Administrative Assistant
2 weeks ago
Job Title Administrative Associate 2
Location Stanford CA 94305
Contract Type W2
Duration 3 Month Contract
Notes:
JOB PURPOSE:
Provide administrative or operational support with limited supervision. May be responsible for leading
other administrative staff or subordinates.
CORE DUTIES*:
Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and
identifying and resolving problems that are administrative in nature.
Compose and draft documents and correspondence for presentations, course handouts, grants,
conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify,
and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media,
and/or websites.
Create complex reports and spreadsheets which may utilize specialized software and systems.
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget
statements; research, identify, and resolve discrepancies. May assist with capital or special equipment
requests and/or vendor selection.
* - Other duties may also be assigned
Requirements:
Education & Experience:
High school diploma and four years of administrative experience, or combination of education and
relevant experience.
Knowledge, Skills and Abilities:
Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
-
Administrative Assistant
3 weeks ago
Palo Alto, United States Electric Power Research Institute (EPRI) Full timeJob Title: Administrative Assistant Location: Palo Alto, CA Job Summary and Description: Provides administrative support to multiple departments/program research areas through partnership with Department/Program Manager. Performs a variety of administrative support to assist staff members with complex details and advanced administrative duties. Executes...
-
Administrative Assistant
4 days ago
Palo Alto, United States TEKsystems Full timeDescription: This role involves handling a variety of tasks related to organization and communication, including managing schedules, coordinating meetings, and maintaining office supplies. This department is moving locations so this person will support the move to the new office. Answer and direct phone calls, emails, and other correspondence. Schedule...
-
Administrative Assistant
2 weeks ago
Palo Alto, United States Vertisystem Full timeJob Title Administrative Associate 2Location Stanford CA 94305Contract Type W2Duration 3 Month Contract Notes: JOB PURPOSE:Provide administrative or operational support with limited supervision. May be responsible for leadingother administrative staff or subordinates. CORE DUTIES*:Act on behalf of the supervisor, department manager, or chair in regards to...
-
Administrative Assistant
2 weeks ago
Palo Alto, United States Vertisystem Full timeJob Title Administrative Associate 2Location Stanford CA 94305Contract Type W2Duration 3 Month Contract Notes: JOB PURPOSE:Provide administrative or operational support with limited supervision. May be responsible for leadingother administrative staff or subordinates. CORE DUTIES*:Act on behalf of the supervisor, department manager, or chair in regards to...
-
Administrative Assistant
3 weeks ago
Palo Alto, United States Wong Electric Full timeWe are currently seeking an Administrative Assistant to join our team and support our Accountant and Office Staff in our construction shop. QUALIFICATIONS Pleasant, positive, professional attitude Great customer service skills over the phone and in-person Ability to manage time efficiently, multi-task and learn quickly Willing to learn new skills and take on...
-
Administrative Assistant
2 weeks ago
Palo Alto, United States Option 1 Staffing Services, Inc. Full timeAdministrative Assistant Palo Alto, Ca Hybrid $30 $38/hour Option 1 Staffing is actively seeking an Administrative Assistant for one of the most highly sought-after employers in the Bay Area. In this critical role, the individual will interface with staff, senior leaders, and board members in a fast-paced environment, while being asked to prioritize with a...
-
Administrative Assistant
3 weeks ago
Palo Alto, United States Bartlett Tree Experts Full timeOverview: Bartlett Tree Experts is looking for an Administrative Assistant to join our team. We are looking for an individual who understands the importance and value of our clients and recognizes the significance of team support! Bartlett Tree Experts is a 100+-year-old scientific tree and shrub care company with over 130 offices in the United States,...
-
Administrative Assistant
3 days ago
palo alto, United States Option 1 Staffing Services, Inc. Full timeAdministrative AssistantPalo Alto, Ca – Hybrid$30 – $38/hour Option 1 Staffing is actively seeking an Administrative Assistant for one of the most highly sought-after employers in the Bay Area. In this critical role, the individual will interface with staff, senior leaders, and board members in a fast-paced environment, while being asked to prioritize...
-
Administrative Assistant
3 weeks ago
Palo Alto, United States Option 1 Staffing Services, Inc. Full timeAdministrative AssistantPalo Alto, Ca – Hybrid$30 – $38/hour Option 1 Staffing is actively seeking an Administrative Assistant for one of the most highly sought-after employers in the Bay Area. In this critical role, the individual will interface with staff, senior leaders, and board members in a fast-paced environment, while being asked to prioritize...
