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Administrative Assistant

3 months ago

Bakersfield, United States Installed Building Products Full time

**Job Description**:
At **Broken Drum of Bakersfield, DBA Kern Door Company**, we hire and retain employees who exhibit the following Core Values: Safety, Personal Integrity, Dependability, Commitment, Collaboration, and Excellence. BDI is in the construction industry, primarily insulation however, we do install additional products. BDI encourages team building by hosting numerous events throughout the year from BBQ’s to picnics and training. We appreciate our employees. We are hiring immediately, let us appreciate your talents and come join the BDI family

**Why we love it here**: benefits that include medical, dental, vision, retirement plans, vacation, paid holidays, and plenty of opportunities for growth and advancement

What You Can Expect:
As an** Administrative Assistant - Payroll** you are primarily responsible for processing payroll on a weekly basis, as well as addressing questions and concerns for the team. Your day-to-day will always look a little different, but includes (but not limited to):

- Maintain employee confidence and protect payroll operations by keeping information confidential
- Act as the first point of contact for employees with payroll related requests (update direct deposit, W4, etc.)
- Complete payroll daily by costing labor and materials indicated on workorders
- Utilize GPS system to validate scheduling and payroll information
- Verify CA break and lunch laws are followed
- Verify overtime laws are followed
- Complete daily schedule sheets after payroll has been completed. Give to Billing upon completion
- Manage employee time keeping. Partner with Production Manager on repeat offenders that do not clock in/out correctly
- Ensure what is costed for labor and material does not exceed in large amounts what was included in customer’s bid. Partner with Production Manager and/or Salesman as needed.
- Submit payroll on a weekly basis, accurately and on time
- Respond to payroll/billing audits from corporate
- Ensure weekly time and job reports are printed and signed by all employees, scan and file accordingly
- Resolve payroll discrepancies by submitting payroll corrections
- Verify Prevailing Wage amounts are accurate
- Evaluate and submit all Certified Payroll & DIR uploads through Company tracking tool to ensure compliance with labor laws and payroll regulations
- Process of Fringe benefits and training payments
- Communicate with managers on payroll/HR related issues
- Respond to payroll/billing audits from Corporate office
- Perform internal audits
- Cash Posting
- Receptionist duties including answering calls, meeting and greeting guests and employees with a professional and welcoming attitude, keeping the front area tidy and orderly, and receiving packages
- Cross train in scheduling/billing

To Be Successful:

- HS Diploma or GED Equivalent
- Minimum of two years payroll related experience
- Knowledge of Prevailing Wage & Davis Bacon laws
- Familiar with DIR wage setup and increases
- Solid proficiency with Excel and working knowledge of other Microsoft Office products
- Strong, clear verbal and written communication skills
- Ability to work under pressure and meet deadlines independently
- Ability to multitask
- Highly organized
- Excellent attention to detail
- Strong Problem-solving skills
- Team Player

**Schedule**: Monday - Friday

**Pay**: $18 - $22 per hour

Position requires a drug test be completed, contingent upon employment and a background check if applicable

For Your Safety:
- Lift light to moderate weight- Sit for extended periods of time- Use a computer

EEO Statement: IBP is an equal opportunity employer.