Administrative Asst Iii

3 weeks ago

Chicago, United States City of Chicago Full time

**Job Number**:393929**

**Description**

BID/JOB ANNOUNCEMENT
- ADMINISTRATIVE ASSISTANT III

**DEPARTMENT OF WATER**

**Number of Positions**:1**

**(Additional vacancies possible pending budget approval)**

**Salary: $58,956; Grade B-12**

**This position is open to the public and all current city employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.**

**1. Check the box on your profile titled “Currently employed by the City of Chicago”**

**2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)**

**3. Select your correct bargaining unit**

**FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION**
- Under general supervision, the class performs administrative and office management support functions for a city manager, or supervises clerical and administrative office operations; and performs related duties as required

**ESSENTIAL DUTIES**:

- Researches, compiles and analyzes data to prepare programmatic and administrative reports
- Relays and interprets management directives to staff
- Participates in the conduct of studies and special projects and prepares reports on findings
- Studies office operational processes and recommends procedural changes to improve efficiencies
- Creates and maintains databases and spreadsheets using various software packages
- Edits and proofreads documents and reports; drafts correspondence for supervisor’s signature
- Orders and maintains materials and supplies and resolves problems with vendors
- Responds to inquiries or complaints from the general public and explains departmental policies
- Researches costs and analyzes expenditures to assist in the preparation of the annual budget
- Assigns and reviews the work of staff engaged in performing a variety of clerical and customer service functions
- Coordinates office support services
- Establishes and implements work standards and clerical and administrative procedures and ensures standard are met
- Prepares employee works schedules
- Assists staff in resolving complex or sensitive operational work problems
- Prepares various work reports regarding office expenditures, work operations and staff activities
- Interprets personnel policies and procedures to staff
- Additional duties may be required for this position._

**LOCATION**:Various locations**

**HOURS**:Monday - Friday 8:00 am - 4:00 pm**

***

**THIS POSITION IS IN THE CAREER SERVICE.**

**Qualifications**

**MINIMUM QUALIFICATIONS***

Three years of progressively responsible administrative or secretarial experience, or an equivalent combination of training and experience.

**_ Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program._**

**_NOTE:_**_ _**_You must provide your transcripts or diploma/degree at the time of processing, if applicable._**

**SELECTION REQUIREMENTS**
- Proficiency using Microsoft Office Software, i.e. Word, Excel
- Previous experience maintaining databases
- Previous experience preparing reports
- Previous experience maintaining schedules

***

**ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.**

**The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.**

**City of Chicago***

Brandon Johnson, Mayor

**Applications for this position will be accepted until 11:59 pm CDT on Wednesday, May 29, 2024.**

**Job Posting**: May 15, 2024, 12:00:00 AM | **Closing Date (Period for Applying) - External**: May 29, 2024, 11:59:00 PM

**BU**: 01 | **Salary**: $58,956.00 **Pay Basis**:Yearly

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