Tceq - Administrative Assistant

2 months ago

Austin, United States TEXAS COMMISSION ON ENVIRONMENTAL QUALITY Full time

**TCEQ - Administrative Assistant** **(**00041544**)**

**Organization**: TEXAS COMMISSION ON ENVIRONMENTAL QUALITY

**Primary Location**: Texas-Austin

**Work Locations**: Headquarters (582-HQAUS) 12100 Park 35 Circle Austin 78753

**Job**: Office and Administrative Support

**Employee Status**: Regular

**Schedule**: Full-time

**Standard Hours Per Week**: 40.00

**State Job Code**: 0158

**Salary Admin Plan**: A

**Grade**: 17

**Salary (Pay Basis)**: 3,885.00 - 3,885.00 (Monthly)

**Number of Openings**: 1

**Overtime Status**: Non-exempt

**Job Posting**: Apr 15, 2024, 8:53:45 AM

**Closing Date**: Apr 29, 2024, 11:59:00 PM

**Description**

**WE ARE TCEQ**

Are you ready to make a positive impact in Texas? At TCEQ, protecting the environment is at the heart of everything we do. Choose a career where your perspective, passion, and skills are valued.

We strive to protect our state’s public health and natural resources consistent with sustainable economic development. Our goal is clean air, clean water, and the safe management of waste.

TCEQ employees get some great perks, including a hybrid work schedule, paid leave, health insurance, and state and federal holidays. See Benefits and Perks at TCEQ.

**TELEWORK**

This position offers an opportunity for a hybrid work schedule with a minimum 2-day work in office.

**YOUR FUTURE TEAM**

As part of TCEQ’s Office of Waste, you would contribute to agency efforts to regulate the generation, treatment, storage, and disposal of various wastes and the cleanup of contaminated sites. See details about what we do.

This position is a member of our Waste Permit Division.

**WHAT YOU WILL DO**

As a part of the division’s Waste Permit team, our Administrative Assistant V will play a key role in achieving TCEQ’s mission. You would use your skills and experience to:

- Assist with the purchase of goods and services following TCEQ and state purchasing rules; maintain receiving reports as goods and services are received; respond to inquiries regarding purchasing regulations, policies, and procedures; assist with audits of invoices, processes payments, and reconciles purchases made on agency procurement card.
- Prepare complex correspondence, reports, forms, and documents for the WPD to ensure administrative completeness and accuracy; prepare public notice packages for Industrial & Hazardous Waste (IHW) and Municipal Solid Waste (MSW) permits and registrations according to agency and Office of Chief Clerk (OCC) standards.
- Work closely with the Records Administrator to ensure agency records management policies and procedures are followed in the division to include records retention, storage, access, and destruction. Complete coding for IHW and MSW records to ensure documents are filed properly in the Central File Room.
- Assist with the coordination of travel requests; verify budget availability and reconcile travel expenditures in the Budget Accounting Monitoring System.

**Qualifications**

**MINIMUM QUALIFICATIONS**

Graduation from a standard senior high school or its equivalent plus five years of full-time experience providing administrative support in an office setting.
- Fifteen semester hours from an accredited college or university may be substituted for each six months of the required experience with a maximum substitution of four years.

**OR**

Two years as an Administrative Assistant IV at TCEQ

**PREFERRED QUALIFICATIONS**
- Experience completing purchasing and procurement of goods through a process requiring identifying eligible vendors, obtaining bids, ordering items, making payments, and invoice matching.
- Data entry experience with attention to details or following standard operating procedures.
- Experience providing general administrative support in an office setting including document processing, processing mail and answering phones.

**TRANSCRIPTS / COLLEGE HOURS OR COURSE WORK**

See instructions on how to attach documents. A copy of your official college transcript or evaluation of foreign credentials in CAPPS is required if needed to meet the minimum qualification requirements outlined above.

**CURRENT TCEQ EMPLOYEES**

**CONDITION OF EMPLOYMENT**

In compliance with ADA, if you need any special accommodations during the employment process, please contact HRSS for assistance at (512) 239-0102.

**MILITARY OCCUPATIONAL SPECIALTY (MOS) CODES**

Texas Commission on Environmental Quality is an Equal Opportunity Employer.

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