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Contract Management Specialist Iii

2 months ago

Austin, United States City of Austin Full time

Position Information

**Posting Title**
- Contract Management Specialist III (Parks and Recreation Department)**Job Requisition Number**
- COA091797**Position Number**
- 111006**Job Type**
- Full-Time**Division Name**
- Financial Services**Minimum Qualifications**

**Education and/or Equivalent Experience**:

- Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, plus four years of experience in a related field.
- Experience may substitute for education up to the maximum of four (4) years.
- A Master’s Degree may substitute for required experience up to two (2) years.

**Licenses or Certifications**:

- None.

**Notes to Applicants**
- The City of Austin **Parks and Recreation Department (**PARD**)** provides, protects and preserves a park system that promotes quality recreational, cultural and outdoor experiences for the Austin community. Working with the City of Austin provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more Click **HERE** for more information.- **Responsibilities include (but are not limited to)**:

- Monitor contracts for compliance, coordinate renewals and amendments, and process purchase orders.
- Solicit and award informal bids and conduct monthly audits on current contracts.
- Monitor the revenue payments of concessionaire contracts and preparing the annual concession report for presentation to the Parks and Recreation Board.
- Provide notice of Corporate Purchasing solicitation opportunities to all departmental divisions and maintaining a database of solicitation opportunities and division responses.
- Supports the department’s grant processes.
- Coordinate the submission of materials to the Director’s Office for both Concessions and Contracts Committee and the Parks and Recreation Board.
- Monitor and update the department’s master contract records.
- Conduct desk reviews on every active PARD contract on an annual basis and develop and update a database of the compliance reviews.

**Application Instructions/Job Requirements**:

- **Skills Assessments**: Skills assessment(s) may be required as part of the recruitment process.
- **Virtual Interviews**: PARD may conduct virtual interviews.
- **Military/Veteran**: An applicant claiming Military/Veteran status must provide a copy of his or her DD-214(s), or valid comparable document, at the time of interview.
- **Physical Requirements**:Tasks may involve bending, lifting, walking, carrying, or using a force equal to lifting up to ten (10) pounds. Work environment includes inside, and outside environmental conditions, extreme temperatures, and hazards associated with equipment operation including fumes, oils, gases, and mists. Must be physically and mentally able to communicate, respond and work with participant’s needs and safety issues.

**Other**:

- **Travel**: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin **Driver Safety Program,** you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
- **90 Day Provision for Additional Vacancy**: This posting may be used to fill other vacancies in other divisions/work locations within the City of Austin Parks and Recreation Department. Decisions on assigned selection will be made at the time of hire based on the business needs of the department.
- **Tobacco and Vape-Free Workplace**: All PARD work site locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any PARD work site - including construction sites, parking lots, garages or in any personal vehicles located on the premises.

**Pay Range**
- $28.04 - $34.34**Hours**

**Work/Location Schedule Notes**:

- Monday to Friday: 8:00 a.m. - 5:00 p.m.
- Ability to work remotely 50% within a two (2) week period as per the City’s telework policy.
- May be required to work during special events, evenings, weekends & holidays.
- May be required to work during city emergencies such as extreme weather events.

**Job Close Date**
- 06/05/2024**Type of Posting**
- External**Department**
- Parks and Recreation**Regular/Temporary**
- Regular**Grant Funded or Pooled Position**
- Not Applicable**Category**
- Professional**Location**
- 200 South Lamar Blvd., Austin, TX 78704**Preferred Qualifications**

**Preferred Experience**:

- Experience with department-wide procurement activities related to the purchase of equipment, goods, and services in compliance with local, state, and federal guidelines.
- Experience with managing, writing, and monitoring grants or contracts.

**Other**:

- Ability to travel to more than one work location.

**Duties, Functions and Responsibilities**

**Essential duties and functions, pursuant to the Americans with Disabilities Act, ma

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