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Administrative Assistant

3 months ago

Palo Alto, United States A&A Maintenance Full time

A&A is a leader in the commercial janitorial industry. With offices across the country, A&A services a diverse portfolio including commercial office buildings, schools, hospitals, government facilities, industrial buildings and many more. Founded in 1973, A&A has been committed to providing clean and safe environments for building occupants supporting our pledge to always put People First.

As a national service industry provider, we are seeking a Bilingual Administrative Assistant to join our team at our Palo Alto ,CA location. Support functions require writing, reporting, and strong communication skills. This position requires a high level of customer service skills, interacting with the public and other employees to achieve the essential functions of the job.
Provide administrative support to the entire team, which may involve scheduling meetings, note-taking at meetings, preparing materials, and other various tasks. This position works under the supervision of the Director of Janitorial and Grounds.

**JOB RESPONSIBILITIES**:

- Manage Data and alert supervisor of any missed QR codes..
- Send New Hire onboarding and resignations updates.
- Update ALL internal documents for the client. Such as complaint log, daily log, daily reports, utility schedule, etc.
- Keep track of all request and schedule accordingly for day and night team. Alert supervisors 2 days prior to an event.
- Keep track of uniform inventory.
- Daily reports
- Update and create duty list
- Update Active employee list
- Print our documents or create documents needed for A&A supervisor/ staff
- Send access requests for employee
- Ensure all WP Tickets are being acknowledged and closed in a timely manner.
- Must be willing to travel from Palo Alto to Freemont and Lathrop.

Strategies.
- Performs other duties as assigned.

Hours: Full-time with some occasional evenings

**Salary**: Negotiable

Bi-lingual English/Spanish required

**Minimum Requirements**:

- Any combination of training and experience which would provide the knowledge and skills and abilities is qualifying.
- Three years of increasingly responsible office support experience, including public contact, detailed report writing, analytical skills, and the full range of technical and advanced administrative duties.
- Associates degree with course work in administrative assistance, office management, general business, or related field.

We offer a diverse work experience that empowers colleagues for career success. In addition to skill and experience, we also seek to attract and retain colleagues whose beliefs and behaviors are in alignment with our core values of collaboration, innovation, caring, integrity and accountability. We are an equal opportunity/affirmative action employer.

Gender/Ethnicity/Disability/Protected Veteran - we highly value and are committed to all forms of diversity in the workplace. We proudly support and encourage people with military experience (active, veterans, reservists and National Guard) as well as military spouses to apply.

We provide reasonable accommodations to qualified individuals with disabilities.

Pay: $75,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Administrative Assistant: 2 years (preferred)

Ability to Relocate:

- Palo Alto, CA: Relocate before starting work (required)

Work Location: In person