Program Assistant
2 months ago
**Passion. Purpose. Impact. **CJP is at the heart of Greater Boston's Jewish community, but our reach is felt around the world. Ranked by BBJ as Massachusetts’ largest non-profit organization - CJP is a philanthropic investor and mobilizer of people, resources, and skills that make a bigger difference locally and globally. We focus on making Jewish life and learning accessible to all individuals and families in Boston and beyond. We thoughtfully invest in the care and well-being of all community members. And we provide stability and growth to nonprofit organizations and institutions that underpin our community. Our greatest resource is our people — the staff, volunteers, partners, and leaders who help make Greater Boston’s Jewish community a welcoming home. It’s this energy and commitment that drives CJP’s mission. We are one of Boston's oldest and most respected philanthropic organizations and we are currently seeking a Program Assistant
The Program Assistant supports the Communal Security Initiative to arrange meetings, conduct outreach, manage projects, organize, arrange, and attend training events. This position requires exercise of independent judgment, a high level of professionalism, communication, and confidentiality in interactions with staff, outside agencies and volunteer leadership. The position is supervised by the CSI Program Manager and reports to the CSI Director.
**Essential Functions**:
- Provides administrative support to the Communal Security Initiative Team. Activities include calendar, logístical support for trainings, and some data entry. Serves as the point of contact to schedule meetings and training events with outside organizations for the Director of CSI and the VP for Security and Operations.
- Attends meetings, takes notes and conducts follow up.
- Meeting preparation including preparing handouts, arranging for appropriate catering, managing invoices, room set up, event check-ins online and on site for large events.
- Provides administrative support to edit and finalize physical and procedural security assessments at facilities in the greater Boston area.
- Works with internal and external partners on training and on grant tracking and management.
- Prepares expense reports and variance reports for Finance of certain budgets.
- Excel database development including inputting data into various sensitive security-related spreadsheets and databases.
- Develops and edits existing PowerPoint presentations.
- Interfaces with CJP Marketing and web design teams.
- Edits and formats the CJP Fire Warden Guidelines, CJP Security Officer Orders, etc.
- Other duties as assigned with or without accommodation.
**Minimum Requirements**:
**Education**:
- Bachelor’s degree or equivalent work experience.
**Experience**:
- Minimum of 2-4 years of administrative experience
- Experience performing independent projects.
**Skills/Competencies**:
- Proficiency in Microsoft Office Suite, including Microsoft Outlook, Word, PowerPoint, Excel and Databases
- Strong project management skills with proficiency in managing projects that require input from multiple people and resources with short turnaround time.
- Desire to work in a fast-paced, customer-focused, entrepreneurial environment.
- Effective interpersonal, verbal and written communication skills.
- Detail oriented and commitment to accuracy are crucial to security-related project management, grant management, and security-related data entry.
- Skilled at editing and proofreading documents
- Ability to work on independent projects, manage multiple priorities and meet deadlines
- Ability to exercise initiative and sound judgment and to respond resourcefully under varying conditions
- Ability to work two weekday evenings per month with advance notice.
- Ability to be flexible and adaptable to changes and shifting priorities, including ability to shift schedule as needed
- Strong organizational and administrative skills as well as attention to detail
- Ability to maintain confidentiality when working with sensitive or confidential information.
- Ability to work on complicated, multi-phase projects, manage multiple priorities and meet deadlines
- Ability to develop and maintain strong working relationships with colleagues
- Proficient in Windows environment, including MS Word, Excel, PowerPoint, Outlook and Internet
- Demonstrated self-motivation, ability to work effectively as part of a team, sense of humor; ability to work flexibly in a dynamic environment.
**Organizational Relationships/Scope**:
This position is supervised by the Program Manager and reports to the Director of CSI. The position has no direct reports.
**Working Conditions**:
- Remaining in a stationary position, often standing or sitting for prolonged periods, much of which will be working at a computer.
- In-person, downtown Boston Tuesdays and Wednesdays, with an occasional extra day with advance notice as required.
