Administrative Assistant
1 week ago
About Viscadia
Viscadia is a consulting firm whose mission is to empower life sciences companies with clarity and confidence through forecasting. Our team of experts has many years of experience in the life sciences industry and the consulting space. We are looking for an Administrative Assistant to join our team of 70+ professionals located in Arlington, VA, Cambridge, MA and Delhi, India. This position reports to the CEO and is based out of the Arlington, VA office.
Why should you consider Viscadia as the next step in your career journey?Since our founding in 2010, we’ve grown from a startup to a vibrant and collaborative community of more than 70 professionals, and we are looking for people like you to help fuel our next stage of growth.
Benefits of Working at Viscadia
- Fast-paced, growth-oriented company with a clear focus on a singular mission and a commitment to our employees and our communities
- As a direct report to the CEO, you will be a key partner in the day-to-day operations of the company
- Small company culture with the benefits of a large company, including:
- Medical, dental and vision coverage
- Short-term and Long-term disability coverage
- 401(k) plan, with company match
- Generous paid vacation and company holidays
- Paid time off for community service
Responsibilities
As an Administrative Assistant, you will work in a fast-paced environment with our colleagues across three continents. This full-time position reports to the CEO.
- Perform daily administrative duties such as answering company phones, calendar management, scheduling travel, and handling internal and external correspondence
- Meeting/event planning, including coordination of logistics for client meetings and internal company meetings
- Acts as a liaison for remote access/IT issues
- Help in coordinating new employee office set-ups and onboarding, including ordering and shipment of computers and IT setup
- Manages ad-hoc projects/administrative duties as requested
- Able to effectively communicate in writing, including emails, letters, and other forms of written correspondence.
- Assist the corporate team with day-to-day projects when needed
- Other duties as assigned
Qualifications
- 3 - 5 years previous admin experience or equivalent
- High school diploma required; associates or bachelor’s degree preferred
- Operates independently and works on own initiative
- Strong organizational skills
- Ability to collaborate with colleagues in global locations
- Ability to handle multiple projects simultaneously and work under tight deadlines, with a keen attention to detail
- Have excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint), Adobe Acrobat, Outlook and virtual meeting applications (Microsoft Teams, Zoom, WebEx)
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