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Payroll Specialist

4 months ago

Kansas City, United States PrimeTech International, Inc. Full time
Job DescriptionJob Description

Job Summary

The Payroll Specialist supports payroll processing and invoicing functions at the PTi Corporate office. This position works closely with other departments, such as A/P and A/R, Human Resources/Benefits, and Executive Management for the proper payroll and job costing support.


Essential Functions:

  • Prepares and processes multi-state and international payroll for all employees in accordance with established local, state, and federal regulations
  • Ensures accuracy and timeliness of payroll submissions
  • Reviews, verifies, and maintains time and attendance and payroll records
  • Resolves payroll discrepancies by collecting and analyzing information
  • Processes changes in withholding, personal information, deductions, direct deposits, position changes, wages, garnishments and levies, and department/division transfers
  • Processes employees leave in accordance with Exempt, SCA and CBA policies and procedures
  • Prepares and sends checks for employee garnishments and levies
  • Onboards new employees into applicable systems
  • Addresses and resolves questions and requests from employees, supervisors, or the corporate team in a timely manner
  • Supports year end and annual functions such as W2 distribution, internal and external audits, record rotation, or contract year changes
  • Maintains payroll records in accordance with applicable regulations
  • Remains current on new legislation and regulatory rulings that impact payroll and ensures compliance
  • Ensures compliance to internal payroll guidelines and procedures
  • Prepares reports as needed, on schedule, or by request by compiling summaries of earnings, hours, taxes, deductions, leave, disability, and nontaxable wages
  • Participates in related audits, such as 401k and benefit audits, full financial audits, and DCAA audits
  • Protects personally identifiable information within the payroll department
  • Supports PTi's QMS, Safety, Environmental, and Security Programs, and other Company certifications and initiatives
  • Serves as a back up to additional payroll and accounting responsibilities
  • Projects and other duties as assigned or required

Qualifications

Experience:

  • Minimum of one (1) year of payroll processing experience
  • Experience using the Microsoft Office suite of programs, including Word, Excel, PowerPoint

Skills:

  • Ability to analyze information using principles of payroll processing
  • Excellent attention to detail, time management, and organizational skills
  • Superior written, verbal, and interpersonal communication skills
  • Ability to appropriately handle confidential information and maintain confidence
  • Must demonstrate the ability to effectively read and write in English, comprehend written instructions, perform common mathematical tasks, and communicate effectively

Certificate, License, Registration, etc.:

  • US Citizen
  • Must possess or be able to obtain a secret security clearance and military Common Access Card (CAC) within 30 days, if required
  • Completion of company mandated training applicable to position
  • Possess a valid Driver's License

Education

  • Preferred Bachelor's Degree in Finance, Accounting, or related field

PTi maintains a drug-free workplace and performs pre-employment and random substance abuse testing and background verification checks. PTi is an EEO/Affirmative Action employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment to include, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, training, and compensation. Job Summary

The Payroll Specialist supports payroll processing and invoicing functions at the PTi Corporate office. This position reports to the PTi Accounting Manager and works closely with other departments, such as A/P and A/R, Human Resources/Benefits, and Executive Management for the proper payroll and job costing support.


Essential Functions:

· Supports payroll process to ensure the accuracy and timeliness of multi-state and international payroll for all employees in accordance with established local, state, federal regulations

· Maintains payroll records in accordance with state and federal directives

· Remains current on new legislation and regulatory rulings that impact payroll and ensure compliance

· Ensures payroll guidelines and procedures are followed for accuracy

· Coordinates electronic timekeeping system and compliance

· Tracks employee's PTO balances in accordance with Exempt, SCA and CBA policies and procedures

· Updates and maintains payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.

· Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages

· Supports internal and external audit processes and requests

· Participates in related audits, such as 401k and benefits audits, full financial audits, and DCAA audits annually

· Resolves payroll discrepancies by collecting and analyzing information

· Provides payroll information by answering questions and requests from employees and managers in the field

· Protects personally identifiable information within the payroll department

· Supports PTi's QMS, Safety, Environmental, and Security Programs, and other Company certifications and initiatives

· Other duties as assigned or required


Qualifications

Experience:

· Minimum of one (1) year of payroll processing experience

· Experience using the Microsoft Office suite of programs, including Word, Excel, PowerPoint

Skills:

· Ability to analyze information using principles of payroll processing

· Extreme attention to Detail

· Must demonstrate the ability to effectively read and write in English, and comprehend written instructions, perform common mathematical tasks, and communicate effectively.

· Attention to detail and excellent follow up skills

Certificate, License, Registration, etc.:

· US Citizen

· Must possess or be able to obtain a secret security clearance and military Common Access Card (CAC) within 30 days if required

· Completion of company mandated training applicable to position.

· Possess a valid Driver's License


Education

· Bachelor's Degree in Finance, Accounting, or related field


PTi maintains a drug-free workplace and performs pre-employment and random substance abuse testing and background verification checks. PTi is an EEO/Affirmative Action employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment to include, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, training, and compensation.

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