- Will accompany CSI staff to some large eve
We have other current jobs related to this field that you can find below
-
Program Assistant
2 weeks ago
Boston, Massachusetts, United States tapwage Full timeJob Description:Under the direction of the Director, Performance Division Programs, the Program Assistant is responsible for supporting assigned Performance Division Chairs, Faculty, Staff, and Students. The Program Assistant is responsible for handling administrative requests and assisting with academic and programmatic activities so that resources are...
-
Program Assistant
2 weeks ago
Boston, United States Action for Boston Community Development Full timeJob DescriptionJob DescriptionDescriptionThe Program Assistant aids in the daily activities and administrative operations of the various teams within the Head Start & Children’s Services department. This position works closely with other members of the Head Start leadership team to ensure the delivery of high-quality services to children and families. The...
-
Program Assistant
1 month ago
Boston, United States The Hollister Group Full timeOur client, a well-known Higher Education Institution, is seeking a creative and detail-oriented Program Assistant. This is a direct hire position. If you are interested and meet the qualifications below, apply with your resume to learn more. Compensation: $55-60KApplicants must be able and willing to work onsite in Boston, as this is a hybrid position....
-
Program Assistant
2 months ago
Boston, United States The Hollister Group Full timeOur client, a well-known Higher Education Institution, is seeking a creative and detail-oriented Program Assistant. This is a direct hire position. If you are interested and meet the qualifications below, apply with your resume to learn more. Compensation: $55-60KApplicants must be able and willing to work onsite in Boston, as this is a hybrid position....
-
Program Assistant II
2 days ago
Boston, United States City of Boston Full timeOverview The Program Assistant II will assist in the development of programs, building systems, and in the intake of membership registrations of participants for programs. Responsibilities Oversees the collection of program statistical data and prepare reports when necessary. Works with program staff in an administrative capacity to ensure that all aspects...
-
Program Assistant, Career Path Programming
2 months ago
Boston, United States Jewish Vocational Service. Full timeJob DescriptionJob DescriptionPosition: Career Path Programs Program Assistant JVS is a non-profit, non-sectarian agency. Our mission is to empower individuals from diverse communities to find employment, build careers, and partner with employers to hire, develop, and retain productive workforces. JVS provides a broad range of services, including adult...
-
Assistant Program Coordinator
3 weeks ago
Boston, United States NORTH SUFFOLK COMMUNITY SERVICES INC Full timeJob DescriptionJob DescriptionNorth Suffolk is looking for an Assistant Program Coordinator to join our team! The Assistant Program Coordinator of the Recovery Learning Center (RLC) community at the Hope Center for North Suffolk and the wider Metro Boston Recovery Learning Community (MBRLC). This position is designated for a person who is or has been a...
-
Program Assistant SELN
2 months ago
Boston, United States UMass Boston Full timeGeneral Summary: The State Employment Leadership Network (SELN) Program Assistant will work closely with all members of the team to support activities related to technical assistance, dissemination, project coordination, and course management. The Program Assistant will support project staff from within a distributed work environment, including staff...
-
Assistant Program Manager
1 week ago
Boston, United States Action for Boston Community Development Full timeJob DescriptionJob DescriptionDescriptionThe MassHire Career Centers connect qualified job seekers with employers, providing the tools and resources needed to start a career, increase skills or find a new job. Join us as an Assistant Program Manager in creating a supportive and enriching environment for our community. If you are passionate about community...
-
Assistant Program Manager
2 days ago
Boston, United States Action for Boston Community Development Full timeJob DescriptionJob DescriptionDescriptionThe MassHire Career Centers connect qualified job seekers with employers, providing the tools and resources needed to start a career, increase skills or find a new job. Join us as an Assistant Program Manager in creating a supportive and enriching environment for our community. If you are passionate about community...
