![The City University of New York (CUNY)](https://media.trabajo.org/img/noimg.jpg)
Administrative Coordinator
2 months ago
Administrative Coordinator - Grove School of Engineering
**POSITION DETAILS**
The Grove School of Engineering (GSOE) at The City College of New York (CCNY), is the engineering school in the City University of New York system and the only public engineering school in New York City. GSOE plays a unique role in developing a diverse workforce to meet the technological challenges facing today's world. Approximately 2,500 students pursue degrees at the Baccalaureate, Master's, and Ph.D. levels in eight areas: Biomedical Engineering, Chemical Engineering, Civil Engineering, Computer Engineering, Computer Science, Earth Systems and Environmental Engineering, Electrical Engineering and Mechanical Engineering.
The Administrative Coordinator will report directly to the Dean of the Grove School of Engineering. Under direction, with latitude for the exercise of independent initiative and judgment, this position will perform administrative work as described in the CUNY title overview and in GSOE, emphasizing the following areas:
- Handle all travel plans and reconciliation of business accounts using the SAP Concur system- Perform general office manager duties such as ordering office materials, supplies, and conference room reservations- Answer and screen incoming calls and direct them accordingly by department- Onboarding and providing new student hires support and training- Create budget spreadsheets using Excel, PowerPoint presentations and draft communications on behalf of the Dean and Deans office members- Collaborate with the Finance Director for obtaining office supplies, budgets for events, and student reimbursements- Collaborate with the Director of External- Relations in planning the Dean’s meetings and materials, traveling plans for the Dean, branding materials, scholarship award tracking and student organizations support- Recruits and manage student workers per semester as part of our Work-study program- Responsible for the reception area for the Dean's Office- Arranges and organizes meetings and special events held on and off campus- Maintains Dean of Engineering office confidential files; drafts and edits confidential reports; composes complex correspondence; performs general office functions; and, with approval, makes improvements to GSOE website forms- Perform other related task as assigned by the Dean- Manage calendar, including making appointments, prioritize sensitive matters, and resolve scheduling conflicts in the dean's calendar
**QUALIFICATIONS**
Bachelor's Degree required.
**Preferred qualifications**:
- Experience with assisting an executive, higher education experience preferred.- Experience with coordinating large meetings and events-
- Excellent verbal, and written communication skills- Ability to handle multiples assignments
**CUNY TITLE OVERVIEW**
Provides administrative support to a Campus or University Executive.- Coordinates office operations such as meetings, communications, events, and reports.- Maintains extensive files and records for the unit.- Maintains accurate calendars, schedules, and key dates.- Collects data for, prepares, and distributes reports and presentations using appropriate technology. Runs basic system queries and reports to provide data.- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s), manuals, and other materials.- Provides clear communications on the Executive's behalf both within and outside the unit.- May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness.
Job Title Name: Administrative Executive Coordinator
**CUNY TITLE**
Assistant to HEO
**FLSA**
Non-exempt
**COMPENSATION AND BENEFITS**
$70,541
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
**HOW TO APPLY**
Click "Search job listings"
Click on "More search options" Search by Job Opening ID number 28506
PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc,.docx,.pdf,.rtf, or text format.
**CLOSING DATE**
June 23, 2024.
**JOB SEARCH CATEGORY**
CUNY Job Posting: Managerial/Professional
**EQUAL EMPLOYMENT OPPORTUNITY**
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gende
We have other current jobs related to this field that you can find below
-
Housekeeping Coordinator
5 days ago
New York, United States Housekeeping Coordinator (Temporary) Full timeBEGIN YOUR ROSEWOOD JOURNEYWe believe that life is made of many journeys: inspiration, wonderment, curiosity, or the simple joy of discovering something new every day. If you share the same sentiment, then this opportunity is for you.The Carlyle, A Rosewood Hotel is currently recruiting a Housekeeping Coordinator (Temporary). The Housekeeping Coordinator...
-
Administrative Coordinator
3 weeks ago
New York, United States Cynosureuse Hospitality Solutions LLC Full timeJob DescriptionJob DescriptionSalary: This role is the supporting liaison for new and renewing customer and vendor activities. This position will assist in the coordination and completion of sales decks, pricing exhibits, and presentations. If you are client-focused, have a strong attention to detail, and provide administrative support. Why join this...
-
Administrative Coordinator
3 months ago
New York, United States MetroPlusHealth Full timePosition Overview Reporting to the Director of Growth Operations, the Administrative Coordinator is responsible for providing analytical, operational, and administrative services to Growth Field Operations based on assigned units/regions (Brooklyn, Queens, Emerging Markets, Manhattan/Staten Island, or the Bronx/Recovery Unit). The Administrative...
-
Administrative Coordinator
1 week ago
New York, New York, United States Howard Hughes Medical Institute (HHMI) Full timeHHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the next generation of scientists - even stretching into film and media production. Our Headquarters is in the greater Washington, DC metro area and is home to over 300...
-
Administrative Coordinator
3 months ago
New York, United States MJHS Full timeWhy work for MJHS? : When you work with us you will receive comprehensive and affordable health and financial benefits, in addition to generous paid vacation, personal and holiday time that you won't find at our competitors. Do you receive a paid day off for your birthday now? No? You will here! You will also receive the training, tuition assistance...
