Office Manager/service Coordinator

2 weeks ago

San Francisco, United States HARBOR HR LLC Full time

McMillan Security Systems, Inc. is looking for an Office Manager/Service Coordinator to oversee the daily operations of the office, ensuring that administrative activities run smoothly and efficiently. This role requires a high level of organization, excellent communication skills, and the ability to manage multiple tasks simultaneously. The Office Manager will support office staff, manage office resources, and ensure a productive and positive work environment.

The position requires the employee to work from the San Francisco, CA office 3 days per week and ability to work from home 2 days per week.

In addition to our excellent work environment and compensation, the company offers other competitive benefits.

**Requirements**:

- Extensive knowledge of office management procedures.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Proficient with Microsoft Office Suite or related software.

**ESSENTIAL FUNCTIONS**:
**Daily Duties**
- Oversee and coordinate day-to-day office operations.
- Schedule and run the “Manpower Meeting”.
- Schedule service and confirm with customers.
- Manage Service, order parts, and schedule repairs when necessary.
- Create service ticket numbers for tech’s timecards.
- Send out schedule daily at end of the day.
- Check general shared mailboxes.
- Send requests for new projects to project management for follow-up.
- Review Collections and Past Due accounts.
- Receive and mark deliveries for projects (Warehouse).

**Weekly**
- Collect timecards and review for accuracy.
- Run service ticket reports.
- Manage On-Call Schedule.
- Review any newly activated Recurring Monthly Revenue accounts.
- Coordinate and Set-up food for Lunch & Learns when scheduled.
- Assist accounting with any payroll questions during time entry.

**Monthly**
- Send utilities information to property manager.
- Submit printer usage to vendor.

**Quarterly**
- Request offline panel reports.
- Send out quarterly billing.

**Yearly**
- Submit Annual OSHA 300 forms.
- Post Workplace Regulatory Posters.
- Renew Parking Permits for Field Trucks.
- Review COI’s.
- Manage vendor compliance programs.
- Manage and distribute Auto Insurance.
- Manage Vehicle Registrations.
- Recurring Monthly Revenue Billing.

**As Needed**
- Order tech consumables.
- Collect and Ship Material Return/Repairs Authorizations.
- Set up mobile phones.
- Manage Hotspots
- Manage Wearables - T-shirts/Sweatshirts/Zip-up’s, etc.
- Manage office supplies inventory and place orders as needed.
- Arrange truck service, smog for registration, windshield repairs, etc.
- Send out Toll Invoice/Evasion Notices received in mail.
- Clients will request budget numbers for the following year - provide based on system build + escalation for potential price increases.
- Manage and Track Project Bookings
- Manage completed subcontract agreements
- File Prelim Notices
- Arrange and Coordinate Tech Trainings.
- Schedule Crew Meetings and send out reminders/invites as necessary.
- Assist with New Driver/Vehicle Assignments.
- Manager New Employee Onboarding.
- New Hire Paperwork
- Collect Employment Identification and Union Dispatch Slip
- Update Tech’s and Staff Contact List

**Physical Demands**

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to sit for prolonged periods of time working at a computer. The employee is regularly required to talk, hear, stand, walk, use hands and fingers, reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 15 pounds.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, creed, age, sex, gender, sexual orientation, gender identity, gender expression, marital status, genetic information, disability status, protected military or veteran status or any other characteristic protected by law.

  • Office Services Coordinator

    3 weeks ago

    San Francisco, United States NBBJ Full time

    **The role at a glance**: **NBBJ** is currently seeking a part to full-time **Office Services Coordinator** to join the **San Francisco** office. This position is the face to our internal and external customers. We are looking for someone who is welcoming; greeting guests to create an exceptional in office experience. While maintaining a high degree of...

  • Office Coordinator, Business Services

    3 weeks ago

    San Diego, United States Jewish Family Service of San Diego Full time

    **Position Title**: Office Coordinator **Organization**: Jewish Family Service of San Diego **Department**:Business Services **Position Type**: Full-Time (37.5+ hours/week), Non-Exempt **Work Setting**:Onsite **Reports To**:Director of Business Services **Pay Range**:$21-$24/hour **Total Compensation**: In addition to standard pay, compensation for...

  • Office Coordinator

    1 month ago

    San Francisco, United States Nortia Staffing - Human Resources, Accounting and Administrative Staffing Full time

    We have a non-profit client in San Francisco seeking an Office Coordinator/Receptionist on a temp basis to cover a longer summer vacation. Position dates would be from June 10th-July 5thPosition is 100% onsite and is NOT near public transitIdeal candidate lives in or near the city and can take public buses to get to this location (near the Kaiser in SF)Pay...

  • Office Coordinator

    4 weeks ago

    San Francisco, United States Nortia Staffing - Human Resources, Accounting and Administrative Staffing Full time

    We have a non-profit client in San Francisco seeking an Office Coordinator/Receptionist on a temp basis to cover a longer summer vacation. Position dates would be from June 10th-July 5thPosition is 100% onsite and is NOT near public transitIdeal candidate lives in or near the city and can take public buses to get to this location (near the Kaiser in SF)Pay...

  • Office Coordinator

    1 month ago

    San Francisco, United States T&W Corporation Full time

    Job DescriptionJob DescriptionWe are looking for an organized and professional office coordinator to perform administrative tasks such as filing, managing emails, preparing presentations and ensuring that office supplies are available. The office coordinator's responsibilities include working closely with coworkers to ensure that the office duties are...

  • Office Coordinator

    1 month ago

    San Antonio, United States Service Corporation International Full time

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Work/ Life balance is as important to us as it is to you! We believe it is possible for our team members to be productive and enjoy a life outside of work! National Cremation Society is the largest provider of affordable cremation...

