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Administrative Assistant

2 months ago

Palo Alto, United States Vertisystem Full time

Job Title Administrative Associate 2

Location Stanford CA 94305

Contract Type W2

Duration 3 Month Contract

Notes:

JOB PURPOSE:

Provide administrative or operational support with limited supervision. May be responsible for leading

other administrative staff or subordinates.

CORE DUTIES*:

Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and

identifying and resolving problems that are administrative in nature.

Compose and draft documents and correspondence for presentations, course handouts, grants,

conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify,

and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media,

and/or websites.

Create complex reports and spreadsheets which may utilize specialized software and systems.

Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget

statements; research, identify, and resolve discrepancies. May assist with capital or special equipment

requests and/or vendor selection.

* - Other duties may also be assigned

Requirements:

Education & Experience:

High school diploma and four years of administrative experience, or combination of education and

relevant experience.

Knowledge, Skills and Abilities:

Advanced computer skills and demonstrated experience with office software and email applications.

Demonstrated success in following through and completing projects.

Excellent organizational skills and attention to detail.

Strong verbal and written communication skills.

Excellent customer service and interpersonal skills.