-
Assistant Program Manager
2 weeks ago
Boston, United States Action for Boston Community Development Full timeDescriptionThe MassHire Career Centers connect qualified job seekers with employers, providing the tools and resources needed to start a career, increase skills or find a new job. Join us as an Assistant Program Manager in creating a supportive and enriching environment for our community. If you are passionate about community development, and possess the...
-
Assistant Program Coordinator
2 months ago
Boston, United States NORTH SUFFOLK COMMUNITY SERVICES INC Full timeJob DescriptionJob DescriptionNorth Suffolk is looking for an Assistant Program Coordinator to join our team! The Assistant Program Coordinator of the Recovery Learning Center (RLC) community at the Hope Center for North Suffolk and the wider Metro Boston Recovery Learning Community (MBRLC). This position is designated for a person who is or has been a...
-
Boston, United States Jewish Vocational Service. Full timeJob DescriptionJob Description Position: Program Assistant, Healthcare Skills Training Program (HSTP)POSITION SUMMARY: Under the direction of the Manager of Coaching Services, the HSTP Skills Program Assistant supports the HSTP Team and program applicants interested in participating in all training programs offered by the HSTP: Caring for our Seniors: a...
-
Assistant Program Manager
2 months ago
Boston, Massachusetts, United States Bay Cove Human Services, Inc. Full timeMission Statement: Bay Cove Human Services partners with people to overcome challenges and realize personal potential.Job Summary: The Assistant Integrated Team Director works with the Integrated Team Director to establish, administer, and direct the ACCS Integrated Team which provides community based clinical services to adults with mental health...
-
Program Support Assistant
5 days ago
Boston, United States Veterans Health Administration Full timeThis is a bargaining unit position. VA offers a comprehensive total rewards package: VA Total Rewards Work Schedule: 7:00am - 3:30pm Monday-Saturday, Tuesday-Friday (Work Schedule requires rotating Saturdays) Compressed/Flexible Schedule: Not Available Telework: Not Available Duty Location Status: Will work from a VA owned or leased space Position...
-
Program Support Assistant
3 days ago
Boston, Massachusetts, United States Veterans Health Administration Full timeThis is a bargaining unit position.VA offers a comprehensive total rewards package: VA Total RewardsWork Schedule: 7:00am - 3:30pm Monday-Saturday, Tuesday-Friday (Work Schedule requires rotating Saturdays)Compressed/Flexible Schedule: Not AvailableTelework: Not AvailableDuty Location Status: Will work from a VA owned or leased spacePosition Description...
-
Assistive Technology Program Coordinator
2 weeks ago
Boston, United States Easter Seals of Massachusetts Inc Full timeJob DescriptionJob DescriptionPosition Overview: The ATRC Program Specialist plays a crucial role in the Assistive Technology Regional Center (ATRC) program by overseeing our lending library's operations and ensuring access to a wide range of assistive technologies. Well-qualified applicants will understand assistive technologies and their role in...
-
Programming Assistant
2 months ago
Boston, United States Senior Living Residences Full timeProgramming Assistant Boston, Massachusetts Have you ever coached a team, facilitated a program, or worked as a group leader? This may be the role for you! Compass on the Bay is seeking a patient, innovative programmer who is creative, friendly, compassionate and organized to assist the Program Director in creating, scheduling and implementing...
-
Medical Assistant
4 weeks ago
Boston, United States Boston Health Care for the Homeless Program Full timeJob DescriptionJob DescriptionWho We Are:Since 1985, BHCHP’s mission has been to ensure unconditionally equitable and dignified access to the highest quality health care for all individuals and families experiencing homelessness in greater Boston. Over 12,000 homeless individuals are cared for by Boston Health Care for the Homeless Program each year. We...
-
Medical Assistant
2 months ago
Boston, United States Boston Health Care for the Homeless Program Full timeJob DescriptionJob DescriptionWho We Are:Since 1985, BHCHP’s mission has been to ensure unconditionally equitable and dignified access to the highest quality health care for all individuals and families experiencing homelessness in greater Boston. Over 12,000 homeless individuals are cared for by Boston Health Care for the Homeless Program each year. We...
