Executive Administrative Assistant

5 days ago

Boston, United States Takeda Pharmaceutical Full time

**About the role**:
At Takeda, we are a forward-looking, world-class R&D organization that unlocks innovation and delivers transformative therapies to patients. By focusing R&D efforts on four therapeutic areas and other targeted investments, we push the boundaries of what is possible in order to bring life-changing therapies to patients worldwide.

Join Takeda as an Executive Administrative Assistant where you will provide high-level administrative support to the assigned leader and leadership team, ensuring smooth and efficient operations within the organization. You will also be a gatekeeper and liaison for the assigned leader/s, managing their schedules, communications, and information flow to optimize their productivity. Here, you will contribute to the overall success of the leadership team by handling administrative tasks, facilitating communication, and enabling decision-making. As part of the Research team, you will report to the Executive Coordinator. and work with the organization upholding a standard of professionalism and confidentiality while representing the leader/s and the organization in various capacities.

**How you will contribute**:

- Manage and maintain executives' schedules, appointments, and travel arrangements.
- Coordinate and organize assigned meetings, including preparing agendas and taking minutes.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Conduct research and compile data to support executive decision-making.
- Assist in the preparation of reports and presentations.
- Be the point of contact between executives and internal/external clients.
- Coordinate and execute critical event planning, including leadership team offsites and corporate events, ensuring seamless logistics and exceptional guest experiences.
- Track and administer training programs for leadership team, including scheduling, materials preparation, and record-keeping to support professional development initiatives.
- Help with space planning and office layout optimization, collaborating with facilities management to create efficient and productive work environments.
- Facilitate new employee onboarding processes, including preparing workspaces, coordinating orientation schedules, and providing administrative support to ensure a smooth transition into the organization.
- Contribute to budget management by tracking expenses, processing invoices, and assisting in the preparation of financial reports to support the executive team's decision-making.
- Provide administrative support for special projects as needed.

**Minimum Requirements/Qualifications**:

- High school diploma/GED required. Associates or Bachelor degree preferred with a minimum 8 years of relevant experience.
- Excellent organizational, written, and verbal communication skills.
- Meticulous attention to detail.
- Ability to prioritize and work independently, using good judgement and high level of awareness.
- Ability to build strong rapport with leadership team.
- Ability to interact with leaders, including Takeda executives; ability to form good working relationships with colleagues across the global organization.
- Requires flexibility, strong multitasking and organizational skills as well as a team player mindset.
- Requires strong interpersonal skills and the ability to influence without authority.

**More about us**:
At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

This position is currently classified as "hybrid" in accordance with Takeda's Hybrid and Remote Work policy.

LI-SGM

LI-Hybrid

**Takeda Compensation and Benefits Summary**

We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.

**For Location**:
Boston, MA

**U.S. Hourly Wage Range**:
$26.92 - $42.31

The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job loc

  • Executive Administrative Assistant

    3 weeks ago

    Boston, United States state of massachusettes Full time

    Job Summary: Title: Executive Assistant Duartion: 3 months of contract Shift: Monday to Friday (9.00 am to 5.00 PM) Working Hours: 37.5 Hours per week i.e 7.5 hours a Day Job Requirement: Need Executive Assistant Education: Associate's Degree **Job Description**: Administrative and Clerical duties in an Executive office. **Job Type**: Contract Pay:...

  • Administrative Executive Assistant

    2 weeks ago

    Boston, United States Cambay Healthcare Full time

    Job DescriptionJob Description**Job Description: Administrative Executive Assistant****Location:** Boston, MA  **Duration:** 13 weeks  **Shift:** 5x8s, Night  **Approved Hours:** 36 hours per week  **Pay Range:** $20 to $23 per hour**Position Overview:**We are seeking an experienced and highly skilled Administrative Executive Assistant to join our team...

  • Executive Administrative Assistant

    3 months ago

    Boston, United States Morgan Memorial Goodwill Industries Full time

    Join the dynamic team at Morgan Memorial Goodwill Industries, a community-based nonprofit as Executive Assistant to the President | CEO. The Executive Assistant is responsible for providing administrative support to the President; coordinating meetings of the Board of Directors and related processes; managing activities of the Executive Office; and engaging...

  • Executive Administrative Assistant

    4 weeks ago

    Boston, United States Morgan Memorial Goodwill Industries Full time

    Join the dynamic team at Morgan Memorial Goodwill Industries, a community-based nonprofit as Executive Assistant to the President | CEO. The Executive Assistant is responsible for providing administrative support to the President; coordinating meetings of the Board of Directors and related processes; managing activities of the Executive Office; and engaging...

  • Executive Administrative Assistant

    2 weeks ago

    Boston, United States Morgan Memorial Goodwill Industries Full time

    Join the dynamic team at Morgan Memorial Goodwill Industries, a community-based nonprofit as Executive Assistant to the President | CEO. The Executive Assistant is responsible for providing administrative support to the President; coordinating meetings of the Board of Directors and related processes; managing activities of the Executive Office; and engaging...

