Office Services Coordinator
2 months ago
Working at Lockton
At Lockton, we’re passionate about helping our people achieve their ultimate potential. Our people are curious, action-oriented and always striving to make ourselves and those around us better. We’re active listeners working to ensure understanding and problem solvers developing innovative solutions. If you can see yourself delivering excellent service to clients, giving back to our communities and being a part of our caring culture, **you belong here.**
- Business unit
- Midwest Series
- Schedule
- Full-time
- Job type
- Standard
- Workplace
- In Office
- Your Responsibilities
**ESSENTIAL DUTIES**:
**Hospitality Management**
- Maintain cleanliness, order, and appearance of Lockton common areas including main breakroom, kitchens, meeting rooms, and production/supply room.
- Coordination (setup/cleanup) of in-office events, including company parties and social gatherings.
- Coordination of A/V, food & beverage, and other items as requested for meetings held within the office.
- Responsible for providing excellent customer service to all Producers, Associates, visitors, guests, and vendors.
**Facilities Management**
- Coordinate workspace moves, repairs, and office space tours.
- Office and cubicle preparation for new associates.
- Office and cubicle breakdown for departing associates.
- Order/maintain office supplies, print supplies, other stock, etc.
- Liaison with building property management company for maintenance, security, and other facilities requests as needed.
**Light Administrative Tasks**
- Assist with printing and binding requests.
- Process incoming/outgoing mail and shipping.
- Answer and screen incoming calls, field and answer questions, refer callers to appropriate Associates, or take messages.
- Monitor reception desk and lobby entrance for reception breaks/absences.
- Monitor Office and Print mailboxes to assist with associate requests or concerns.
- Qualifications- Some higher education/office experience preferred.
- Ability to work independently/team environment to be able to share responsibilities and seek guidance and assistance from other team members as needed.
- Multi-line phone/reception experience desirable; ability to hear and speak clearly.
- Strong communication, problem solving, attention to detail and customer service skills.
- Ability to communicate in a positive manner to contribute to a cohesive, pleasant work environment.
- Organization and time management skills to prioritize workload and meet time-sensitive deadlines.
- Ability to communicate professionally with internal clients and external vendors and develop strong working relationships.
- Knowledge of Microsoft Office suite (Word, Outlook, Excel, and PowerPoint).
- Ability to follow and monitor all department procedures and practices.
- Physically able to lift 50 lbs. Able to use a dolly/hand cart as needed.
- Legal right to work in the United States.
- This is not an exhaustive list of all responsibilities and tasks related to the position, other duties may be assigned on an as needed basis.
Equal Opportunity Statement
Lockton Companies is proud to provide everyone an equal opportunity to grow and advance. We are committed to an inclusive culture and environment where our people, clients and communities are treated with respect and dignity.
At Lockton, supporting diversity, equity and inclusion is ingrained in our values, and we believe that we are at our best when we fully embrace everyone. We strive to cultivate a caring culture that learns from, celebrates and thrives because of our breadth of differences. As such, we recognize that recruiting, developing and retaining people with diverse backgrounds and experiences is vital and enabling our people to thrive personally and professionally is critical to our long-term success.
- About Lockton
Lockton is the largest privately held independent insurance brokerage in the world. Since 1966, our independence has allowed us to serve our clients, take care of our people and give back to our communities. As such, our 10,000+ Associates doing business in over 100 countries are empowered to do what’s right every day.
At Lockton, we believe in the power of all people. You belong at Lockton.
- How We Will Support You
At Lockton, we empower you to be true to yourself in all that you do. Your success is our success, and we provide opportunities to help you grow and create a rewarding career path, however you envision it.
We are ready to meet you where you are today, and as your needs change over time. In addition to industry-leading health insurance, we offer additional options to support your overall health and wellbeing.
No Agencies Please
Any Employment Agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of Lockton Companies, Inc. Lockton Companies will have the right to hire that applicant at its discretion and without any fee owed to
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