Property Administrator
2 weeks ago
Reporting to the General Manager & Property Manager, employee will perform accounting, administrative, operations and tenant relations duties. Success in this position results in maintaining a high level of client satisfaction.
**Responsibilities**:
- Respond promptly to tenant concerns and requests
- Monitor tenant service requests to completion, conducting tenant follow-up and preparing work order reports as required
- Facilitate conference room reservation requests
- Responsible for new tenant transition program
- Maintain building and tenant signage
- Tenant Billing: Process work order billing and prepare upload for service requests from work order system to accounting software
- Accounts Receivable: process tenant cash receipts through accounting software
- Process invoice payments via Avid Electronic Pay System
- Prepare management fee calculation
- Maintain purchase order tracking spreadsheet
- Respond to vendor requests and concerns
- Review received certificates for accuracy
- Conduct follow-up communication for inaccurate/missing certificates
- Maintain tracking reports and distribute to building staff
- General office functions, including spreadsheet creation, document copying, telephone calls, create/maintain form letters and mail merge records
- Maintain document file system for tenants, leasing, construction, building, employees and accounting
- Distribution of documents via Adobe Sign
- Other duties as requested
**Desired Competency, Experience and Skills**:
- A high level of energy, drive, and initiative in the pursuit of job goals
- Strong organizational skills; ability to self-start and multi-task
- Advanced oral and written communications
- Exercise sound judgment and creativity in problem solving
- Strong work ethic and positive attitude
- Manage workload commitments effectively and handle deadlines under pressure
- Ability to work on one's own or as part of a team
- Strong attention to detail
- Proficient in Microsoft Office; MRI/JDE/Yardi software experience a plus
**About Lincoln Property Company**
**All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.**
By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with LPC's privacy policy.
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