  • Executive Administrative Assistant to General

    2 weeks ago

    Boston, United States MacMurray & Associates Full time

    Job Overview: We are seeking a highly organized and detail-oriented Executive Administrative Assistant to join our team. As an Executive Administrative Assistant, you will provide comprehensive administrative support to our executive team and contribute to the overall efficiency and success of our organization. **Responsibilities**: - Payroll and HR...

  • Executive Administrative Assistant

    4 days ago

    Boston, United States Takeda Full time

    By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’sPrivacy Noticeand Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.Job...

  • Executive Administrative Assistant

    5 days ago

    Boston, Massachusetts, United States Takeda Full time

    By clicking the "Apply" button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda's Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.Job...

  • Executive Administrative Assistant

    2 weeks ago

    Boston, Massachusetts, United States IntelliPro Full time

    Title : Executive Assistant - LeadDuration: 3+ months with possibility of extension Location: 10 Park Plaza-, Boston, MA, 02116Pay Rate : $29/hr. On W2Complete Description:Provide administrative support to C-Level ExecutivesManage calendarsOrganize virtual and in-person meetingsReserve conference rooms Prioritize emails and phone callsPerform other...

  • Administrative/ Executive Assistant

    2 weeks ago

    Boston, United States Quickbase Full time

    At Quickbase, we’re on a mission to end a universal problem: Gray Work. The ad-hoc, manual work we do looking for documents, resources, etc. when technology isn’t working for us—that’s Gray Work, and it negatively impacts productivity, employee well-being and a company’s bottom line. Quickbase’s platform for Dynamic Work Management (the first...

  • Executive Administrative Assistant

    2 months ago

    Boston, United States JPMorgan Chase Full time

    Join our dynamic, high-paced organization as an Administrative Assistant, where you will have the opportunity to demonstrate your attention to detail, quality focus, and high energy. In this role, you will interact with executive level internal clients across various lines of businesses, representing the manager/group with professional courtesy and acumen....

  • Executive Administrative Assistant

    4 weeks ago

    Boston, United States JPMorgan Chase Full time

    Join our dynamic, high-paced organization as an Administrative Assistant, where you will have the opportunity to demonstrate your attention to detail, quality focus, and high energy. In this role, you will interact with executive level internal clients across various lines of businesses, representing the manager/group with professional courtesy and acumen....

  • Senior Administrative Assistant/Executive Assistant

    4 days ago

    Boston, United States Manning Personnel Group, Inc. Full time

    A mission driven Biotechnology company in Waltham is seeking a highly organized Senior Administrative/Executive Assistant to join their amazing team. The ideal candidate is a friendly, energetic person with high integrity, who can represent the management team with professionalism. Must also have a strong, startup mentality to multitask and wear many hats....

  • Senior Administrative Assistant/Executive Assistant

    3 days ago

    Boston, United States Manning Personnel Group, Inc. Full time

    A mission driven Biotechnology company in Waltham is seeking a highly organized Senior Administrative/Executive Assistant to join their amazing team. The ideal candidate is a friendly, energetic person with high integrity, who can represent the management team with professionalism. Must also have a strong, startup mentality to multitask and wear many hats....

  • Executive Administrative Assistant

    3 weeks ago

    Boston, United States JPMorgan Chase & Co Full time

    **JOB DESCRIPTION** Become an integral part of Commerical Bank team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive...

  • Executive Administrative Assistant

    12 hours ago

    Boston, United States JPMorgan Chase Full time

    Become an integral part of Commercial & Investment Bank Technology East team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an...

  • Office Operations Administrator

    2 months ago

    Boston, United States Monte Rosa Therapeutics Inc. Full time

    Overview We seek an experienced, highly motivated, and enthusiastic office operations coordinator / executive assistant to join our rapidly growing team. Working both collaboratively and independently, s/he enables the company to function well and facilitates efficient and effective department workflow across multiple office sites. This person will support...

  • Office Operations Administrator

    4 weeks ago

    Boston, United States Monte Rosa Therapeutics Inc. Full time

    Overview We seek an experienced, highly motivated, and enthusiastic office operations coordinator / executive assistant to join our rapidly growing team. Working both collaboratively and independently, s/he enables the company to function well and facilitates efficient and effective department workflow across multiple office sites. This person will support...

  • Executive Assistant

    2 weeks ago

    Boston, United States JOHNLEONARD Full time

    JOHNLEONARD is seeking an experienced and collaborative Executive Assistant & Finance Administrator to join our client's inclusive and friendly team. This full-time Executive Assistant hybrid role is based in Boston and offers an attractive salary of $55K-$65K. You must be a Boston resident to apply.The Executive Assistant reports to the Chief Financial...

  • Executive Assistant

    1 week ago

    Boston, United States JOHNLEONARD Full time

    JOHNLEONARD is seeking an experienced and collaborative Executive Assistant & Finance Administrator to join our client's inclusive and friendly team. This full-time Executive Assistant hybrid role is based in Boston and offers an attractive salary of $55K-$65K. You must be a Boston resident to apply.The Executive Assistant reports to the Chief Financial...