Tceq - Administrative Assistant V

4 weeks ago

Austin, United States TEXAS COMMISSION ON ENVIRONMENTAL QUALITY Full time

**TCEQ - Administrative Assistant V** **(**00041567**)**

**Organization**: TEXAS COMMISSION ON ENVIRONMENTAL QUALITY

**Primary Location**: Texas-Austin

**Work Locations**: Headquarters (582-HQAUS) 12100 Park 35 Circle Austin 78753

**Job**: Office and Administrative Support

**Employee Status**: Regular

**Schedule**: Full-time

**Standard Hours Per Week**: 40.00

**State Job Code**: 0158

**Salary Admin Plan**: A

**Grade**: 17

**Salary (Pay Basis)**: 3,885.00 - 4,125.00 (Monthly)

**Number of Openings**: 1

**Overtime Status**: Non-exempt

**Job Posting**: Apr 24, 2024, 12:00:00 AM

**Closing Date**: May 8, 2024, 11:59:00 PM

**Description**

**Are you an experienced Administrative Assistant, ready for a unique opportunity to grow with an environmental state agency?**

Join TCEQ’s Water Supply Division’s Business Support Section We bring passion and drive to carry out our mission of protecting our state’s public health and natural resources.

**TELEWORK**

This position offers a work life balance with an opportunity for a hybrid work schedule with a minimum 2-day work in office.

**YOUR FUTURE TEAM**

As part of TCEQ’s Office of Water, you would contribute to ensuring clean and available water and protecting Texas’ water resources.

This position is a member of our Water Supply Division’s Business Support Section.

See details about what we do.

**Qualifications**

**KEY QUALIFICATIONS**
- Experience with State of Texas: travel requirements; purchasing requirements; public information request requirements; and\or record management requirements.
- Experience or Training in the use of Microsoft outlook; Microsoft Office Suite of Software (Word, Excel etc.); Planner (or similar) and\or MS TEAMS.
- Experience writing and\or editing standard operating procedures or similar documents.
- Experience tracking documents, projects, budgets, procurements, travel, or assignments.
- Experience training others on administrative processes.
- Experience proofreading and\or preparing reports\correspondence.
- Experience serving as an executive assistant or similar position working directly for a mid-level or higher manager.
- Experience using a multi-line telephone system, soft-phone system and\or in a call center.

**HERE’S WHAT YOU’LL BE DOING**...
- Serve as an Administrative Services Coordinator performing complex administrative functions for the Water Supply Division of the Texas Commission on Environmental Quality.
- Provide and coordinate administrative support for assigned manager(s) and staff including but not limited to taking notes at meetings, coordinating meetings, tracking assignments, filing documents; reviewing, preparing, and finalizing correspondence and other documents; tracking travel expenditures, budget, and other items and facilitating the purchase of items. Coordinate work of other administrative assistants and handle limited human resource functions. Perform broader Division-wide administrative functions, including phone duty, visitor assistance, mail processing, and correspondence management.
- Assist the Division Travel Coordinator by preparing, reviewing, and tracking travel authorization requests and travel payments. Enter travel information into travel databases and travel spreadsheets. Answer travel related questions for Division staff. Maintain travel files for reference and in accordance with record management policies. Assiss with the development of travel processes and procedures. Assist with training others on travel related topics.
- Aid the Division Public Information Request Coordinator and Records Liaison by assisting with the coordination of requirements relating to program records maintained in the Central File Rooms. Assist with the review, locating of records, and processing of Public Information Requests (PIRs). Prepare files for delivery to the Central File Room.
- Lead or assist with special projects which may include maintaining ShareNet pages, Planner Tasks, Shifts Schedules, assisting with special reports and other assignments. Train and mentor technical and administrative staff on administrative processes and procedures. Identify need for, prepare and update standard operating procedures and administrative processes. Maintain agency required training.

**EDUCATION & EXPERIENCE**
- Graduation from a standard senior high school or its equivalent **plus five years **of full-time experience providing administrative support in an office setting.

Fifteen semester hours from an accredited college or university may be substituted for each six months of the required experience with a maximum substitution of four years. Transcripts/College Hours or Course Work: A copy of your official college transcript or evaluation of foreign credentials in CAPPS is required if needed to meet the qualifications listed above. See instructions on how to attach documents.

**OR**
- Two years as an Administrative Assistant IV at TCEQ.

**Do you think you are good fit for our team

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