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Payroll and Job Costing Specialist
6 days ago
**Payroll**:
- Prepare, process, review and run payroll cycles weekly and biweekly.
- Works within the following ERP modules: Time Keeping, Personnel Scheduling, Payroll, Benefits Administration. Job Costing.
- Ensures the integrity of payroll data by accurately calculating and ensuring proper time and rate accounting for all employees.
- Track, verify, adjust authorized hours.
- Compares budgeted versus actual hours.
- Checking and managing timesheets for accuracy.
- Ensures PTO is accurately calculated and applied.
- Allocates payroll hours into the right job sites.
- Address payroll-related inquiries and discrepancies promptly and effectively.
- Stay informed about changes in labor laws, tax regulations, and other factors affecting payroll processing.
- Ensure accuracy and compliance with relevant regulations.
- Resolve payroll tax related discrepancies with appropriate agencies.
- Collaborate with the Operations and HR teams to reconcile payroll-related accounts and resolve any discrepancies.
- Coordinate with HR and other departments to gather and verify employee data, including new hires, terminations, salary changes, and benefits deductions.
- Collaborate with HR on benefits administration.
- Collaborate with Finance/Accounting teams for payroll related entries.
- Organizing paper checks for distribution.
- Processing wage garnishments.
- Process quarterly payroll reports.
- Process W2 and year-end payroll related activities.
- Assists in month-end, quarterly and year-end closes.
- Maintaining accurate records and producing payroll reports. Create and maintain payroll SOP’s.
**Job Costing**:
- Cost Analysis: Analyze costs associated with labor, and other direct costs for each job.
- Budget Monitoring: Monitor job budgets to ensure adherence to financial targets and identify areas of potential cost overrun.
- Variance Analysis: Identify and investigate discrepancies between budgeted and actual costs, providing explanations and preparing reports for management.
- Collaboration: Work closely with cross-functional teams to gather relevant cost data and and enhance accuracy of job costing procedures and systems.
- Financial Reporting: Prepare regular reports on project costs, including forecasts, variance analysis, and profitability assessments.
**Team Collaboration**:
Work closely with cross-functional teams, HR, Sales, Operations and Accounting to achieve common company goals and objectives.
**Process Improvement**:
Continuously review and enhance financial processes for efficiency and accuracy.
Implement best practices to streamline payroll procedures.
**Skills required**:
Payroll administration
Job costing
Budgeting
Financial analysis
Attention to detail
Time Management
Strong analytical skills
Reporting
Software proficiency
Communication and collaboration skills
Ability to handle confidential information with discretion
Pay: $55,000.00 - $65,000.00 per year
**Benefits**:
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
Work setting:
- Office
Ability to Commute:
- Long Island City, NY 11101 (required)
Ability to Relocate:
- Long Island City, NY 11101: Relocate before starting work (required)
Work Location: In person
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