Contract Management Specialist Iii
2 months ago
Position Information
**Posting Title**
- Contract Management Specialist III**Job Requisition Number**
- COA091962**Position Number**
- 101089**Job Type**
- Full-Time**Division Name**
- FSD-CP-Procurement Programs**Minimum Qualifications**
- Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, plus four years of experience in a related field.
- Experience may substitute for education up to the maximum of four (4) years.
- A Master’s Degree may substitute for required experience up to two (2) years.
**Licenses or Certifications**:
- None
**Notes to Applicants**
**THE** **DEPARTMENT** **MAY** **CLOSE** **THIS** **JOB** **POSTING** AT **ANY** **TIME** **AFTER** 7 **DAYS**.**
The Financial Services Department serves as a trusted steward of public resources with integrity and accountability to ensure a fiscally sound city.
- **Position Overview**
This position is part of the Wage Compliance Team in the Capital Procurement Division. Some of the key responsibilities of the Contract Management Specialist III position are:
- Conducting pre-bid & pre-construction presentations
- Construction and living wage on-site reviews
- Performing prevailing and living wage audits
- Implementing wage rate changes
- Monitoring active City construction projects and service agreements to verify wage compliance rates
- Building construction and/or heavy highway wage rate analysis determinations
- Monitoring payroll for all City capital improvement projects
**Ninety (90) day provision for additional vacancy**:
- A detailed and complete Employment Application is required.
- Employment history dates must include month and year. Please include contact information from previous employers.
- This position will require a pre-employment Criminal Background Check.
**Post Interview Verification**:
**Travel**:
If you are selected for this position and meet the Driver Safety Standards in the **City of Austin Driver Safety Program**, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.**Pay Range**
- $28.04 - $34.34**Hours**
- Monday - Friday; 8:00 a.m. to 5:00 p.m.- **Note**: _Effective January 1, 2024, non-executive staff eligible to telework must be in the office for at least 50% of their schedule within a two (2) week period._
**Job Close Date**
- 07/05/2024**Type of Posting**
- External**Department**
- Financial Services**Regular/Temporary**
- Regular**Grant Funded or Pooled Position**
- Not Applicable**Category**
- Professional**Location**
- 505 Barton Springs Rd, Austin, TX 78704**Preferred Qualifications**
- Experience performing on-site construction interviews
- Experience in construction contract wage requirements and/or contract compliance
- Bilingual in English/Spanish
- Ability to travel to more than one work location.
**Duties, Functions and Responsibilities**
**Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.**
- Prepares for bids process by gathering and coordinating contract requirements from designated departmental liaisons, deciding appropriate commodities or scope of work to include on contract bid; recommending and preparing effective supplemental terms and conditions, and drafting purchase documents for bid. May also perform spot buying off existing contracts (per Central Purchasing policy limitations).
- Develops and maintains contract database(s) spreadsheets and/or other contract management software tools. Enters data into the system of record and generates approval documents to support purchases. Establishes budgeted base and resolves variances. Submits and/or coordinates submission of requisitions, evaluates bid files and prepares recommendations for award.
- Develops and manages requirements for complex contracts or grants for effectiveness by monitoring budgeted amounts to expended amount and/or contract’s dollar balance and time remaining, recommending whether to extend an existing contract or prepare for a new bid process, processing contract modifications and performing contract releasing activities.
- Manages contractor and subcontractor performance for compliance to contract terms and conditions by monitoring contractor performance which includes but not limited to inspecting product to ensure compliance with specifications, preparing and discussing contractor performance evaluations with the contractor and/or departmental liaison to explain performance evaluations and obtain feedback, and reporting and resolving complex contractual issues.
- Prepares and/or develops reports by collecting, analyzing and summarizing information regarding contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc., for reporting to management, team members and c
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