Human Resources Coordinator Temp

4 weeks ago

Elk Grove, United States Point Quest Group Full time

**Who We Are**: Point Quest Group is a community of life-long learners who respect the individual needs of our students. Point Quest believes that everyone deserves to learn in a safe, caring, and supportive environment fostered by integrity and positive relationships with students and staff. High expectations for success are sought through appropriate instruction and intervention, which allows for individual differences and learning styles.

**Purpose of the Position**: The Human Resources Coordinator is responsible for the administrative support of day-to-day human resource operations in accordance with the recruiting and on-boarding processes.

**Position Reports To**:Senior Talent Acquisition Lead

**Job Group Classification**: People Operations

**Overtime Status**:Non-Exempt

**Salary Range**: $25.00-$30.00 per hour

**Work Location**:Onsite

**Type of Employment**:Full-Time, Temporary

**Level of Expertise**:Entry to Mid-Level

**Schedule**:Monday - Friday

**Position Responsibilities and Duties**:

- Provide administrative support for people operations department
- Assists with internal HR and Recruiting communications
- Establish ongoing communication with Director of People Operations regarding all personnel changes
- Provide administrative support for people operations department
- Assists with internal HR and Recruiting communications
- Establish ongoing communication with Director of People Operations regarding all personnel changes
- Responsible for entering employee changes into ClearCompany and ADP WorkforceNow HRIS
- Responsible for communicating pay and status changes to employees
- Assist managers in carrying out HR policies and practices
- Answer general employee questions regarding employment policies and benefits
- Maintains electronic files, I-9’s and other HR related documents to ensure compliance
- **Responsible for the new employee onboarding process**:

- Generates offer letters in ClearCompany and initiates onboarding for new hires
- Oversees the collection of new hire paperwork to ensure accuracy and completeness
- Tracks and monitors pre-employment process is complete including but not limited to, receipt of livescan results, TB results, education requirements and mandatory trainings
- Coordinates with IT and/or hiring manager for new hire set-up
- Oversees new hire data entry in ClearCompany and ADP/WFN to ensure accuracy
- Communicates updates on new hire status with hiring managers and program supervisors
- Ensures mandatory trainings for new hires and existing employees is current and updated in LMS (learning management system)
- Always maintains new hire and employee records in an organized manner ensuring personnel folders are always up-to-date following streamlined processes and procedures
- Responsibly provides weekly data to the Recruitment Metric Report guaranteeing precision
- Successfully tracks hiring bonuses for qualified new hires and provides bonus lists of eligible employees to Payroll in a timely manner
- Proactively tracks new hire gift card incentives and ensures they are distributed punctually
- Manages multiple conflicts and projects simultaneously while maintaining deadlines
- Practices accountability and takes ownership of duties and responsibilities
- Responsible for processing employee PANs (Personnel Action Notice)
- Responsible for processing terminations during employee offboarding stage
- Engages in all stages of employee life cycle
- Complete other responsibilities as assigned

**Objectives or Goals to Measure Performance**:

- Ability to maintain strict confidentiality and discretion when handling employee data and other sensitive information
- Adherence to Company policies and procedures
- Ability to make decisions and resolve problems with mínimal supervisor intervention, exercising good judgment with priorities
- Accurate work product
- Timeliness in completing assignments and ability to stay maintain focus
- Highly motivated, organized and detail oriented
- Positive team attitude
- Taking initiative in unassigned tasks
- Staff development and training
- Improved personal professional growth and education
- Demonstration of good decision making
- Positive customer service attitude and excellent communication skills
- Excellent attendance and punctuality
- Willingness to learn and master newly acquired HR systems
- Openness to learn and adapt new skills
- Flexible to take direction and adjust to changing priorities
- Ability to conscientiously improve work style for better productivity
- Encouraging towards constructive criticism and feedback
- Proficient in MS Office: Word, Outlook, and Excel

**Minimum Skills or Experience Requirements**:

- High School Diploma, equivalent or two-year degree plus minimum 2-3 years administrative (including some human resources and recruiting experience) or equivalent combinations of training and experience
- HR Professional Certification preferred
- DOJ/FBI Live Scan Background & TB Clearance
- Working kno

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