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Administrative Assistant

2 months ago

Brooklyn, United States The Brookdale Hospital Medical Center Full time

Overview:
Generally reports to Department Head or Administrator and assists in all administrative functions and coordinates activities and information of the department. In some cases may oversee work of other clerical employees.

**Responsibilities**:
- Plan, schedule and organizing daily activities for Department Head and less experienced clerical staff if applicable.- Screen, evaluate and set priorities for visitors and other contacts and provide appropriate direction.- Research information, discuss policies with department managers and maintain all departmental manuals including policies, procedures, and job descriptions.- Prepare department statistics in various areas such as employee and patient incidents and assists in preparing reports.- Coordinate and schedule all meetings and appointments.- Prepare and maintain purchase requisitions, personnel action forms, and work orders for office repairs. Ensure supplies levels are maintained.- Function as a liaison between the supervisor and other hospital staff.- Maintain confidential records for the department and staff.- Handle correspondence, including typing letters and reports.- May assist in managing all payroll activities.- Perform other duties as assigned.

Qualifications:
**Education**:
- High School Diploma or equivalent required.- Associate Degree preferred.

**Experience**:
- Minimum of three (3) years office experience, preferably in medical office or hospital.- Specific experience in department assigned is preferred.

**Knowledge and Skills**:
- Microsoft Office Suite literacy.- Good interpersonal skills.- Able to multi-task and is organized.

**Physical Requirements**:
- Position requires prolonged periods of sitting and use of a computer and screen viewing throughout the working day**.**
- Position will be required to stoop, bend, lift, and carry items weighing up to 25 pounds.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions._- OBH and BHMC are an equal opportunity employer, it is our policy to provide equal opportunity to all employees and applicants for employment without regard to race, color, religion, national origin, marital status, military status, age, gender, sexual orientation, disability or handicap or other characteristics protected by applicable federal, state, or local laws._

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