Administrative Assistant

3 weeks ago


Houston, United States Eden GeoPower Inc Full time
Job DescriptionJob Description

Eden develops technology to address the current challenges across resource extraction industries with novel and groundbreaking ideas that reduce costs and environmental effects of current reservoir stimulation practices. Our goal is to offer a sustainable solution that reduces or eliminates water use, underground water contamination, wastewater production, air pollution, and induced seismicity associated with current hydraulic fracturing methods. To date, the company has secured funding from National Science Foundation, MIT, MassCEC, ARPA-E, Ameren and other VC and industry investors.

We are looking for a full-time administrative assistant to maintain and organize company documents, handle purchasing and invoicing, assist with routine documentation. Below are the list of roles & responsibilities, qualifications, and skills. If you believe that you’re a good candidate, and are interested in this position, please apply with a copy of your resume and a cover letter.

● Perform hiring and onboarding paperwork, and assist with payroll and reimbursements through Gusto.

● Manage Accounts Payable and Accounts Receivable.

● Maintain and organize company expense documents and receipts.

● Prepare and monitor purchasing requests, shipping, and invoicing.

● Manage travel arrangements for the team such as booking flights, cars, hotels, and restaurant reservations.

● Maintain records of employee timesheet, vacation and out of office days.

● Place orders for office and field supplies.

● Prepare communications, such as memos, emails, invoices, reports, and other correspondence.

● Write and edit company communication documents from letters to reports and instructional documents.

● Take meeting minutes as needed.

● Work closely with the operations and engineering teams based in Houston to assist in filing paperwork, reports, and documentation across all aspects of the business.

● Assist with proposal submissions.

● Act as a point of contact for external clients and partners such as: taking calls, receiving emails and letters, scheduling meetings, and managing visitors to our Houston office.

● Help implement new programs, procedures, methods, and systems for document organization.

Requirements

Education & training:

● BS in business administration or similar

Required Experience and Expertise:

● Minimum 5 years of experience in administrative assistant roles is required

● Experience with Accounts Payable, Accounts Receivable is required

● Proficient in MS Office Suite

Preferred qualifications and competencies:

● Experience in QuickBooks, payroll (Gusto), employee benefits, and corporate taxes

● Administrative writing skills

● Attention to detail and problem-solving skills

● Some knowledge of renewable energy industries is preferred

General requirements:

● Excellent time management skills and the ability to prioritize work

● Excellent written and verbal communication skills

● Strong organizational skills with the ability to multitask

● Knowledge of office management systems and procedures

Benefits

  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k, IRA)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Family Leave (Maternity, Paternity)

This is not a comprehensive list of benefits



  • Houston, United States County of Harris Texas Full time

    Under minimal supervision, Administrative Assistant will perform a variety of complex administrative support to staff and management. Administrative duties and responsibilities include but are not limited to; providing front-desk coverage, handling a Administrative Assistant, Administrative, Assistant, Management


  • Houston, United States 0-Talent Connect DEMO Full time

    Responsible to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Responsibilities Answer and direct phone calls Organize and schedule appointments Plan meetings...


  • Houston, United States Ultimate Staffing Full time

    Ultimate Staffing has a Administrative Assistant opening in the Downtown area. This is a temp to hire position with room for growth and development pay range of $20.00 - $25.00/hr. depending on experience We are seeking candidates with 1 years of exp Administrative Assistant, Administrative, Business Operations, Staffing, Assistant


  • Houston, United States Phillips 66 Full time

    Phillips 66 & YOU - Together we can fuel the future The Administrative Assistant will report to the VP, Value Chain Optimization and will support the value chain optimization team and commercial floor staff. Responsiblities May Include: Provide suppo Administrative Assistant, Administrative, Assistant, Transportation, Support, Optimization


  • Houston, United States NOV, Inc. National Oilwell Varco Full time

    Oversee administrative procedures and processes for executive management. Prepare, review and answer correspondence. Organize and maintain file system, file correspondence and other records. Greet scheduled visitors and escort to appropriate area or Administrative Assistant, Administrative, High School, Assistant, Microsoft, Skills


  • Houston, United States PSG Global Solutions Careers Full time

    Apply now and our proprietary system will quickly have you in front of a live recruiter. The Opportunity Description We're looking for an Administrative Assistant, working in Engineering/Manufacturing industry in Houston, Texas, 77073, United States. Provides general administrative support tasks involved in an organization. Assists supervisory and non-...


