Office Services Coordinator

3 weeks ago


San Francisco, United States NBBJ Full time

**The role at a glance**:
**NBBJ** is currently seeking a part to full-time **Office Services Coordinator** to join the **San Francisco** office. This position is the face to our internal and external customers. We are looking for someone who is welcoming; greeting guests to create an exceptional in office experience. While maintaining a high degree of confidence and professionalism, you will be a self-motivated individual with the ability to make quick and informed decisions. This role requires a proactive and adaptable individual who is willing to go above and beyond

**In your new role, you will**:

- Manage front desk and greet guests, creating a first great impression with an outgoing personal style ensuring an exceptional in office experience.
- Schedule/coordinate internal and external meetings, conference calls and video conferences across multiple time zones.
- Coordinate conference room setup details, including catering and beverage services for client meetings or approved events.
- Provide office support as-needed, catering, café services, events, administrative, shipping and facilities.
- Maintain kitchen and common areas throughout the office.
- Maintain office design standards.
- Procurement and reconciliation of office expenses and company credit card.
- Responsible for hospitality and transportation services.
- Report and coordinate with property management on building related issues.
- Maintain employee building access passes.
- Primary point of contact for all on-site vendor coordination.
- Responsible for office services accounts including but not limited to; catering, coffee, floral, shipping, printing, etc.
- Assist with hiring and onboarding process.
- Manage electronic files.
- Complete ad-hoc projects as necessary.
- Various administrative tasks as needed.

**Who are we looking for?**
- Passion for customer service and hospitality
- Team Player. A positive, proactive and flexible individual who takes initiative. Someone who can identify a problem and seek a solution.
- Confident: A poised professional who is comfortable interacting and communicating with everyone.
- What you will need to succeed:

- 2 or more years in customer service or an administrative support role.
- Advanced knowledge of MS Office Suite, specifically Outlook, Teams, Word, Excel and PowerPoint.
- Adobe InDesign, Illustrator or Photoshop knowledge is preferred.
- Organized, detailed oriented, multi-tasked, self-motivated and strongly collaborative.
- Ability to lift 30lbs.
- Hours are 8:30am - 5:30pm, Monday - Thursday in office. Competitive compensation package based on experience_



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