Office Manager/ar/ap

2 weeks ago


Pasadena, United States Haz Mat Special Services, LLC Full time

Haz Mat Special Services, LLC, the elite environmental emergency response company, is looking for a professional, multi-tasking office manager with strong AP/AR skills to join our team.

To thrive in this role, you’ll need to have strong attention to detail, work independently, communicate well and be organized. You are also the director of first impressions so a servant heart and a “can do” attitude are essential.

Key responsibilities involve:

- Input and manage accounts receivable and accounts payable, including invoicing, vendor/customer relationships and cross-team collaboration.
- Implement controls and procedures for accurate payables and receivables management.
- Daily bookkeeping entries including tracking client billing, filing, organizing and maintaining records in a timely and professional manner.
- Maintain excellent facilities - office cleanliness and organization.

Character, integrity, commitment and professional communication skills are required.

There will also be special assignments and project work such as you’d expect in a growing, dynamic company

The diversity of this role means you will be involved in many aspects of the company and will be a key part of a team.

You will need:

- Strong business and finance administration knowledge.
- 5+ years of experience
- Strong leadership, project management and time management skills.
- Excellent written, verbal and non-verbal skills.
- QuickBooks
- Microsoft Office
- Ability to develop strong relationships and work with executives.
- Solid business acumen, management reporting and problem-solving skills.
- Basic accounting skills with a high degree of accuracy.
- Ability to produce business correspondence, proofread for grammar, spelling and punctuation with a high degree of accuracy.
- The desire to make a real difference in a small company, and to have some fun along the way.

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Experience level:

- 5 years

Schedule:

- Monday to Friday

Work Location: In person


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