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Order Management

3 months ago

Chicago, United States Aprimo US LLC Full time

Position Title: Order Management & Contract Compliance Analyst

Location: Virtual, United States

Employment Type: Full-Time

Onsite, Remote or Hybrid: Remote

Department: Contracts

Hiring Manager: Director, Contract & Order Management

Travel: Minimal (Up to 5%)

**COMPANY SUMMARY**:
Here at Aprimo, our mission is to empower the marketing organizations of today to build the brands of tomorrow. Aprimo is a pioneer of the marketing resource and digital asset management space, and we deliver an innovative, industry-leading SaaS solution that changes the way companies like AT&T, National Park Foundation, Laborie, and Bank of America work, create, collaborate, and learn in order to deliver exceptional brand experiences at scale.

Aprimo helps enterprises unleash the power of their content by providing a marketing automation software and digital asset management software that manages the behind-the-scenes activities involved in marketing. Our product allows companies to manage content planning, creation and distribution all in one place, store content and media in a shared repository, and receive in-depth insights into how content performs.

Founded in 1998, Aprimo has five offices internationally, including Chicago headquarters, and offers a flexible work-from-home/remote-work policy.

Named a Leader in Digital Asset Management (DAM) and Marketing Resource Management by Forrester and winner of the 2021 Tech Cares Award for our work with Aprimo HELPS, we build on the power of our people to make an impact both in our industry and in our communities.

***:
We are seeking a highly organized and detail-oriented Order Management & Contract Compliance Analyst to join our team. As a Order Management & Contract Compliance Analyst, you will be responsible for managing, drafting, and reviewing various contracts such as Order Forms and Statements of Work for our organization. You will work closely with internal stakeholders such as legal, sales, and finance teams, as well as external clients and partners to ensure that contractual arrangements are documented clearly and accurately.

**WHAT YOU WILL BE RESPONSIBLE FOR**:

- Create comprehensive order documents that accurately reflect the products and services being offered. This includes detailed pricing structures, service descriptions, and any additional terms and conditions.
- Calculate fees accurately based on various parameters such as term duration including pro-rated terms, item quantity, variable discounts, and scalable increases for annual growth.
- Work closely with Sales, Legal, and Finance teams to ensure alignment on pricing, terms, and legal compliance aspect of order documents. Collaborate effectively to resolve any discrepancies that may arise.
- Demonstrate exceptional organizational skills.
- Draft and review Contracts, ensuring compliance with company policies and legal requirements.
- Supports contract negotiations with customers, partners, or suppliers.
- Understanding of legal principles and regulations relevant to commercial transactions to review
- Examines supporting materials and agreement documents related to contracts and provides guidance on contract terms and conditions.
- Maintains accurate records of all order documents and related supporting documentation to ensure compliance with reporting and regulatory requirements.
- Ensure contracts are properly stored and easily accessible to relevant stakeholders.
- Maintain confidentiality of all contracts.
- Ensure contract execution in accordance with Company policy.

**CANDIDATE QUALIFICATIONS & WHY YOU’RE A GREAT FIT FOR THE ROLE**:

- **_The Essentials_**
- A minimum 4 years of proven experience with order management contracts in a similar role is required
- Proven ability and proficiency with Microsoft Word to draft, understand, and format order documents is required
- Prior experience with software licensing or SaaS is required (ideally a minimum of 2 years of SaaS experience)
- Proficiency in math and the use of Microsoft Excel for important tasks such as calculating total contract value, determining payment schedules, reviewing pro-rated values, and analyzing any discounts granted
- Understanding of professional services, recurring support services, and subcontracting of services is highly preferred
- **_Additional Successful Qualities_**
- Strong analytical skills with attention to detail and accuracy is critical in this role
- Extremely strong and professional communication skills - written, verbal, and presentation - are required
- Comfortable and confident in being camera facing and always being professionally presentable
- Embodies the five core values of Aprimo: responsibility, integrity, passion, innovation, and customer success
- Self-starter mentality with the ability to work independently and as part of a team.

**APRIMO CULTURE & WHY YOU’LL LOVE WORKING HERE**:

- Aprimo offers a forward-thinking, progressive and employee-first culture that is based in both collaboration and