Executive Administrative Assistant

5 days ago

Boston, Massachusetts, United States Takeda Full time

By clicking the "Apply" button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda's Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.
Job Description
About the role:
At Takeda, we are a forward-looking, world-class R&D organization that unlocks innovation and delivers transformative therapies to patients. By focusing R&D efforts on four therapeutic areas and other targeted investments, we push the boundaries of what is possible in order to bring life-changing therapies to patients worldwide.
Join Takeda as an Executive Administrative Assistant where you will provide high-level administrative support to the assigned leader and leadership team, ensuring smooth and efficient operations within the organization. You will also be a gatekeeper and liaison for the assigned leader/s, managing their schedules, communications, and information flow to optimize their productivity. Here, you will contribute to the overall success of the leadership team by handling administrative tasks, facilitating communication, and enabling decision-making. As part of the Research team, you will report to the Executive Coordinator. and work with the organization upholding a standard of professionalism and confidentiality while representing the leader/s and the organization in various capacities.
How you will contribute:

  • Manage and maintain executives' schedules, appointments, and travel arrangements.
  • Coordinate and organize assigned meetings, including preparing agendas and taking minutes.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Conduct research and compile data to support executive decision-making.
  • Assist in the preparation of reports and presentations.
  • Be the point of contact between executives and internal/external clients.
  • Coordinate and execute critical event planning, including leadership team offsites and corporate events, ensuring seamless logistics and exceptional guest experiences.
  • Track and administer training programs for leadership team, including scheduling, materials preparation, and record-keeping to support professional development initiatives.
  • Help with space planning and office layout optimization, collaborating with facilities management to create efficient and productive work environments.
  • Facilitate new employee onboarding processes, including preparing workspaces, coordinating orientation schedules, and providing administrative support to ensure a smooth transition into the organization.
  • Contribute to budget management by tracking expenses, processing invoices, and assisting in the preparation of financial reports to support the executive team's decision-making.
  • Provide administrative support for special projects as needed.

Minimum Requirements/Qualifications:

  • High school diploma/GED required. Associates or Bachelor degree preferred with a minimum 8 years of relevant experience.
  • Excellent organizational, written, and verbal communication skills.
  • Meticulous attention to detail.
  • Ability to prioritize and work independently, using good judgement and high level of awareness.
  • Ability to build strong rapport with leadership team.
  • Ability to interact with leaders, including Takeda executives; ability to form good working relationships with colleagues across the global organization.
  • Requires flexibility, strong multitasking and organizational skills as well as a team player mindset.
  • Requires strong interpersonal skills and the ability to influence without authority.

More about us:
At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.
Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.
This position is currently classified as "hybrid" in accordance with Takeda's Hybrid and Remote Work policy.
#LI-SGM
#LI-Hybrid
Takeda Compensation and Benefits Summary
We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.
For Location:
Boston, MA
U.S. Hourly Wage Range:
$ $42.31
The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.
U.S. based employees may be eligible for short-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.
EEO Statement
Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.
Locations
Boston, MA
Worker Type
Employee
Worker Sub-Type
Regular
Time Type
Full time

  • Executive Administrative Assistant

    2 weeks ago

    Boston, Massachusetts, United States IntelliPro Full time

    Title : Executive Assistant - LeadDuration: 3+ months with possibility of extension Location: 10 Park Plaza-, Boston, MA, 02116Pay Rate : $29/hr. On W2Complete Description:Provide administrative support to C-Level ExecutivesManage calendarsOrganize virtual and in-person meetingsReserve conference rooms Prioritize emails and phone callsPerform other...

  • Executive Assistant

    1 week ago

    Boston, Massachusetts, United States Large U.S. Multinational Corporation Full time

    Job DescriptionJob DescriptionExecutive Assistant COMPENSATION: Competitive base salary commensurate with experience up to $115K base, plus well-paid overtime, bonus, training classes, generous vacation package and comprehensive benefits package in a noted work environment in a large multinational.LOCATION: Boston, MAKEY RESPONSIBILITIES:Support a Senior...

  • Administrative/ Executive Assistant G&a Boston, Ma

    2 weeks ago

    Boston, Massachusetts, United States Quickbase Full time

    Boston, MAAdminFull Time597330At Quickbase, we're on a mission to end a universal problem: Gray Work. The ad-hoc, manual work we do looking for documents, resources, etc. when technology isn't working for us—that's Gray Work, and it negatively impacts productivity, employee well-being and a company's bottom line. Quickbase's platform for Dynamic Work...

  • Executive Assistant

    4 weeks ago

    Boston, Massachusetts, United States Tufin Full time

    DescriptionWe are looking for a dynamic individual to be the Executive Assistant to the Chief Executive Officer and Chief Revenue Officer. The candidate will join Tufin at an exciting time and help grow the business by working closely with the executive team. The candidate should possess strong communication skills, thrive in a fast-paced environment, and be...

  • Executive Assistant

    3 months ago

    Boston, Massachusetts, United States Tufin Full time

    DescriptionWe are looking for a dynamic individual to be the Executive Assistant to the Chief Executive Officer and Chief Revenue Officer. The candidate will join Tufin at an exciting time and help grow the business by working closely with the executive team. The candidate should possess strong communication skills, thrive in a fast-paced environment, and be...

  • Executive Assistant

    4 weeks ago

    Boston, Massachusetts, United States Cambridge Associates Full time

    CAREERS THAT CHANGE THE WORLDOUR CULTURECambridge Associates believes culture is central to your success and ours.We believe in a vibrant, values-driven culture that is supportive, inclusive, and diverse. Here, we celebrate the individual while we support global connectivity. At CA, collaboration wins, kindness matters, and your success is our priority.o We...

