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Executive Assistant

3 months ago

Raritan, United States Johnson & Johnson Full time

Johnson & Johnson is recruiting for an Executive Assistant to be based in Titusville, NJ or Raritan, NJ.

Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.

The Executive Assistant reports to the Vice President Finance, TA’s (Therapeutic Areas), GD (Global Development), and GCSO (Global Commercial Strategic Organization). The position supports additional Finance Directors within the R&D Finance team as needed, and provides occasional back-up support for other R&D Finance professionals including the CFO of Innovative Medicine R&D.

The Executive Assistant will provide primary administrative support to the VP Finance, TA’s/GD/GCSO, the Immunology R&D Senior Finance Director, the Oncology Senior Finance Director, the Neuroscience Finance Director, and others as needed, and will be responsible to:

- Know and adhere to the Johnson & Johnson Code of Business Conduct and all other requirements relevant to the role, and demonstrate behaviors consistent with Our Credo values
- Be the public face of the executives supported, and represent them, the Finance Department, and the Company professionally and effectively in all interactions
- Be fully aware of and current with the supervisors’ responsibilities
- Communicate effectively with internal and external partners at all levels, including on confidential and critical matters
- Perform administrative tasks for R&D Finance Executives and their teams, including:

- Proactive and thoughtful management of executives’ calendars in Microsoft Outlook
- Coordinate Finance Leadership Team meetings, agendas and presentations
- Schedule and coordinate meetings and conferences, including conference rooms and necessary technology and support as needed
- Track global Innovative Medicine R&D Finance organizational changes while maintaining org charts and multiple distribution lists
- Organize thoughtful, logical and efficient travel arrangements for both international & domestic travel, including flight, hotel & transportation
- Process monthly expense reports in compliance with J&J policy
- Assist CREDO teams in planning and coordinating full Innovative Medicine R&D Finance team meetings and events
- Work closely with other administrative support within Innovative Medicine R&D Finance and business partners
- Act as delegate for Titusville neighborhood, managing seating for locally based team and visitors, working with other neighborhood delegates and building personnel
- Effectively manage workload through critical deadlines and shifting priorities
- Greet and escort visitors as required
- Demonstrate strong attention to detail and follow-through on all assigned tasks
- Appropriately handle documents and matters of a highly confidential nature with discretion
- Handle additional responsibilities as required

**Qualifications**:

- A minimum of a High School diploma is required, Associate’s degree is preferred
- A minimum of 7 years of experience providing administrative office support to senior level leaders is required
- Knowledge of J&J’s Innovative Medicine business is preferred
- Experience preparing travel arrangements for international & domestic travel, including flight, hotel & transportation is required
- Proficiency in Microsoft Office programs is required
- Strong interpersonal skills, attention to detail and the ability to exercise discretion and sound judgment are required
- Must be a self-starter with ability to work independently in the absence of supervisors, and to multitask and prioritize workload against critical deadlines and shifting priorities
- Ability to anticipate stakeholder needs without direct instruction and be proactive in addressing them is required
- Occasional overtime may be required
- Must be able to travel up to 5% of the time to domestic destination

The base pay range for this position is $59,850 to $96,600.

Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short
- and long-term disability, business accident insurance, and group legal insurance.

Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

This position is eligible to participate in the Company’s long-term incentive program.

Employees are eligible for the following time off benefits:

- Vacation - up to 120 hours per calendar year
- Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington - up to 56 hours per calendar year
- Holiday pay, including Floating Holidays - up to 13 days per calendar year
- Work, Personal and Family Time - up to 40 hours per calendar year

Additional information can be found through the link below.

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration fo