Executive Assistant

2 weeks ago

Oakbrook Terrace, United States Healthcare Midwest Full time

Community Physicians is seeking an experienced Executive Assistant for our corporate office located in Oakbrook Terrace, IL. The Executive Assistant will report directly to the CEO and COO collectively and will be responsible for providing the full range of administrative support.

This role will be required to be on site at our Oakbrook Terrace, IL office Monday through Friday each week.

**Duties**:

- Manage busy calendars, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings for the CEO and the COO
- Lead meeting/event management, including arranging facilities, catering, technology support, and speakers and guests
- Prioritize and manage multiple projects simultaneously and in a timely manner
- Be able to manage competing priorities in a timely and efficient manner
- Organize all travel needs and prepare complex travel itineraries for CEO and COO
- Provide requested support to other members of the senior leadership team as needed
- Attend, take notes and follow up on action items for team calls hosted by executive(s)
- Perform other related duties as assigned including personal requests on an as needed basis
- Serve as the confidential secretary to the CEO and COO by receiving, reviewing, and properly disposing of sensitive correspondence.

**Requirements**:

- Bachelor’s Degree required
- 5+ years experience supporting executive level management required
- Experience with hospital and healthcare executives preferred
- Excellent verbal and written communication skills
- Must be an independent thinker and able to anticipate executives needs; be able to plan for go forward meetings
- Great attention to detail; must be able to work with the highest level of confidentiality and discretion
- Must be able to function in a fast paced and at times, demanding environment
- Advanced knowledge of Microsoft Office Suite - specifically Word, Excel, PowerPoint, and Teams
- Ability to work independently and handle multiple projects while meeting deadlines and time constraints

This is an exciting opportunity for an experienced Executive Assistant to join our team. Our company is growing at a rapid pace and we are looking for a highly motivated individual that is able to work in a fast-paced environment. We offer competitive compensation and benefits packages. If you are a highly organized individual with excellent communication skills and the ability to thrive in a fast-paced environment, we would like to hear from you.

**Benefits**:

- Dental insurance
- Health insurance
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Bachelor's (required)

**Experience**:

- Executive administrative support: 5 years (required)

Work Location: In person

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