  • Houston, United States Burnett Specialists Full time

    Job DescriptionJob DescriptionJob Summary:The Administrative Assistant facilitates efficient operations by performing a variety of clerical and administrative tasks in support of the CEO, HR/Office Manager and other support departments as needed. Duties/Responsibilities:May assist in training newly hired clerks and secretaries.Answers and transfers phone...


  • Houston, United States Sowells Consulting Engineers LLC Full time $18 - $23

    Job DescriptionJob DescriptionSowells Consulting Engineers, is seeking a talented, team-focused Administrative Assistant to join our team in Houston, Texas.  Your great attitude and strong organizational skills will enhance our mission to set the standard in our field for exceptional client service and professional excellence.Your Duties: The role of...


  • Houston, United States Createify Form Full time

    Job DescriptionJob DescriptionDescriptionJob Title: Administrative AssistantCompany: Createify FormLocation:  Houston, TXPosition Type: Full-timeSalary Range: $850 - $1150 per weekJob Overview:We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team. In this fast-paced role, you will play a crucial part in supporting...


  • Houston, United States The Hunton Group Full time

    We are seeking a highly organized and initiative-taking Administrative Assistant to provide administrative support to the Asset/Fleet Manager. You will work with a wide variety of internal and external stakeholders to ensure administrative tasks, projects, and special assignments are completed. This position is located in zip code 77087. Administrative tasks...


  • Houston, United States Sowells Consulting Engineers LLC Full time $18 - $23

    Job DescriptionJob DescriptionBenefits:Dental insuranceHealth insurancePaid time offVision insurance Sowells Consulting Engineers, is seeking a talented, team-focused Administrative Assistant to join our team in Houston, Texas. Your great attitude and strong organizational skills will enhance our mission to set the standard in our field for exceptional...


  • Houston, United States Summit Technology Services, Inc. Full time

    Summit Technology Services has a long-term contract for an Administrative Assistant in Houston, TX Job ID S-BH26319 MUST: Have experience in scheduling international travel and management of VISA process. Roles and Responsibilities: Office and administrative assistance to teams or individuals. Should include calendar management and booking international...


  • Houston, United States Smith and Douglas Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistance to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop...


  • Houston, Texas, United States LHH Recruitment Solutions Full time

    Job SummaryLHH Recruitment Solutions is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our office, handling accounts payable and accounts receivable, and maintaining accurate records.Key ResponsibilitiesHandle accounts payable and accounts...


  • Houston, United States Summit Technology Services, Inc. Full time

    Summit Technology Services has a long-term contract for an Administrative Assistant in Houston, TXJob ID S-BH26319MUST: Have experience in scheduling international travel and management of VISA process.Roles and Responsibilities: Office and administrative assistance to teams or individuals. Should include calendar management and booking international travel....


  • Houston, United States Summit Technology Services, Inc. Full time

    Summit Technology Services has a long-term contract for an Administrative Assistant in Houston, TXJob ID S-BH26319MUST: Have experience in scheduling international travel and management of VISA process.Roles and Responsibilities: Office and administrative assistance to teams or individuals. Should include calendar management and booking international travel....


  • Houston, United States BGSF Full time

    Environmental Health and Safety ADMINISTRATIVE ASSISTANT to help and support the department. Day in the life of the EHS Admin Assist will be: Work on PowerPoint trainings for the weekly safety meetings Administrative work such as creating accounts for new or current employees, assign trainings to employees Assist with the EHS standards they are currently...


  • Houston, United States Adroit Partners Full time $20 - $22

    Job DescriptionJob DescriptionWe are seeking an Administration Assistant for a 3 month contract role! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone...


  • Houston, United States Amigos Meat Full time

    Amigos Meat works with numerous vendors across North America and around the world to provide its customers with top-of-the-line selections. Amigos Meat Distributors is currently seeking an Administrative Assistant for our Houston Texas branch location. This position provides administrative support through a variety of tasks related to organization,...


  • Houston, United States BGSF Full time

    Environmental Health and Safety ADMINISTRATIVE ASSISTANT to help and support the department.Day in the life of the EHS Admin Assist will be:Work on PowerPoint trainings for the weekly safety meetingsAdministrative work such as creating accounts for new or current employees, assign trainings to employeesAssist with the EHS standards they are currently working...