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Division Administrator
5 months ago
The Division Administrator (DA) of the Alliance Health Project (AHP) is accountable for all daily aspects of program management, fiscal management, contracts and grants administration, personnel management, and facilities management. The DA participates on the management team and provides leadership, support, and an administrative infrastructure for the Division and its programs; develops and implements strategic planning to further AHP's expanded mission, in research, teaching, and client care.
- The DA supervises the Fiscal and Administrative Operations Unit, comprised of two direct report and three indirect report UCSF staff. This staff handles fiscal, personnel, contract, purchasing, operations and information systems and data oversight for all programs. The DA has final responsiblity for an annual budget of $13.7 million and manages 52 projects with four different budget periods. The DA will spend the majority of her/his time supervising, improving, modifying, problem-solving or maintaining workflow and systems that their staff work within.
- The DA is instrumental in facilitating Alliance Health Project (AHP) to continue its range of HIV and LGBTQ+ care services.For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.
**Department Description**
- Alliance Health Project (AHP) is one of six clinical divisions, and several research programs that comprise Zuckerberg San Francisco General Hospital and Trauma Center (ZSFG) Psychiatry, the second largest of 19 clinical departments at ZSFG. The mission of the AHP is to support the mental health and wellness of the lesbian, gay, bisexual, transgender, queer and HIV-affected communities in constructing healthy and meaningful lives. AHP is one of the oldest HIV organizations in the world and a leader in the field of HIV and mental health and behavioral health services focused on both HIV care and HIV prevention. AHP provides psychotherapy, substance use counseling, case management, support groups, psychiatry, sexual health services, clinical traineeship, and provider education and training. Our multi-disciplinary staff are a client-centered, collaborative, harm reduction-oriented team. AHP has continued to grow as a community-based clinic by anticipating and addressing the changing needs of our LGBTQ+ and HIV community members for more than 40 years. Our process of continuous improvement of service to our community includes a strong focus on cultural humility and anti-racist service provision.
- AHP has an annual budget of $13.7 million from Federal, State and City contracts and grants, private foundations, individual donors, recharge operations, and an endowment, totaling 52 projects; 80 full and part time staff, 8 clinical interns and over 100 volunteers per annum.
**Required Qualifications**
- Bachelor’s degree in business administration, accounting, finance or related field and minimum of six years' experience, including at least five in a supervisory/lead role in financial management, budget development and/or research contracts and grants administration or equivalent combination of education, course work and experience in a university setting.
- Prior management experience required.
- Three years working knowledge of finance and fund accounting.
- Three years working knowledge of collective bargaining agreements.
- In-depth knowledge of accounting policies and procedures including those related to cost accounting standards, internal controls, OMB Uniform Guidance and SAS 115.
- Strong working knowledge in contracts and grants
- Knowledge of UCSF Government Business Contracts, Research Management Services.
- Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and personnel management under labor contract(s) and personnel policy.
- Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and accounting and payroll.
- Strong verbal and written communication skills; ability to influence / persuade all levels of staff.
- Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner.
- Skills to work collaboratively with other locations.
- Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
- Demonstrated management and conflict resolution skills to effectively lead and motivate others.
- Advanced proficiency with Microsoft Office, especially Excel, and database software, preferably Access.
- Excellent organizational, analytical, and demonstrated project management abilities.
**Preferred Qualifications**
- Master’s degree in business, healthcare administration or related field.
- Prior work experience with HIV, LGBTQ+, and BIPOC communities.
- Prior UCSF, other UC campus experience or CCSF e