-
Administrative Assistant
3 weeks ago
Palo Alto, United States Option 1 Staffing Services, Inc. Full timeAdministrative AssistantPalo Alto, Ca – Hybrid$30 – $38/hour Option 1 Staffing is actively seeking an Administrative Assistant for one of the most highly sought-after employers in the Bay Area. In this critical role, the individual will interface with staff, senior leaders, and board members in a fast-paced environment, while being asked to prioritize...
-
Administrative Assistant
1 month ago
Palo Alto, United States Aramco Services Company Full timeBasic Function Prosperity7 Ventures, an early-stage venture capital firm, is seeking an Administrative Assistant to support the investment professionals of its Palo Alto office. This EA will be responsible for calendar scheduling, office management, and other administrative tasks, and will be interacting with founders and investors from across the US and...
-
Administrative Assistant
3 weeks ago
Palo Alto, United States Option 1 Staffing Services, Inc. Full timeAdministrative Assistant - Contract 3-month+ Contract Palo Alto, CA$30 - $35/hour Option 1 Staffing is currently recruiting for an Administrative Assistant for a nationally recognized University in Palo Alto, CA. In this role, our client is seeking candidates with prior administrative experience supporting Executives/Directors in calendaring, event...
-
Administrative Assistant
1 month ago
Palo Alto, United States Aramco Services Company Full timeJob DescriptionJob DescriptionBasic FunctionProsperity7 Ventures, an early-stage venture capital firm, is seeking an Administrative Assistant to support the investment professionals of its Palo Alto office. This EA will be responsible for calendar scheduling, office management, and other administrative tasks, and will be interacting with founders and...
-
ECE Administrative Assistant
3 weeks ago
Palo Alto, United States Oshman Family JCC Full timeJob DescriptionJob DescriptionWhat do benefits, membership to a state-of-the-art fitness center, up to 20 paid holidays, PTO and working at the JCC have in common? Read below to find out!Pay Range: $25-$27/hour The Place: The Oshman Family Jewish Community Center (OFJCC) is an exciting and innovative non-profit organization in the heart of Silicon Valley....
-
Senior Administrative Assistant
19 hours ago
Palo Alto, United States Option 1 Staffing Services, Inc. Full timeSenior Administrative AssistantPalo Alto, Ca – HybridContract $35 – $38/hourOption 1 Staffing is actively seeking a Senior Administrative Assistant for one of the most highly sought-after employers in the Bay Area. In this critical role, the individual will interface with staff, senior leaders, and board members in a fast-paced environment, while being...
-
Legal Administrative Assistant
4 weeks ago
Palo Alto, California, United States Staffing Full timeJob DescriptionPosition Overview*Vaccination Required: 2 shots and booster.*Proficiency in MS Office and experience in a production environment are essential.We seek an individual with confidence, decision-making capabilities, open-mindedness, time management, organizational skills, teamwork, and strong communication abilities.The candidate must be adept at...
-
Legal Administrative Assistant for Litigation
4 weeks ago
Palo Alto, California, United States Baker Botts Full timeBaker Botts, a prominent international law firm known for its expertise across various industries, is in search of a Legal Administrative Assistant for Litigation. Under the general guidance of the Office Administrator, the Legal Administrative Assistant will deliver comprehensive administrative and document management support to a designated team of...
-
Bookkeeper/Accountant & Administrative Assistant
1 month ago
Palo Alto, United States French Cabinetry Full time $55,000 - $80,000Job DescriptionJob DescriptionPosition Overview:We are seeking a highly organized and detail-oriented Bookkeeper/Accountant & Administrative Assistant with expertise in QuickBooks to join our team. This individual will manage financial record-keeping, invoicing, and administrative tasks to ensure smooth day-to-day operations and support our cabinetry...
-
Legal Administrative Assistant
3 weeks ago
Palo Alto, California, United States Ricoh Full timeJob SummaryWe are seeking a highly skilled and organized individual to join our team as a Legal Receptionist at Ricoh. As a key member of our front desk team, you will be responsible for providing exceptional customer service to our clients and employees.Key ResponsibilitiesProvide a warm and welcoming experience for all visitors and employees, ensuring a...
-
Legal Administrative Assistant in Litigation
4 weeks ago
Palo Alto, California, United States Baker Botts Full timeBaker Botts, a prestigious international law firm known for its expertise across various industries, is in search of a Litigation Legal Secretary. Operating under the general guidance of the Office Administrator, the Litigation Legal Secretary is responsible for delivering comprehensive administrative and document processing assistance to a designated group...