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Administrative Assistant/receptionist

2 months ago

Scottsdale, United States Alexander Building Company Full time

Overview:
We are seeking a reliable and organized individual to join our team as an Administrative Assistant and Receptionist. This position is integral to the efficient functioning of our operations, providing administrative support and managing reception duties to ensure seamless communication and coordination within the company and with external parties.

**Responsibilities**:
Reception Duties:

- Greet visitors, answer phone calls, and direct inquiries to the appropriate personnel.
- Manage incoming and outgoing mail, packages, and deliveries.
- Serve as a liaison between project managers, subcontractors, clients, and vendors.
- Facilitate timely communication of project updates, changes, and requirements.

Administrative Support:

- Update and maintain databases, records, and filing systems accurately.
- Organize and maintain electronic and physical project files, including preliminary notices, insurance certificates, and expense reports.
- Assist in the preparation and distribution of meeting agendas, minutes, and action items.
- Maintain inventory of office supplies, anticipating needs to ensure that supplies are stocked and readily available for staff use.

**Qualifications**:
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with project management software.

Excellent verbal and written communication skills.

Strong organizational skills and attention to detail.

Ability to prioritize tasks and manage time effectively in a dynamic environment.

Knowledge of construction terminology, processes, and documentation is advantageous.

High school diploma or equivalent; additional certifications or coursework in office administration is a plus.

**Benefits**:
Competitive salary based on experience.

Comprehensive health, dental, and vision insurance options.

Paid time off, holidays, and flexible scheduling.

Opportunities for professional development and career advancement within the company.

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift

Work Location: In person

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