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Assitant Front Desk Manager

2 months ago

Miami, United States DoubleTree by Hilton Miami Arpt Convention Ctr Full time

**DEPARTMENT**: Guest Services / Front Office

**JOB SUMMARY**

The Assistant Front Office Manager is responsible for ensuring the operation of the Front Office, Concierge and Uniformed Services, in an attentive, friendly, efficient and courteous manner, providing all guests with quality service prior to and throughout their stay, while maximizing room revenue and occupancy.

**QUALIFICATION STANDARDS**

Education & Experience:

- At least 4 years of progressive experience in a hotel or related field: or a A 4-year college degree and at least I year of related experience; or a 2-year college degree and 2 or more years of related experience.
- Supervisory experience required.
- Must be proficient in Windows Word, Excel, Delphi, OnQ Preferred
- Must have a valid driver's license from the applicable state.

Physical Requirements:

- Long hours sometimes required.
- Light work -Exerting up to 20 pounds of force occasionally, and/or_ _up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
- Ability to stand during entire shift.

Mental Requirements:

- Must be able to convey information and ideas clearly.
- Must be able to evaluate and select among alternative courses of action quickly and accurately.
Must routinely meet deadlines.
- Must be able to multi task
- Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
- Must have the ability to assimilate complex information, data, etc., from disparate sources and consider, adjust or modify to meet the constraints of the particular need.
- Must be effective at listening to, understanding, and clarifying the concerns and issues raised by co-workers and guests.
- Must be able to work with and understand financial information and data, and basic arithmetic functions.

Essential:

- Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
- Maintain regular attendance in compliance with Hilton standards, as required by scheduling which will vary according to the needs of the hotel.
- Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and name tag when working.
- Comply at all times with Hilton standards and regulations to encourage safe and efficient hotel operations.
- Maintain a warm and friendly demeanor at all times.
- Employees must, at all times, be attentive, friendly, helpful, and courteous to all guests, managers, and fellow employees.
- Establish and maintain attentive, friendly, courteous and efficient hospitality at the Front Desk.
- Respond to all guests’ requests, problems, complaints and/or accidents presented at the Front Desk or through reservations, comment cards, letters and/or phone calls, in an attentive, courteous and efficient manner. Follow up to ensure guest satisfaction.
- Motivate, coach, counsel and discipline all Guest Services personnel according to AFP Management SOP's. Ensure compliance to DoubleTree by Hilton Standard training, using the steps to effective training according to DoubleTree by Hilton standards.
- Prepare and conduct all Guest Services interviews and follow hiring procedures according to AFP Management SOP's.
- Develop employee morale and ensure training of Guest Services personnel
- Maximize room revenue and occupancy by reviewing status daily. Analyze rate variance, monitor credit report and maintain close observation of daily house count. Monitor selling status of house daily, i.e. flash report, allowances, etc.
- Attend daily and monthly Rooms Merchandizing meetings.
- Participate in required M.O.D. program as scheduled.
- Review Guest Services staff's worked hours for payroll compilation and submit to Accounting on a timely basis.
- Prepare employee Schedule according to business forecast, payroll budget guidelines and productivity requirements.
- Ensure that no-show revenue is maximized through consistent and accurate billing
- Maintain AFP Management SOP’s regarding Purchase Orders, vouchering of invoices and checkbook accounting.
- Ensure that Wage progress, productivity and the ten day forecast are completed on a timely basis according to AFP Management SOP’s
- Maintain a professional working relationship and promote open lines of communication with managers, employees and other departments
- Work closely with accounting on follow-up items, i.e., returned checks, rejected credit cards, employee discrepancies, etc.
- Operate all aspects of the Front Office computer system, including software maintenance, report generation and analysis, and simple programming.
- Monitor proper operation of the PBX console and ensure that employees maintain AFP Management SOP’s in its use.
- Ensure staff greet and welcome all guests approaching the Front Desk in accordance with DoubleTree by Hilton Standards.
- Ensure implementation of AFP Management policies and house rules. Understan

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