Administrative Assistant

1 week ago

Arlington, United States KW Metro CenterKeller Williams Realty Full time

**Introduction**:
**Major Duties**:
**1. Listing Support/Coordination**:
b. MLS - listing data entry with a focus on accuracy and highest degree of presentation - remarks, photo captions, etc. Refresh remarks and photo sequence as needed.

c. Execute Master Transaction Coordinator Checklist - Seller Side

d. Submit documents to Broker for compliance via Command at each step of the transaction (Listed, Contract, Closed)

e. Prep Listing Book & Features List (Canva)

f. Feedback reports to sellers (Tuesdays). See FeedBack Template for our listings

**2. Agent Support**:
a. Serve as the primary day-to-day point of contact for team agents.

b. Execute Agent Onboarding in coordination with COO. Monitor agent progress and report to Team Lead.

c. Assist agents with their value proposition - edit, revise, feedback

d. Contract & lease advice/guidance when necessary

e. Transaction consulting

f. Create Open House flyers branded to Team & Agent using Team template in Canva

g. Create Social Media posts with calls to action for agent sharing

**3. Lead Coordination**:
Add Team buyer leads to Command & By Referral, assigning Collaborators/Agents, track lead Source. Track conversion rates for agent accountability.

**4. Database Support**:
a. Client Care calls & Check ins (Team Lead’s database)

b. Database Updates & Management (additions, housekeeping, segmentation)

c. Communication with hot prospects - (minimum resumes and value propositions sent weekly) - daily

**5. Team Support**:
b. Plan & Coordinate Team Events with COO

c. Prep & Coordinate for Hiring Events at KWMC in cooperation with COO

d. Establish and hold regular Office Hours for agent support

e. Document & revise Standard Operating Procedures (SOPs) and templates in Team Drive

f. Prioritize and execute daily, weekly and monthly administrative tasks

**6. Marketing Support**:
a. Create and execute a Team Social Media Marketing Plan & Calendar to promote the brand and listings - coordinate with the current year business plan. Include daily, weekly, monthly tasks & goals. Identify how agents can adapt and use the plan to promote themselves and the Team.

b. Daily 10x10x5 Instagram and Facebook

c. Grow social media followers

d. Revise and update Team Website as needed

e. Revise and update the existing Marketing Strategy template for Listings, (including digital media plan strategy) as needed. Create property flyers, brochures, and other marketing media for Team listings.

f. Create and execute a Marketing Plan template to promote new Team Agents

**Knowledge, Skills and Abilities Required by the Position**:
Knowledge of the real estate industry and professional standards. Real estate license(s) is a plus.

Excellent oral and written communication skills: Ability to communicate clearly and professionally with clients, colleagues, and other stakeholders.

Highly organized: Real estate transactions involve a lot of paperwork and deadlines. An administrative assistant should be highly organized to keep track of documents, schedules, and appointments.

Attention to Detail: Real estate transactions require accuracy. An administrative assistant must pay close attention to details to ensure that documents are completed correctly and that nothing is overlooked.

Pay: From $50,000.00 per year

Schedule:

- Monday to Friday
- Weekends as needed

License/Certification:

- Real Estate License (preferred)

Work Location: Multiple locations

  • Administrative Assistant

    4 weeks ago

    Arlington, United States Arlington County, VA Full time

    **Position Information**: Arlington County's Department of Human Services (DHS) Aging and Disability Services Division (ADSD) has a unique opportunity for an **Administrative Assistant** to join a dynamic and innovative team of professionals representing core administrative responsibilities. This position will provide administrative support to all ADSD...

  • Administrative Assistant

    1 week ago

    Arlington, United States Kent, Campa and Kate Inc. Full time

    Job DescriptionJob DescriptionAdministrative Assistant – Arlington, VirginiaBackground:Kent, Campa and Kate Incorporated (KCK) is a federal contracting company that provides professional services to Government Agencies. We are currently seeking candidates for Administrative Assistant position for an administrative and training program support contract at...

  • Administrative Assistant

    3 weeks ago

    Arlington, United States Mlt Systems Full time

    PLEASE NOTE: This position is contingent upon contract award. At MLT, we create solutions by empowering our people to fulfill their passion for service. In support of Headquarters, Marine Corps, Programs & Resources, we are seeking an Administrative Assistant Lead with experience in supporting DOD Federal programs; knowledge of...

  • Administrative Assistant

    1 week ago

    Arlington, United States PrideStaff Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to support church operationsResponsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop...

  • Administrative Assistant

    3 weeks ago

    Arlington, United States COMSOURCE Full time

    The Administrative Assistant works to support the General Manager to help facilitate the day-to-day management of the community. Administration and Operations of the Community dealing with administrative matters, Client Relations, Building Operations, Financial Services and Contract Administration. The Administrative Assistant shall be familiar with all...

  • Administrative Assistant

    3 weeks ago

    Arlington, United States US Barry Goldwater Scholarship and Excellence in Education Foundation Full time

    **Duties**: - Promptly reviews and routes incoming inquiries and assists in the creation, distribution, and maintenance of official documents, reports, and correspondence, ensuring accuracy, quality, and adherence to government standards. - Prepares meeting minutes and other materials for review and signature. Supports the organization and maintenance of...

