, ensuring clear and consistent communication.
- **Documentation**: Maintain organized records of all project documentation, ensuring easy accessibility for the CEO and project team.
- **Field Work**: Assist with on-site project tasks as required, providing support to ensure projects stay on schedule and within budget.

**Qualifications**:

- Proven experience as an Administrative Assistant or similar role, preferably in a project management or construction environment.
- Excellent organizational and time-management skills.
- Strong computer skills, including proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to work independently and handle multiple tasks simultaneously.
- Attention to detail and problem-solving skills.
- Familiarity with project management software is a plus.
- Valid driver's license and willingness to travel between project sites in Orange County, LA, and San Diego.

**What We Offer**:

- Competitive salary and benefits package.
- Opportunity to work on high-profile projects with leading clients.
- A collaborative and supportive work environment.
- Opportunities for professional growth and development.

**How to Apply**:
If you are a dedicated and enthusiastic professional looking to make a significant impact in a growing company, we would love to hear from you Please submit your resume and a cover letter detailing your relevant experience and why you would be a great fit for this role.

3Sixty Innovation Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Pay: $21.87 - $26.34 per hour

Expected hours: 40 per week

**Benefits**:

- Paid time off

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Customer service: 1 year (preferred)

Ability to Commute:

- Newport Beach, CA 92660 (required)

Ability to Relocate:

- Newport Beach, CA 92660: Relocate before starting work (required)

Work Location: In person

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