-
Administrative Coordinator
2 weeks ago
New York, United States Phyton Talent Advisors Full timeOur Client a well Known University is seeking an Administrative Coordinator in their New York, NY Location Responsibilities Initiate and process invoices, check/wire requests, expense reports, internal transfersInitiate and process requisitions, purchase orders, and change ordersOversee the vendor creation process, communicating clearly and proactively with...
-
Administrative Coordinator
2 weeks ago
New York, United States Phyton Talent Advisors Full timeOur Client a well known University is seeking an Administrative Coordinator in their New York, NY LocationResponsibilities: o Initiate and process invoices, check/wire requests, expense reports, internal transferso Initiate and process requisitions, purchase orders, and change orderso Oversee the vendor creation process, communicating clearly and proactively...
-
Administrative Coordinator
2 weeks ago
New York, United States Phyton Talent Advisors Full timeOur Client a well known University is seeking an Administrative Coordinator in their New York, NY LocationResponsibilities: o Initiate and process invoices, check/wire requests, expense reports, internal transferso Initiate and process requisitions, purchase orders, and change orderso Oversee the vendor creation process, communicating clearly and proactively...
-
Administrative and Media Coordinator
4 weeks ago
New York, United States Avispa Technology Full timeJob DescriptionJob DescriptionAdministrative and Media Coordinator PMOUNTJP00000857 A leading digital streaming network is seeking a Administrative and Media Coordinator. The right candidate will be researching materials, placing orders, tracking deliveries, and responding to email triage. Will work with excel/word, basics required. The ideal candidate has...
-
Administrative Coordinator
2 weeks ago
New York, United States Tandym Group Full timeWe have a current opportunity for an Administrative Coordinator (Litigation Support) on a contract basis. The position will be based in New York. For further information about this position please apply.* Provide day-to-day support for all Criminal Defense Practice operationso Creating and manage sign-up sheets for each day for all CDP staff* Provide...
-
Administrative Coordinator
3 weeks ago
New York, United States Tandym Group Full timeWe have a current opportunity for an Administrative Coordinator (Litigation Support) on a contract basis. The position will be based in New York. For further information about this position please apply.* Provide day-to-day support for all Criminal Defense Practice operationso Creating and manage sign-up sheets for each day for all CDP staff* Provide...
-
Administrative Coordinator
2 weeks ago
New York, United States Tandym Group Full timeWe have a current opportunity for an Administrative Coordinator (Litigation Support) on a contract basis. The position will be based in New York. For further information about this position please apply.* Provide day-to-day support for all Criminal Defense Practice operationso Creating and manage sign-up sheets for each day for all CDP staff* Provide...
-
Temporary Administrative Coordinator
2 months ago
New York, United States Hudson Guild Full timeJob DescriptionJob DescriptionSalary: $22 per hourPOSITION OVERVIEW: Under the supervision of the NORC & HOPE Director or designee, the Administrative Coordinator is responsible for assisting with clerical and program tasks. This includes greeting participants, managing flow of traffic, answering telephones, data entry, supply management, and other tasks in...
-
Temporary Administrative Coordinator
4 weeks ago
New York, United States Hudson Guild Full timeJob DescriptionJob DescriptionSalary: $22 per hourPOSITION OVERVIEW: Under the supervision of the NORC & HOPE Director or designee, the Administrative Coordinator is responsible for assisting with clerical and program tasks. This includes greeting participants, managing flow of traffic, answering telephones, data entry, supply management, and other tasks in...
-
Coordinator, Contract Administration
3 months ago
New York, United States The Orchard Full timeThe Coordinator, Contract Administration, will manage various elements of our clients’ contracts and accounts. This is a highly responsible administrative position that sits between the legal, royalties and financial teams. Reporting to the Senior Manager, Client Administration, you will be working across deals for multiple business units so a general...
-
Administrative Coordinator
3 months ago
New York, United States Howard Hughes Medical Institute Full timeHHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the next generation of scientists – even stretching into film and media production. Our Headquarters is in the greater Washington, DC metro area and is home to over...
-
Administrative Coordinator
1 week ago
New York, United States Howard Hughes Medical Institute (HHMI) Full timeHHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the next generation of scientists - even stretching into film and media production. Our Headquarters is in the greater Washington, DC metro area and is home to over 300...
-
Administrative Nurse Coordinator
2 months ago
New York, United States MetaSense Inc Full timeJob DescriptionJob DescriptionJob Summary:-The Administrative Nursing Coordinator coordinates the delivery of nursing services throughout the hospital on the evening and night shifts.-He/she has primary authority and responsibility for ensuring that defined standards of nursing practice and patient care are consistently adhered to on the evening and night...
-
Research Coordinator
3 months ago
New York, United States Albany Medical Center Full timeDepartment/Unit: Surgery Vascular Work Shift: Day (United States of America)Salary Range: Min. $21.78/hr - Max $34.85/hr The research coordinator is expected to provide organizational and management support for multiple clinical trials. The position is accountable for assisting in the timely and accurate conduct of research studies, from initiation to...
-
Administrator
4 days ago
New York, United States Precision Electrical Contractor Corp Full time $40,000 - $60,000Job DescriptionJob DescriptionAs an Administrative Manager, you will be responsible for overseeing the administrative team and managing the day-to-day operations of our office. Your role will involve implementing and improving administrative processes, coordinating with various departments, and ensuring that all administrative tasks are completed efficiently...