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Administrative Assistant

2 months ago

Houston, United States City of Houston, TX Full time

**POSITION OVERVIEW**:
**_Applications accepted from: _**_All Persons Interested_**

**_Section: _**_Transportation & Drainage Operations /TDO_**
**_Reporting _**_Location: Various_**
**_Workdays & Hours: _**_Monday - Friday, 8am-5pm*_**
- **_Subject to change_**

**_ DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS_**
Houston Public Works, Transportation & Drainage Operations is seeking a skilled individual to perform a variety of administrative functions related to training operations for the service line.
- Monitors employees’ completion of courses designated as required safety classes to ensure compliance City, State and Federal mandates.
- Create monthly reports of compliance and course completion for management review.
- Transcripts are reviewed in TMS to ensure compliance along with the timely, successful completion of courses.
- Provide administrative support to all TDO training needs such as securing training room locations, completing room request forms, sign-in sheets, etc.
- Maintain and order training materials and resources.
- Ensure calendar maintenance by updating TDO Training Calendar frequently.
- Register and enroll/re-enroll employees for various training needs.
- Provide verbal and written professional communication to all stakeholders to ensure training needs are met including reminders of upcoming trainings.
- Create and close out classes in TMS.
- Onboard new employees by creating Training Plans, complete required documents, and communicate new employees’ training needs to supervisors.
- Serve as the recordkeeper to monthly Safety Committee meetings.
- Communicate with 3rd party vendors to schedule training and coordinate with managers and training team.
- Daily demonstrate and embody the Five to Thrive Values of Respect, Ownership, Communication, Integrity, and Teamwork.
- Performs other duties as requested.

**_WORKING CONDITIONS_**
The position is physically comfortable; the individual has discretion about walking, standing, etc.

**MINIMUM REQUIREMENTS**:
**_EDUCATIONAL REQUIREMENTS_**
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

**_EXPERIENCE REQUIREMENTS_**
One year of Administrative experience is required.
Professional Administrative experience may be substituted for the above education requirement on a year-for-year basis.

**_LICENSE REQUIREMENTS_**:

- None_

**PREFERENCES**:
**GENERAL INFORMATION**:
**_SELECTION/SKILLS TESTS REQUIRED:_** **None
However, the department _may _administer skills assessment test.

**_SAFETY IMPACT POSITION:_**_ _**_No_

**_SALARY INFORMATION_**

**Pay Grade**:17

**_APPLICATION PROCEDURES_**

If you need special services or accommodations, call 832-393-6036. (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

**EOE - Equal Opportunity Employer**
***The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

**Agency**
- City of Houston

**Address**

901 Bagby St

Houston, Texas, 77002

**Website

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