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Construction Administrator

3 months ago

Newport Beach, United States Realty Services Corp Full time

For 50 years, Olen has owned, developed, and managed distinctive commercial properties in Orange County, CA. Our portfolio consists of over 6 million sq. ft. of premier office and flex-space projects. Additionally, Olen’s multi-family portfolio consists of over 17,000 apartment units in 53 residential communities.

**Construction Administrator**

Olen is seeking a motivated and detail-oriented individual to join our Commercial Property team as a Construction Administrator. This position will be responsible for the administrative functions of the Construction Department including new construction projects and tenant improvements.

**Main Job Tasks and Responsibilities**:

- Assist with the daily operation of the Construction Department.
- Prepare, maintain, and distribute departmental reports.
- Review leases when signed to help identify scope of work.
- Assist Project Manager with bids and prepare Purchase Order and Change Order requests.
- Prepare additional work authorization/invoices requested by tenants and follow-up for payment.
- Meet with tenants to review plans and discuss electrical requirements, finishes, lighting, etc.
- Distribute tenant improvement plans and scope of work to subcontractors for bids.
- Communicate with tenants and the Marketing Department regarding ongoing status of projects.
- Communicate with field superintendents, subcontractors, vendors, and tenants to assist in resolving any outstanding issues.
- Assist the Accounting Department as required to process subcontractor invoices.

**QUALIFICATIONS AND EXPERIENCE**:

- Minimum of 5 years’ experience, ideally in the construction field.
- Associate’s and/or bachelor’s degree, a plus.
- Possess exceptional oral and written communication and interpersonal skills.
- Working knowledge of Office 365, including Microsoft Office Word, Excel, Outlook and SharePoint, and AVID.
- Ability to work with the Project Manager and/or Construction software is a plus or willing to learn new software.
- Ability to read and analyze complex reports and interpret business correspondence.
- Ability to read and interpret construction plans, drawings, and specifications.
- Strong mathematical and reasoning abilities.
- Demonstrate initiative, professionalism, integrity, and exercise confidentiality in all areas of performance.
- Accounts payable experience helpful.

This role works 100% on-site in the office, which is located in Newport Beach, CA.

, Monday - Friday

**Salary**: $28.00 - $32.00 per hour

**Benefits**:

- 401(k) Plan with matching
- Health insurance including medical, dental and vision
- Employee discount
- Life insurance
- Paid time off
- Employee referral program