Executive Administrative Associate

3 weeks ago

Boston, United States The Greater Boston Food Full time

GBFB Overview

Through the compassion and commitment of our supporters, staff, partners and volunteers, The Greater Boston Food Bank (GBFB) takes a bold, innovative and multi-pronged approach to achieve our mission to end hunger here. GBFB is the largest hunger-relief organization in New England and among the largest food banks in the country. We are committed to increasing our food distribution to provide three meals a day to every person in need in Eastern Massachusetts while supporting healthy lives and healthy communities. Our progress toward this goal is documented by town on our interactive map.

The Greater Boston Food Bank is a member of Feeding America, the nation’s largest hunger-relief organization.

Through compassion and action, together we can create a hunger free Eastern Massachusetts.

GBFB Team Members will support the Mission to End Hunger Here. They will live our Team Member Values of Team Member Wellbeing, Teamwork, Diversity Equity and Inclusion, Respect, Trust and Our Eastern Massachusetts Community.

GBFB Core Competencies

GBFB Core Competencies summarize the capabilities that are important across all jobs and that we believe collectively contribute to GBFB’s overall success. We believe they support our mission and our values. At the same time, the expected behaviors as they relate to Core Competencies may vary according to the specific job duties, requirements, and level within the organization. Core Competences are usually interpersonal and strategic and are at the heart of how we do our work.

The GBFB Competency Framework focuses on six Core Competencies:

- Contributes to a High Performing Team
- Builds a Shared Commitment
- Empowers Others
- Drives Continual Improvement
- Communicates Collaboratively
- Displays Authenticity and Transparency

Affirmative Action/EEO statement

GBFB provides equal employment opportunities to all Team Members and applicants for employment without regard to race, creed, color, religion, national origin, citizenship status, gender, sexual orientation, marital status, age, disability, handicap, genetic information, protected veteran status or any other characteristic protected by applicable federal, state, and local laws. This applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training.

complaint of employment discrimination; (2) assisting or participating in an investigation, compliance review, hearing, or any other activity related to the administration of any federal, state or local law requiring equal opportunity; (3) opposing any act or practice made unlawful by any federal, state or local law requiring equal opportunity; or (4) exercising any other right protected by any federal, state or local law requiring equal opportunity.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

GBFB is considered an essential response organization in times of disaster. As such, Team Members are expected to report to GBFB locations as required, after securing the safety of their families, and may be asked to perform duties that are critical (but outside of their regularly assigned duties) in times of disaster.

Job Title**:Executive Administrative Associate to the Executive Vice President of Advancement and Executive Vice President of Human Resources and Administration**

FLSA Classification: non-exempt (hourly)

Position Summary

Reporting to the Executive Vice President of of Advancement, this Executive Associate (‘EA’) position supports the Executive Vice President of Advancement (EVPA) and the Executive of Vice President, Human Resources & Administration (EVP,HR) with a diverse range of critical, time sensitive executive administrative functions and computer-oriented technical functions on a fast-paced basis. The EA should be motivated, professional, courteous, and consistent, with a close attention to detail and timelines. The EA should possess strong written, verbal communication, and computer software skills.

Position Essential Duties and Responsibilities for both the EVPA and EVPHR
- Manage calendar and travel scheduling, including but not limited to: prioritizing, scheduling, planning, organizing internal and external meetings, and resolving schedule conflicts on a timely basis
- Manage the interaction, correspondence and workflow between and among members of boards, other volunteers, donors and prospective donors, vendors, and internal partners
- Manage executive files (paper/electronic) for the EVPA and EVPHR
- Manage the notarizing and sharing of documents via certified mail as needed
- Produce timely, accurate, and consistent letters, minutes, memos and agendas
- Perf

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