  • Administrative Assistant

    3 weeks ago

    Arlington, United States Pro Football Retired Players Association Full time

    Job DescriptionJob DescriptionThe Pro Football Retired Players Association (PFRPA) is seeking an experienced Administrative Assistant that can effectively represent our organization, while providing overall office support. The candidate will be required to perform administrative responsibilities in an efficient, timely and professional manner. The...

  • Administrative Assistant

    2 days ago

    Arlington, United States Lidl Full time

    **Location**: - HQ - 3500 S Clark Street - Arlington, VA 22202 USA**Employment Type**: - Full-Time**Experience Level**: - Experienced**Employment Area**: - Purchasing**Reference number**: - 420171**Target Start Date**: - 07/08/2024**Summary**: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a...

  • Administrative Assistant

    2 weeks ago

    Arlington, United States Viscadia Full time

    About ViscadiaViscadia is a consulting firm whose mission is to empower life sciences companies with clarity and confidence through forecasting. Our team of experts has many years of experience in the life sciences industry and the consulting space. We are looking for an Administrative Assistant to join our team of 70+ professionals located in Arlington, VA,...

  • Administrative Assistant

    2 weeks ago

    Arlington, United States Viscadia Full time

    About ViscadiaViscadia is a consulting firm whose mission is to empower life sciences companies with clarity and confidence through forecasting. Our team of experts has many years of experience in the life sciences industry and the consulting space. We are looking for an Administrative Assistant to join our team of 70+ professionals located in Arlington, VA,...

  • Administrative Assistant

    4 weeks ago

    Arlington, United States Commonwealth of Virginia Full time

    Department: University Life Classification: GMU Worker Job Category:  Part-Time / Hourly Wage Job Type:  Part-Time Work Schedule:  28 hours per week on average; Monday-Thursday 10am-5pm Location: Arlington, VA Workplace Type:  On Site Required Salary: $15-$17 per hour; commensurate with education and experience Criminal Background...

  • Administrative Assistant

    4 weeks ago

    Arlington, Virginia, United States Aramark Full time

    Job DescriptionThe Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and...

  • Administrative Assistant

    1 month ago

    Arlington, Virginia, United States Aramark Full time

    Job DescriptionThe Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and...

  • Administrative Assistant

    2 months ago

    Arlington, United States Quantum Real Estate Mgmt LLC Full time

    **General Responsibilities** Provide administrative and clerical support; Ensure that residents receive courteous reception and services; Handle all incoming calls in a professional manner; Meet and greet all visitors and the general public; Assist Management Staff with special projects, administrative tasks and other non-property management related...

  • Administrative Assistant

    4 weeks ago

    Arlington, United States U.S Comm for Refuge Full time

    Job DescriptionJob DescriptionThe U.S. Committee for Refugees and Immigrants (USCRI) supports people who have lost or left their homes. For over 100 years, the unwavering commitment of our leadership, team, network of service providers, and advocates has helped redirect the destiny of countless vulnerable lives. In neighborhoods, in Washington, and around...

  • Administrative Assistant

    4 weeks ago

    Arlington, United States Quadrant Inc Full time

    Job ID: 24-02113 Administrative Assistant - Corporate Arlington, VA MUST: Experienced Administrative Assistant 1-2 years of Administrative assistant experience Must hold a college degree Bachelor's degree in food safety, chemistry, biology, and/or sustainability degree. Must have experience with Microsoft office suites Must have project...

  • Administrative Assistant

    6 days ago

    Arlington, United States Marathon TS Full time

    Administrative Assistant (PEO) Rosslyn VA (Onsite - days per month) Marathon TS is seeking an Administrative Assistant that will assist the Program Executive Office (PEO) with scheduling, organization, and administrative tasks. This position involves scheduling (and rescheduling) meetings, clearing calendar conflicts, booking travel, managing logistics,...

  • Administrative Assistant

    2 weeks ago

    Arlington, United States CornerStone Staffing Full time

    CornerStone Staffing is thrilled to invite you to join a premier client in Arlington. If you're passionate about providing top-notch customer service and have strong administrative skills, this role is perfect for you! Join our team and take the next step in your career! Job Title: Administrative Assistant Pay: Starting @ $17/hr. (Based upon...

  • Administrative Assistant I.

    6 days ago

    Arlington, United States The University of Texas at Arlington Full time

    Job Summary Administrative Assistant for Health Services’ Immunization Clinic, as well as responsible for accounts payable, helping to staff appointment desk/reception office when needed as well as other administrative duties. Essential Duties and Responsibilities Responsible for all administrative duties of the Immunization Clinic including but not...

  • Administrative Assistant

    1 month ago

    Arlington, United States Kratos Full time

    Job Description Kratos Defense & Rocket Support is currently seeking a Senior Administrative Assistant will provide daily administrative functions and routines of the N80 Division. This includes coordinating appointments and meetings, coordinate and adjust conference room usage requests, maintaining schedules and event calendars, operation of...