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Vice President, Administrative Services

4 months ago

Anaheim, United States North Orange County Community College District Full time

**Vice President, Administrative Services**
**North Orange County Community College District**

**Position Number**: 2015208P

**Location**: Cypress College, Anaheim, California, 92801

**Department**: CC Vice President, Administrative Services Office Administration

**Percentage of Employment**: 100%

**Months of Employment**: 12 Months Per Year

**Work Schedule**: Monday - Friday, 8:00 am - 5:00 pm (However, some flexibility such as evenings and weekends will be required to meet the needs of the department.)

Coordinates with college administrators and staff to plan and develop the annual college budget; assures the accurate and timely preparation, submittal and administration of the budget in accordance with District policy; institutes and maintains appropriate internal audits and budgetary controls; assures the timely and accurate preparation, distribution, review and analysis of a variety of financial reports, statements, projections and records; assures fiscal compliance with a variety of applicable laws, regulations and restrictions related to college operations, financial transactions and expenditure of funds.

Plans, organizes and directs the administration of campus educational support services including media services, academic computing, instructional technology, campus production services, and other educational support services and programs; develops and implements plans and policies to facilitate and improve the educational support services.

Oversees the development and monitoring of grants, specially-funded projects, and categorically-funded programs.

Plans, organizes and directs the administration of the college business office and various campus auxiliary and contracted services, including the bookstore, bursar operations, mail services, campus security operations, food services, and related administrative support services; develops and implements plans and policies to facilitate and improve administrative services operations and programs.

Coordinates and directs the planning of campus facilities development, construction and space utilization; plans and directs the maintenance of facilities, grounds, and equipment; processes contractual agreements related to the use and maintenance of facilities; maintains inventory control.

Trains, supervises, evaluates and directs the work of personnel as assigned; participates in selection and hiring processes.

Plans, organizes and arranges appropriate training and staff development activities; provides orientation for new employees.

Organizes, attends, or chairs a variety of meetings as required; serves on committees and special projects as assigned; coordinates programs and services as appropriate with other District and college personnel.

Provide leadership in District/College efforts to increase the diversity of faculty and staff, to address student achievement gaps, and in the creation of a welcoming and inclusive work and educational environment.

Performs related duties as assigned.

In addition to the essential functions, the Vice President of Administrative Services serves as the college liaison with the District Office of Finance and Facilities for matters related to budgeting, financial audit and facilities.

**Primary Purpose**:
Under the direction of a college president, this position serves as the college business officer responsible for providing leadership and overall administration of college administrative support services functions including fiscal management, budget development and control, contract and grant administration, personnel operations, facilities planning and management, maintenance and operations, educational support services, auxiliary and contracted services, and other related non-instructional functions.

**Working Relationships**:
The Vice President of Administrative Services maintains frequent contact with other college and District departments and personnel, students, vendors, community groups, governmental agencies and other outside organizations.

**Knowledge, Skills, and Abilities**:
Knowledge of District organization, operations, policies and objectives

Knowledge of California Education Code and requirements, including Title 5

Knowledge of California Community College budget and finance practices

Knowledge of budget preparation and maintenance

Knowledge of accounting and record keeping procedures

Knowledge of appropriate software and databases

Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary

Ability to assess, analyze, implement and evaluate research project activities

Ability to analyze situations accurately and adopt an effective course of action

Ability to plan, organize and prioritize work

Ability to meet schedules and time lines

Ability to work independently with little direction

Ability to understand and follow oral and written directions

Ability to communicate efficiently both orally and in writing

Ability to supervise, train and provide work directio