  • Executive Assistant

    1 month ago

    Boston, Massachusetts, United States Cambridge Associates Full time

    CAREERS THAT CHANGE THE WORLDOUR CULTURECambridge Associates believes culture is central to your success and ours.We believe in a vibrant, values-driven culture that is supportive, inclusive, and diverse. Here, we celebrate the individual while we support global connectivity. At CA, collaboration wins, kindness matters, and your success is our priority.o We...

  • Executive Assistant

    19 hours ago

    Boston, Massachusetts, United States Informa Full time

    Company DescriptionInforma Connect is part of Informa, a global business with a network of trusted brands in specialist markets across more than 30 countries, and a member of the FTSE 100.Our purpose is to connect our customers to information and people that help them know more, do more and be more. No other company in the world helps more people share...

  • Executive Assistant

    2 weeks ago

    Boston, Massachusetts, United States Radiant Group Full time

    Job Title: Executive Assistant.Location: Boston, MADuration: 1-12 month(s) Collaborates with peers and supports leaders in a multicultural, multitime zone environment Manages daily calendar within Outlook for global leaders Handles expense reporting through Concur Coordinates small and large meetings (e.g., scheduling conference rooms, coordinating food,...

  • Executive Assistant

    1 week ago

    Boston, Massachusetts, United States Commonwealth Care Alliance Full time

    Why This Role is Important to Us The Executive Administrator will serve as a critical contributor to the workings of the Chief Revenue and Growth officer and his direct reports including the connection and management of many critical components of the organization. In addition, the Executive Administrator will support the General Manager, Market Lead -...

  • Executive Assistant

    1 week ago

    Boston, Massachusetts, United States Bridge Over Troubled Water Full time

    The Executive Assistant will report to the Chief Executive Officer providing support to the CEO, Board of Directors, and Senior Management Team. This position will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Executive Assistant will have the ability to work independently on...

  • Executive Assistant

    2 weeks ago

    Boston, Massachusetts, United States Massachusetts General Hospital(MGH) Full time

    Executive AssistantGENERAL SUMMARY/ OVERVIEW STATEMENT:Receiving general direction from the Chief of Vascular Surgery and MGB Clinical Service Director. The Executive Assistant provides administrative support to the Chief as well as coordination of his office and Division functions. Works closely with the Chief of Vascular Surgery in day-to-day activities....

  • Executive Assistant Lead

    2 weeks ago

    Boston, Massachusetts, United States Dutech Systems Full time

    TITLE:Executive Assistant LeadLOCATION:Boston,MASTART DATE:06/03/2024END DATE:09/03/2024WORK DAYS: Provide administrative support to C-Level Executives Manage calendars Organize virtual and inperson meetings Reserve conference rooms Perform other administrative tasks as needed Maintain confidentiality involving sensitive mattersJob Types: Full-time,...

  • C-Suite Executive Assistant

    1 week ago

    Boston, Massachusetts, United States Professional Staffing Group Full time

    C-Suite Executive AssistantWe are a large financial organization that has an open vacancy for an Executive Assistant to support the team of executives in their C-Suite.If you are someone looking for a healthy work/life balance this is a great opportunity. While we have the energy of a small firm, we also have the resource a large organization can provide. If...

  • Executive Assistant/Office Manager

    4 weeks ago

    Boston, Massachusetts, United States Michael Page Full time

    About Our Client This is a temporary position for 3 months, with the possibility of extension based on business needs and performance. Our client offers a collaborative and supportive work environment where your contributions will make a meaningful impact. Job Description Office Management:Manage day-to-day office operations, including maintaining office...

  • Executive Assistant/Office Manager

    1 month ago

    Boston, Massachusetts, United States Michael Page Full time

    About Our Client This is a temporary position for 3 months, with the possibility of extension based on business needs and performance. Our client offers a collaborative and supportive work environment where your contributions will make a meaningful impact. Job Description Office Management:Manage day-to-day office operations, including maintaining office...

  • Executive Assistant to the Chief of Neurosurgery

    2 weeks ago

    Boston, Massachusetts, United States Massachusetts General Hospital Full time

    Executive Assistant to the Chief of Neurosurgery Description GENERAL SUMMARY/ OVERVIEW STATEMENT The Executive Assistant to the Chief of Neurosurgery is a linchpin in the operational and strategic framework of the department. This role demands a proactive, meticulous individual who can navigate complex administrative landscapes and sustain pivotal...

  • Executive Assistant to the Vice Provost for Research

    2 months ago

    Boston, Massachusetts, United States Tufts University Full time

    Overview The Office of the Vice Provost of Research (OVPR) at Tufts University provides the key services necessary to deliver exceptional results in research. The OVPR strives to provide high quality services to faculty and staff and to increase the funding available to support research and scholarship, all the while protecting the University's interests and...

  • Executive Assistant to the Vice Provost for Research

    4 weeks ago

    Boston, Massachusetts, United States Tufts University Full time

    Overview The Office of the Vice Provost of Research (OVPR) at Tufts University provides the key services necessary to deliver exceptional results in research. The OVPR strives to provide high quality services to faculty and staff and to increase the funding available to support research and scholarship, all the while protecting the University's interests and...

  • Executive Assistant to the Dean's Office

    2 months ago

    Boston, Massachusetts, United States Tufts University Full time

    Overview The Office of the Dean is responsible for the academic and administrative functions of Tufts University School of Medicine, including overseeing the School's academic departments, the teaching and research enterprises, student services, and campus buildings and facilities. The primary responsibilities of the Office of the Dean include financial and...