Executive Assistant

4 weeks ago


Oakbrook Terrace, United States The Chicago Hire Company Full time

A highly innovative, entrepreneurial technology firm in Oakbrook is seeking an Executive Assistant to support the CEO (with some CFO support as needed). This is a full-service newly-created EA role that is integral to the efficiency of the leadership team. Responsibilities will include meeting & travel coordination, calendar management, presentation support, communication coordination and office oversight to ensure efficiency. This position requires working in the office three days a week, with the flexibility to accommodate additional days as needed. This is a great opportunity for someone ready to step up their experience and support C-level.


Details

Salary: up to 100k depending on experience

Benefits: health insurance, 401k w/ match, hybrid schedule

Culture: Tight-knit, collaborative culture; opportunity to mold this role and make it your own


Responsibilities

  • Travel planning, calendar management and board meeting coordination
  • Preparing and editing correspondence, communications, presentations and documents
  • Coordination of expense reports
  • Conducting research and compiling data to prepare reports and presentations
  • Coordinating executive communications, including taking calls, responding to emails, and interfacing with internal and external stakeholders
  • Assisting in preparation for meetings, including setting up conference calls, video conferences and in-person meetings
  • Overseeing daily processes and maintaining office flow


Required Experience

  • Bachelor’s degree preferred
  • 3+ years prior experience supporting an Executive
  • Must have experience with travel planning, calendar management and expense reporting
  • Proactive and resourceful approach to anticipating needs and providing solutions
  • Proficient in MS Office including PowerPoint (will assist with presentations)

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