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Administrative Coordinator Iii

3 months ago

Lancaster, United States Kaiser Permanente Full time

**Job Summary**:
**Essential Responsibilities**:

- Pursues effective peer relationships within and across teams to obtain and share resources and information. Listens to, addresses, and seeks performance feedback; acts as an informal resource for less experienced team members. Actively seeks new relevant knowledge and skills based on strengths and weaknesses; reviews others work to help others learn. Adapts to change, challenges, and feedback with mínimal guidance; demonstrates flexibility in work. Assesses and responds to the needs of others to support completion of work tasks.
- Follows instructions to complete routine and non-routine work assignments with limited supervision. Collaborates with others to recommend appropriate solutions for routine and non-routine issues; escalates complex issues; communicates progress and information. Supports the completion of priorities, deadlines, and expectations. Identifies and speaks up for ways to address improvement opportunities within ones team.
- Assists with information dissemination by: drafting presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables based on a working knowledge of business practices/process, with mínimal direction from senior colleagues; writing detailed correspondence (e.g., letters, reports, confidential documents) to staff and managers, with mínimal guidance from senior colleagues and appropriate judgement and discretion; abeling, sorting, and maintaining the integrity of department files, with limited supervision; tilizing basic software and databases to retrieve required information, with some support to write reports.
- Assists with event coordination by: ating and calendaring meetings for directors and their direct teams with front line employees, with limited guidance; may be supporting meeting facilitation through PowerPoint presentation coordination, taking parking lot notes, ensuring equipment works, and ordering food when appropriate, with mínimal day to day supervision; finding and booking meeting rooms appropriate for the audience and meeting objectives, identifying alternatives and suggesting the best and most appropriate option.
- Assists with event execution by: arranging small-scale events, with mínimal guidance; planning for the organization of standard travel arrangements for department head and/or staff members; assisting in execution of small group meetings, conferences with limited direction; providing on-site coordination for standard issues, with mínimal guidance; obtaining necessary standard audio-visual equipment, conference rooms, and catering for events, with some support; and distributing the agenda and taking meeting minutes in meetings.

**Minimum Qualifications**:

- Minimum one (1) years of experience in Communications, Business, Health Care, or a directly related field.
- High School Diploma or GED, or equivalent AND minimum two (2) years of experience working in a corporate or business office environment OR Minimum three (3) years experience working in a corporate or business office environment.

**Additional Requirements**:

- Knowledge, Skills, and Abilities (KSAs): Computer Literacy; Data Entry; Interpersonal Skills; Customer Experience

PrimaryLocation : California,Lancaster,Lancaster Medical Offices

HoursPerWeek : 40

Shift : Variable

Workdays : Mon, Tue, Wed, Thu, Fri, Sat, Sun

WorkingHoursStart : 12:01 AM

WorkingHoursEnd : 11:59 PM

Job Schedule : Full-time

Job Type : Standard

Employee Status : Regular

Employee Group/Union Affiliation : NUE-SCAL-01|NUE|Non Union Employee

Job Level : Individual Contributor

Job Category : Business Operations

Department : Lancaster/Antelope West MOB - O/P Pharmacy 1st Floor-A/Main - 0808

Travel : Yes, 20 % of the Time