Executive Administrative Assistant

5 days ago

Brooklyn Center, Minnesota, United States Allied National Services Full time
Allied National Services has an exciting career opportunity for a reliable Executive Administrative Assistant.

The ideal candidate is a self-starter, thrives in a high growth environment, has excellent communication and organizational skills, and is passionate about people.

This position will work in a collaborative team environment.

This is a full-time non-exempt position. The schedule for this position is Monday- Friday 9:00 AM-5:30 PM.

Responsibilities of the Executive Assistant

  • Provide overall general administrative support
  • Maintain files and records in accordance with legal requirements and Company policies and procedures
  • Directly assist Directors & Upper Management with various administrative tasks and projects
  • Respond to mail, phone calls, or emails requesting support
  • Create and prepare basic data reports and scorecard using Excel and system
  • Assists with answering department related inquiries regarding policies, procedures and benefits programs
  • Build relationships with key partners, both internally and externally
  • Assist with the development of presentations for senior leadership, including presentation materials such as data analysis and key results
  • Support the Allied team with all training programs, attendance tracking, preparation for new hire classes, scheduling training classes, updating the training portal and maintenance of training documents
  • Identify opportunities for improving productivity and efficiency
  • Participate in special projects and taskforces, as assigned
Competencies of the Executive Assistant

  • Maintains strict confidentially
  • Demonstrates integrity
  • Relishes accountability
  • Plans and organizes
  • Strong problem-solving ability
  • Builds trusted relationships
  • Promotes teamwork
  • Sets and drives priorities
  • Demonstrates technological savvy
  • Writes effectively
  • Tailors interpersonal approach
  • Excellent verbal communication ability
  • Attention to detail
  • Able to work under pressure
Minimum Qualifications

  • Undergraduate degree and/or minimum of two to three years providing office services in a corporate environment
  • Extensive computer skills in Microsoft Word, Excel, PowerPoint, and Outlook
  • Strong communication skills with a focus on asking questions and listening to understand
  • Excellent time management, organization and prioritization skills
  • Process-oriented and desire to follow processes to ensure accuracy and compliance
Allied National Services is a proud EOE. All qualified applicants, regardless of race, color, religion, sex, sexual orientation,

gender identity and/or expression, marital/partnership/civil union status, family or parental status, national

origin, disability, military/veteran status, or any other factor, are encouraged to apply and will receive equal

consideration based on merit, qualifications, and business need.

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