  • Office Coordinator

    2 weeks ago

    San Francisco, California, United States Hex Full time

    ===Status: OpenExcerpt: Hex is looking for a part-time office coordinator to assist with day-to-day office operations in our Jackson Square office in San Francisco. Location: San Francisco, CA ===About the roleHex is looking for a part-time office coordinator to assist with day-to-day office operations in our Jackson Square office in San Francisco. This is a...

  • Office Coordinator

    1 month ago

    San Francisco, California, United States JCO Workforce Solutions Full time

    You will be the contract Building/Office Coordinator overseeing 3 floors and 52,000 sq ft of office space. We are looking for someone that can be as flexible with their job duties as they are with their approach to interacting with the many levels of people they will touch within the organization. Your primary responsibility will be to make sure that the...

  • Office Coordinator

    2 weeks ago

    San Francisco, United States JCO Workforce Solutions Full time

    You will be the contract Building/Office Coordinator overseeing 3 floors and 52,000 sq ft of office space. We are looking for someone that can be as flexible with their job duties as they are with their approach to interacting with the many levels of people they will touch within the organization. Your primary responsibility will be to make sure that the...

  • Office Coordinator

    1 month ago

    San Francisco, United States JCO Workforce Solutions Full time

    Job DescriptionJob DescriptionYou will be the contract Building/Office Coordinator overseeing 3 floors and 52,000 sq ft of office space. We are looking for someone that can be as flexible with their job duties as they are with their approach to interacting with the many levels of people they will touch within the organization. Your primary responsibility...

  • Medical Office Manager

    2 weeks ago

    San Francisco, United States ENT & Allergy office Full time

    Our integrated clinical practice is looking for an efficient manager to lead a team of clinical and non-clinical staff. **Key Responsibilities**: - Be a working ‘lead’ doing all the tasks that our staff do. - Assisting all schedulers, front desk staff and clinical assistants with any concerns related to their roles. - Work closely with providers and...

  • Office Coordinator

    4 weeks ago

    San Francisco, United States Provable Full time

    **Office Coordinator**: San Francisco, California Operations Team **The Role**: **Responsibilities**: - Take ownership of daily office operations and champion office culture by meticulously managing inventory and resources, including office supplies, equipment, and food. - Drive excellence in our workspace by expertly sourcing and managing vendors,...

  • Office Coordinator

    4 weeks ago

    San Francisco, United States ThirdLove Full time

    Who We Are ThirdLove disrupted the lingerie industry by empowering women to find their perfect fit online with our innovative Fitting Room® quiz and is one of the original brands to operate 100% direct-to-consumer. All design and R&D is done in-house, and our extensive and complex supply chain is fully managed by our team. Inclusivity is at the core of who...

  • Office Coordinator

    4 weeks ago

    San Francisco, California, United States ThirdLove Full time

    Who We AreThirdLove disrupted the lingerie industry by empowering women to find their perfect fit online with our innovative Fitting Room quiz and is one of the original brands to operate 100% direct-to-consumer. All design and R&D is done in-house, and our extensive and complex supply chain is fully managed by our team. Inclusivity is at the core of who we...

  • Office Manager/Treatment Coordinator

    4 weeks ago

    San Francisco, United States Neptune Dental Management Full time

    Image Orthodontics in San Francisco, CA is seeking an energetic, team-oriented and friendly Office Manager/Treatment Coordinator to join our team. The ideal candidate will possess a warm, outgoing demeanor and a keen eye for detail, have superior communication skills, be highly organized, and have a strong work ethic.  Schedule This is a full-time position....

  • Office Manager/Treatment Coordinator

    1 month ago

    San Francisco, United States Neptune Dental Management Full time

    Job DescriptionJob DescriptionImage Orthodontics in San Francisco, CA is seeking an energetic, team-oriented and friendly Office Manager/Treatment Coordinator to join our team. The ideal candidate will possess a warm, outgoing demeanor and a keen eye for detail, have superior communication skills, be highly organized, and have a strong work ethic....

  • Office Manager/Treatment Coordinator

    1 month ago

    San Francisco, United States Neptune Dental Management Full time

    Job DescriptionJob DescriptionImage Orthodontics in San Francisco, CA is seeking an energetic, team-oriented and friendly Office Manager/Treatment Coordinator to join our team. The ideal candidate will possess a warm, outgoing demeanor and a keen eye for detail, have superior communication skills, be highly organized, and have a strong work ethic....

  • Office Coordinator

    1 month ago

    South San Francisco, United States Acro Service Corporation Full time

    Job DescriptionJob DescriptionTitle - CoordinatorLocation - San Francisco, CA 94080Duration - 3+ Months (Possible Extension)Joining - ASAPShift - 1stEssential Duties and responsibilities include the following. Other duties may be assigned.1. Review paperwork from customer regarding state code compliance2. Request proposals from quick quotes for code...

  • Office Manager

    3 weeks ago

    San Francisco, United States Tandem Recruiting Group Full time

    Office ManagerLocation: San Francisco, CAWork onsite 5 days per week. Our client is a leading asset manager in Korea with $92 billion in assets under management. The company is a wholly owned subsidiary of the second largest insurance company in Korea. They focus on fixed income investment and alternative investment activities and practices with a focus on...

  • Retail Customer Service Associate

    2 weeks ago

    San Francisco, United States FedEx Office Full time

    POSITION SUMMARY: The Store Consultant consistently delivers a positive customer experience to all customers, utilizing consultative skills to anticipate customer needs, suggest alternatives and provide solutions. This customer service focused team member is knowledgeable in all areas of the Store's business, including print, signs & graphics, and shipping....